Executive Assistant, Personal Assistant
Arizona, Phoenix
Posted 1 year ago

*This position has been filled.


Very busy principal in Phoenix, AZ is looking for a detailed Personal Executive Assistant to assist with their personal and business needs.

Direct/straightforward style of communication, someone who gets comfortable too quickly would not work well with this principal; strong administration skills, excellent resourcing and researching, quick responses, establishing a respectful time boundary for working hours but being flexible if after hours calls/texts come in.

As the Personal Executive Assistant, you will be confident, have common sense, thick skinned/not fragile, you must be an over communicator, and punctuality is imperative for this role to stay on top of the work and deliver it immediately. Familiarity with a celebrity principal or high profile in other industry would be beneficial and would work best in this situation. Having a military background is a plus, or having worked for someone in the military also a plus but not required.

Duties include, but are not limited to:

Personal support

  • Setting up all appointments and any reservations (i.e., Doctor/Dentist, dinner reservations, etc.)
  • Attend and coordinate quarterly weeklong retreats
  • Calendar and schedule management (i.e., hunting trips, vacations, etc.)  research and coordinate
  • Handle payments for therapies and various other appointments(no accounting involved – just pay the bill)
  • Coordinate a driver for all personal trips when needed, always check with principal if he will need a driver for the night

Business support

  • Working with media relations person to coordinate media interviews -handling principal’s entire schedule
  • Personal and business interviews
  • Being able to juggle both calendars
  • Have remote access to log principal in for zoom meetings
  • Managing relationship with principal, staff, and advisors – disseminate the communication through text
  • Any public speaking engagements or requests – schedule and manage the process
  • Liaise with the Travel Coordinator to orchestrate all travel, private jet, hotel, and car service
  • Working with house management, vendors, and contractors (i.e., managing the house, fixing a/c, maintaining services

Traveling with the principal is optional, but it is a plus. Must be flexible with the principal’s schedule as they may send you a late text; expectation is that you respond, and handle it the next day. The principal prefers a direct/straightforward style of communication.

Location: Phoenix, AZ – will relocate for an exceptional Executive/Personal Assistant (not an Estate/House or Property Manage, Family Assistant or Nanny – these roles are not needed). You must be a fluent EA/PA for consideration

Contract Length: Full-time/permanent

Start Date: 2nd week of April

Schedule: Monday through Friday with flexibility for weekends, holidays, and emergencies. Times are TBD

Salary: $120k annually/DOE

Must pass background and reference check

For more information about what we require and to be considered please review: FAQ Candidates

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