PERSONAL FAMILY ASSISTANT-TAMPA BAY, FL

**Seeking Local Candidates Only**

Our client is seeking an organized, proactive, and service-oriented Personal Family Assistant to provide day-to-day personal and family support within a private household in the Tampa Bay area. This is a hands-on position primarily supporting Mom and helping ensure that her schedule, personal needs, errands, appointments, and family-related logistics are thoughtfully organized and handled.

The Personal Family Assistant will help manage the many details that come with a busy family life, from scheduling and personal appointments to shopping, returns, travel preparation, household coordination, and other day-to-day requests. Rather than an executive-level position, this role is centered around providing reliable, thoughtful personal support and making everyday life easier and more organized.

The ideal candidate is warm, polished, resourceful, and naturally anticipatory. They enjoy being helpful, are comfortable with changing priorities, and don’t hesitate to handle both administrative details and hands-on personal requests. The family is looking for someone who understands private service, exercises excellent discretion, and can become a trusted and dependable source of support over time

Responsibilities

Personal and Family Support

• Provide day-to-day personal support primarily to Mom
• Manage personal appointments, scheduling, reminders, and family-related commitments
• Maintain an organized calendar and help ensure upcoming appointments and priorities are properly prepared for
• Assist with personal correspondence and routine administrative needs
• Handle personal errands, shopping, gifting, returns, exchanges, and other lifestyle requests
• Research products, services, appointments, restaurants, activities, and other personal needs
• Track important dates, recurring commitments, preferences, and family-related details
• Help organize personal belongings, purchases, paperwork, and other day-to-day items as needed
• Anticipate upcoming needs and provide reminders and follow-through
• Assist with other personal and family requests as they arise

Travel and Lifestyle Support

• Assist with personal and family travel planning and preparation
• Coordinate flights, accommodations, ground transportation, reservations, and other travel logistics as needed
• Prepare and organize itineraries and travel details
• Assist with packing preparation, travel-related purchases, reservations, and other pre-travel needs
• Research activities, services, dining, and other lifestyle requests
• Help ensure travel and personal plans are organized and communicated appropriately

Household Coordination

• Communicate with household staff and service providers regarding Mom’s personal and family-related needs
• Assist with scheduling household appointments, services, deliveries, and vendors as requested
• Follow up on household and personal items to ensure requests are completed
• Help coordinate family gatherings, dinners, celebrations, and special occasions
• Assist with purchases, deliveries, household organization, and other day-to-day needs
• Work collaboratively with the family’s existing household team while remaining focused on direct personal support

Organization and Follow-Through

• Maintain organized lists, reminders, calendars, and systems for personal and family priorities
• Keep track of outstanding requests and ensure items are followed through to completion
• Manage multiple day-to-day priorities while remaining flexible as plans change
• Communicate clearly and proactively regarding schedules, updates, and outstanding needs
• Handle personal and confidential information with complete discretion

Qualifications

• Minimum of three years of experience as a Personal Assistant, Family Assistant, Executive Assistant, or in a comparable private household support role
• Previous experience supporting a private principal or family strongly preferred
• Highly organized with excellent attention to detail and follow-through
• Warm, polished, professional, and service-oriented
• Proactive and naturally inclined to anticipate needs
• Comfortable handling both administrative responsibilities and hands-on personal requests
• Strong calendar, scheduling, and general administrative skills
• Experience coordinating personal or family travel preferred
• Comfortable handling errands, shopping, returns, appointments, reservations, and other lifestyle needs
• Resourceful and confident researching and coordinating services and purchases
• Able to manage changing priorities while remaining calm and flexible
• Comfortable working collaboratively with household staff and outside service providers
• Strong written and verbal communication skills
• Tech-savvy and comfortable with calendars, email, Microsoft Office, and modern productivity tools
• High level of discretion and respect for the family’s privacy
• Valid driver’s license and authorization to work in the United States
• Excellent professional references

Preferred Experience

• Previous Personal Assistant or Family Assistant experience within a private household
• Experience supporting a busy parent or family
• Familiarity with high-touch personal service and lifestyle support
• Experience working alongside household staff or within a staffed private residence

Location: Tampa Bay, Florida. This is a full-time, in-person position. Local candidates are preferred

Schedule: Full-time. Flexibility to support occasional evenings, weekends, or travel-related needs based on the family’s schedule

Compensation and Benefits: $90,000–$105,000 DOE. A comprehensive benefits package, paid time off, and performance-based incentives are also offered.

Employment is contingent upon a clear background check and verification of professional employer references

For more information about what we require and to be considered please review: FAQ Candidates