Chief of Staff, Estate Manager, Personal Assistant
Anywhere, Boulder, Utah
Posted 4 weeks ago


We are seeking a highly professional and dynamic Personal Assistant for a known Author/speaker. The ideal candidate will possess exceptional problem-solving skills, anticipate needs, and manage various tasks with a 24/7 mentality. This role requires a great communicator who can set boundaries for talent, manage gifting, coordinate appointments, travel, scheduling, and monitor the principal’s online presence. A new age sensibility and the ability to travel are essential for this position.

Key Responsibilities:

  • Problem Solving: Quickly and efficiently address any issues that arise, ensuring smooth operations and minimal disruption to the principal’s day-to-day activities
  • Communication: Act as a primary point of contact, managing communications and liaising with various stakeholders. Must possess excellent verbal and written communication skills
  • Anticipate Needs: Proactively anticipate the principal’s needs and preferences, ensuring all aspects of their life and work are organized and efficient
  • Set Boundaries for Talent: Manage interactions with talent, ensuring clear boundaries and maintaining a professional environment
  • Gifting: Oversee all aspects of gifting, from selection to delivery, ensuring all gifts are appropriate and timely
  • Online Branding: Assist with the principal’s online presence and branding, ensuring a positive and consistent image across all platforms
  • Appointments and Scheduling: Coordinate and manage all appointments, ensuring the principal’s schedule is optimized and conflicts are minimized
  • Travel Coordination: Arrange all travel logistics, including flights, accommodations, and itineraries, ensuring seamless travel experiences
  • 24/7 Availability: Be available around the clock to address any urgent matters or last-minute changes
  • Monitoring Online Presence: Regularly monitor the principal’s online presence, addressing any issues or negative publicity promptly and effectively
  • Gatekeeping: Act as a gatekeeper, managing access to the principal and ensuring their time is protected from unnecessary interruptions


  • Proven experience as a Personal Assistant, preferably to a high-profile individual
  • Exceptional problem-solving skills and the ability to think on your feet
  • Excellent communication skills, both written and verbal
  • Highly organized with a keen attention to detail
  • Ability to anticipate needs and proactively address them
  • Strong ability to set and enforce boundaries
  • Experience with online branding and monitoring
  • Proficient in scheduling and travel coordination
  • Flexibility to be available 24/7 and travel as needed
  • Professional demeanor and the ability to maintain confidentiality
  • New age sensibility with an understanding of current trends and technologies

Personal Attributes:

  • Discreet and trustworthy
  • Highly professional and polished
  • Quick thinker and adaptable
  • Great at multitasking and managing priorities
  • Positive attitude and team player

Relocation available for the right candidate

Job Features

Job CategoryOpen Job
Salaryup to 140K

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