PERSONAL ASSISTANT – SANTA MONICA, CA

A busy executive is seeking a motivated, energetic, and highly dependable Personal Assistant to join an established team and provide hands-on day-to-day support. This is an excellent opportunity for someone who is genuinely interested in building a long-term career as a professional Personal Assistant and is excited to learn, grow, and become an indispensable part of a fast-moving environment.

The family is open to someone who may not have an extensive private-service background if they bring the right attitude, work ethic, judgment, and willingness to learn. The ideal candidate is proactive, resourceful, upbeat, and ready to jump in wherever needed. They should enjoy being in a support role, take pride in making someone else’s day run more smoothly, and understand that no task is too big or too small.

This position is best suited to someone who views professional assistant work as their career path and is looking for a long-term opportunity rather than a stepping-stone into another area of the entertainment industry

Responsibilities

Personal and Day-to-Day Support

• Provide hands-on daily support to the principal
• Assist with personal scheduling, appointments, errands, and day-to-day requests
• Help organize and prioritize changing needs throughout the day
• Anticipate upcoming needs and take initiative without waiting for every task to be assigned
• Handle purchases, returns, pickups, deliveries, and other personal errands
• Research products, services, reservations, and resources as requested
• Maintain organization across personal items, information, and ongoing requests
• Follow tasks through to completion and provide timely updates
• Maintain a high level of discretion and confidentiality

Administrative and Organizational Support

• Assist with calendars, scheduling, reservations, and general administrative needs
• Maintain accurate notes, lists, reminders, and follow-up items
• Help coordinate appointments and logistics
• Communicate professionally with vendors, service providers, and other contacts
• Assist with special projects and changing priorities
• Keep information organized and readily accessible
• Support the broader team as needed

Qualifications

• Previous Personal Assistant, Executive Assistant, administrative, hospitality, or other high-touch service experience welcomed
• Genuine interest in building a long-term career as a professional Personal Assistant
• Energetic, enthusiastic, and willing to learn
• Strong work ethic and a hands-on, can-do attitude
• Proactive and comfortable taking initiative
• Highly organized with excellent attention to detail
• Dependable, punctual, and consistent
• Able to manage changing priorities in a fast-paced environment
• Comfortable receiving direction, feedback, and training
• Resourceful with strong problem-solving skills
• Excellent communication and follow-through
• Comfortable handling both administrative responsibilities and everyday personal tasks
• No-task-too-small mentality and genuine service orientation
• Professional, discreet, and respectful of privacy
• Authorization to work in the United States
• Excellent professional references
• Ability to successfully complete a comprehensive background check

Location: Santa Monica, CA. This is an in-person position.

Schedule: Full-time, non-exempt. The standard workday is approximately 10 hours. The position is overtime eligible, with overtime paid at the applicable rate. Additional overtime may be available depending on the needs of the position.

Candidates should be comfortable with long workdays and the flexibility required in a fast-paced Personal Assistant role.

Compensation: $35/hour + overtime+ Benefits The standard 10-hour shift includes approximately eight regular hours at $35/hour and two overtime hours paid at 1.5x the regular hourly rate. Additional overtime may be required and will be compensated accordingly. Payroll employee position

Employment is contingent upon a clear background check and verification of professional employer references

For more information about what we require and to be considered please review: FAQ Candidates