Personal Assistant
California, Los Angeles
Posted 3 years ago

Personal Assistant with financial background / experience. Mandarin speaking a plus – needed ASAP for multi-business international family based out of Los Angeles

To be successful in this role, you should be well-organized, thorough, flexible, be able to act with limited guidance and are comfortable in a fast-paced environment. This role will work with family members, administrators, business teams, residential staff and third-party contractors, you should be confident and communicate clearly. Someone who can be gentle and sensitive with the family, yet assertive when dealing with outside vendors. Strong background or understanding of finance required.

 Duties and Responsibilities: 

  • Help build, manage and operate the administrative function for the family
  • Manage the Los Angeles residence include bill paying and other financial concerns (not a bookkeeper but an understanding of financials is needed)
  • Oversee and negotiate with vendors and service providers
  • Supervise home repairs and be able to troubleshoot simple home electronics and home maintenance
  • Prioritize and coordinate family’s calendar and meeting schedules
  • Coordinate and arrange all travel itineraries
  • Arrange accommodation and dining logistics locally and internationally
  • Be able to organize and plan intimate and large events
  • Manage and purchase items needed for family
  • Clerical duties of sorting mail, answering phones, data entry, and filing
  • Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trails
  • Labeling and filing electronic copies of various documents and personal items
  • Writing letters, thank you notes, sentiments
  • Meeting all necessary deadlines and anticipating employer needs
  • Creating excel spreadsheets and minor bookkeeping
  • Draft, proofread, and finalize written correspondence, contracts and documentation ensuring accuracy
  • Schedule and ensure full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events and facilitating events as needed
  • Support Principals with other duties as required

Preferred Skills, Knowledge and Abilities: 

  • A seasoned Personal Assistant with 5+ years of experience. NO job hoppers – this position requires long term work histories
  • Self-motivated and ability to work in a home environment
  • Strong background or understanding of finance
  • An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
  • Able to handle confidential information with discretion, tact, and diplomacy
  • Adaptable to various competing demands and demonstrate the highest level of confidentiality, service and response
  • Excellent interpersonal communication skills with the ability to interact in a positive manner
  • Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility
  • Able to build relationships with family members and other administrative/personal staff
  • Ability with prioritizing high volume workloads while ensuring priorities and deadlines are met
  • Strong technology skills, need to be proficient in G-Suite, MS Word, MS Excel, MS Outlook, and can learn new software like Slack, WeChat, Quickbooks, Addepar etc.
  • Knows when and how to be assertive to get things done
  • Quickly responds to requests and does not need principals to follow up (takes ownership!)
  • Is responsible and possesses high integrity
  • Bilingual in Mandarin Chinese and English is a plus

Schedule: Monday-Friday, 9am-6pm

Salary: Starting at $90k+ DOE, plus benefits and 401k

For complete details on what is needed to apply, please visit FAQ Candidates

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Job Features

Job CategoryClosed Job
Salary90k+ DOE
BenefitsFull benefits including 401k

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