Experienced Personal Assistant With Estate Management Duties Based in Bay Area CA

Estate Manager, Personal Assistant
San Francisco
Posted 3 years ago

San Francisco Principal is ready to hire an experienced Personal Assistant who will provide Estate Management support and is already based in the Bay Area! 

JOB RESPONSIBILITIES:

  • Run errands
    • Examples include: picking up dry cleaning, purchasing home supplies/groceries/personal items for the principal, maintaining vehicles (scheduling repairs, refueling, etc.), dropping off package returns, picking up gifts for the principal’s friends and/or family
  • Responsible for various aspects of estate management (scheduling repairs + general maintenance, organization, household management, furnishing, purchasing home supplies, vetting and researching new vendors, managing subcontractors, etc.)
    • Schedule home repairs and maintenance vendors. Greet vendors and service technicians at house and facilitate repair visits for principal’s primary and secondary residences
    • Oversee home renovation projects and provide project management support (maintain project schedules, budget and serve as owner’s representative)
  • Coordinate travel, prepare extensive trip itineraries and help principal with packing (able to travel with principal 3-5x per year on international trips)
  • Manage household staff (nannies housekeepers, etc.)
  • Serve as a liaison for principal and coordinate with his personal contacts and providers, including resources associated with family office, multiple vehicles, multiple homes, health and wellness
  • Trouble shoot occasional IT issues
  • Ad hoc research and project support (i.e. research best preschools for principal’s son, source art work for Tahoe house, source furniture for outdoor patio, etc.)
  • Help with organizational projects – household storage, office storage, file storage, etc.
  • Assist in planning special events and holiday decorating
  • Mid-level calendaring and appointment scheduling
  • Office Administration
    • Scan, file and shred documents
    • Organize files and information (inventory of household art, house supplies, household utility and vendor info, maintenance log, etc.)

QUALIFICATIONS:

  • 3-5 years of experience in a support role (Personal Assistant experience is a must)
  • Estate management experience is highly preferred, hospitality or household management is a plus
  • Comfortable with IT and trouble shooting
  • Excellent written and verbal communication skills, understand the value of concision
  • Proactive, self-starter, resourceful, organized, extremely detail-oriented, has a “can-do” positive attitude
  • Respect for, and emphasis on, confidentiality and privacy in regards to the principal’s private life
  • Must have a valid driver’s license, personal vehicle and ability to operate a vehicle to run errands as needed

Seeking local SF candidates as relocation is not being offered and start date is ASAP.

Salary will depend on experience with full benefits including: 100% employer paid health insurance (health, dental and vision), FSA, Commuter benefits, Life & Disability Insurance, $50/mth cellphone stipend, 401k (5% employer match).

For more information on what is needed to apply, go to FAQ Candidates

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Job Features

Job CategoryClosed Job
SalaryDOE
BenefitsFull Benefits

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