Personal Assistant
California, Los Angeles
Posted 7 months ago

Our client is seeking a 2nd Assistant to support with private travel coordination, travel itineraries, calendars, organizing items and appointments for her as needed. Preferred candidate has limited experience and is willing to learn from the 1st Assistant and be supervised by both the other Assistant and the client(s). Nice entry-PA level job with an actress/social media persona.


  • Represent principal in a professional manner at all times.
  • Maintain appropriate protocols to protect the privacy and security of the principal and to secure all confidential information.
  • Anticipate the principal’s needs to help shape thoughtful actions.
  • Assume ownership of work; think strategically and be resourceful.
  • Coordinate workflow and utilize effective time management skills to ensure key activities are accomplished promptly and accurately. Manage calendar; maximize principal’s time by maintaining appointment calendar and prioritizing and monitoring task lists and call lists.  Track all pertinent information needed for meetings and appointments.
  • Arrange, confirm, reschedule, and follow up on personal and professional appointments.
  • Research, compile information.
  • Manage, coordinate, and liaise with vendors and contractors as needed.
  • Maintain a contact list of vendors and service providers.
  • Create and maintain a spreadsheet of seasonal tasks and vendor list; ensure completion at the appropriate time.
  • Maintain housing manual with updated information.
  • Understand the geography of the principal’s travels – calculate the timing of meeting locations and offer logical suggestions for the best use of time.
  • Research various activities, events, and travel destinations.
  • Book private travel (private jet).
  • Plan domestic and international travel arrangements; arrange hotel and ground transportation when necessary.
  • Process mail and coordinate with Family office.
  • Prepare travel itineraries and reconcile expenses; assist with bill paying.
  • Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events.
  • Prepare correspondence; compose/respond to emails and invites.
  • Maintain an inventory of household and personal supplies; restock as needed.
  • Maintain vehicles and service schedule.
  • Run errands, both business and personal.
  • Oversee and communicate housekeeper duties and manage scheduling.
  • Assist with household projects and maintaining residence for principal.
  • Work under the 1st Assistant and support any needs he may have for the principals.
  • Assist with Social Media accounts – postings for current/past trips that highlight particular locations that may have been provided gratis in exchange for promotion.
  • Other ad-hoc duties as needed.

Schedule: Monday-Friday. Flexible with hours. Some days may be 9-5, other days may be 9-12 if client is out of town. You may be needed after-hours or on call but this client is flexible and will ask the same of the PA.

Salary: $75k per year, no benefits.

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