SENIOR EXECUTIVE ASSISTANT / EXECUTIVE BUSINESS PARTNER – SAN FRANCISCO, CA

Our client is seeking an exceptional Senior Executive Assistant / Executive Business Partner to provide high-level support to a founder in San Francisco. This is a senior, trusted position for someone who has spent years supporting a founder or C-suite executive in a fast-moving technology environment and understands how to bring structure, sound judgment, and thoughtful execution to an exceptionally busy desk.

The successful candidate will take ownership of the principal’s calendar, travel, meetings, priorities, and day-to-day operating rhythm while serving as a trusted extension of the principal with internal and external stakeholders. This person should be comfortable making judgment calls, protecting the principal’s time, anticipating what is coming next, and ensuring that conversations and commitments turn into action. Beyond managing the day-to-day, they will have the opportunity to build stronger systems and processes around the principal and help shape how executive support operates as needs continue to grow.

The ideal candidate brings significant experience supporting founders or senior executives within the Bay Area technology ecosystem, ideally within AI, semiconductors, advanced technology, or another highly technical environment. They are exceptionally organized and proactive, but equally strong in judgment, communication, and relationship management. This is someone who understands how to work around highly accomplished founders, researchers, scientists, engineers, and executives and knows when to step forward, when to quietly make something happen, and when simply to get out of the way

Responsibilities

Executive and Founder Support

• Own the principal’s complex calendar, scheduling, travel, and daily operating rhythm from beginning to end
• Manage competing priorities and make thoughtful decisions around meetings, access, timing, and the principal’s attention
• Anticipate upcoming needs and ensure the principal is prepared for meetings, travel, commitments, and changing priorities
• Coordinate complex domestic and international travel, including itineraries, accommodations, transportation, and last-minute changes
• Organize meetings, briefings, and supporting materials and ensure the appropriate information is available in advance
• Track commitments, decisions, and follow-up items through completion
• Maintain excellent awareness of the principal’s priorities and help ensure time and attention remain focused appropriately
• Respond calmly and efficiently when schedules or priorities change with little notice

Communication and Relationship Management

• Serve as a trusted extension of the principal with senior leaders, founders, executives, researchers, advisors, and other important stakeholders
• Manage communications and requests with excellent judgment, discretion, and an understanding of appropriate access
• Build strong working relationships across the principal’s professional and personal support teams
• Coordinate closely with existing assistants and other team members to ensure priorities are communicated and executed consistently
• Act as a bridge between the principal and broader support infrastructure when needed
• Represent the principal professionally and thoughtfully in both internal and external interactions
• Handle highly sensitive and confidential information with absolute discretion

Meetings, Events and Special Projects

• Coordinate executive meetings, dinners, gatherings, offsites, and other events
• Manage logistics, guest communication, vendors, venues, and supporting details as needed
• Ensure meetings and events are thoughtfully planned and appropriate for the audience
• Assist with special projects that may span professional and personal priorities
• Research, organize, and execute requests independently, bringing back solutions and recommendations rather than additional work
• Maintain strong follow-through across multiple concurrent projects and commitments
• Systems and Operations
• Build and refine systems, processes, and working rhythms that improve the efficiency of the principal’s office
• Develop practical tools for tracking priorities, commitments, meetings, communications, and follow-up
• Identify gaps in existing processes and implement solutions before they become larger issues
• Create greater consistency and structure while remaining flexible enough to accommodate a rapidly changing environment
• Partner with the broader team to improve communication and coordination across executive and personal support
• Help establish scalable executive support practices as the principal’s needs and team continue to evolve

Team Leadership

• Serve as a senior resource and partner to other Executive Assistants and support professionals
• Mentor and develop administrative team members as appropriate
• Help establish clear roles, communication practices, and service standards across the support team
• Support future hiring, onboarding, and development of additional executive or administrative staff as needs grow
• Lead with a collaborative, low-ego approach and a genuine willingness to help the broader team succeed

Qualifications

• 8+ years of experience supporting C-suite, founder, President, SVP-level, or similarly senior executives as an Executive Assistant, Executive Business Partner, Administrative Business Partner, or comparable role
• Significant experience owning the desk of a founder or highly sophisticated senior executive
• Experience within AI, semiconductors, hyperscale compute, advanced technology, or another highly technical, fast-moving environment strongly preferred
• Familiarity with the Bay Area technology ecosystem and the pace and culture surrounding founder-led organizations
• Proven experience managing highly complex calendars, competing priorities, executive travel, meetings, and communications
• Exceptional judgment with the ability to make thoughtful decisions independently
• Strong understanding of how to work effectively with founders, researchers, scientists, engineers, and senior executives
• Experience mentoring, managing, or leading Executive Assistants or administrative professionals
• Exceptional organization, attention to detail, and follow-through
• Highly proactive with the ability to anticipate needs before being asked
• Calm and composed in an environment where priorities can shift quickly
• Low-ego, service-oriented approach with a willingness to handle whatever is needed to keep the principal and team moving forward
• Excellent written and verbal communication skills
• Strong technology proficiency and comfort learning new tools and systems
• Absolute discretion and sound judgment when handling confidential or sensitive information
• Significant flexibility based on the principal’s schedule and priorities
• Bachelor’s degree or equivalent combination of education, training, and relevant professional experience
• Authorization to work in the United States; visa sponsorship may be considered for an exceptional candidate

Preferred Experience

• Previous support of a founder or principal within the Bay Area technology community
• Direct experience within frontier AI, semiconductor, compute infrastructure, or another advanced technology organization
• Long-term tenure supporting and growing alongside a single executive
• Experience working within a Founder’s Office or Office of the CEO
• Experience building executive-support systems and processes from the ground up
• Experience leading or developing a team of Executive Assistants or administrative professionals
• Comfort working across both professional and high-touch personal priorities when needed

Location: San Francisco, California. This is an in-person, office-based position in San Francisco. Bay Area candidates with established experience supporting founders or senior technology executives are strongly preferred

Schedule: Full-time with significant flexibility based on the principal’s schedule and priorities. This is a high-touch executive support position and will require availability outside of traditional business hours when circumstances require it. The successful candidate should be comfortable operating in a fast-moving environment where schedules and priorities may change with little notice

Compensation and Benefits: $175,000–$350,000+ (DOE). Compensation will be determined based on the successful candidate’s experience, background, and overall scope of the position. A comprehensive benefits package will be discussed with qualified candidates

Employment is contingent upon a clear background check and verification of professional employer references

For more information about what we require and to be considered please review: FAQ Candidates