PERSONAL ASSISTANT IN LONDON (NOTTING HILL) UK – 10 YEARS OF EXP WITH HIGH LEVEL CLIENTS

Personal Assistant
United Kingdom
Posted 4 weeks ago

PERSONAL ASSISTANT FOR UHNW FAMILY MUST BE BASED IN LONDON, UK

Our clients seek a London-based Personal Assistant with a minimum of 7-10 years of experience. You will be responsible for the day-to-day needs of a couple/family, liaising with other staff and the family office. Tech savvy, handling multiple calendars, providing research and complex calendar management, and other ad-hoc duties. Strong attention to detail, the ability to communicate what you are working on, providing timely responses, and completing task lists.

Responsibilities

  • Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
  • Household Organization – Ensure homes are organized and appropriately maintained, tracking inventory of assets moving in and out of home.
  • Manage Principal Calendar and ensure family calendars are aligned and scheduling is correct.
  • Manage all Principal appointments, ensure timely response to outstanding issues.
  • Manage Principal Projects, to include both personal and potential business opportunities.
  • Assist with Family Office travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items as needed. Coordinate plane catering as needed.  Manage all Principal Logistics
  • Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
  • Maintain schedules and calendars for the household both written and digital
  • Run various errands during the week and potentially on weekends
  • Oversee scheduling and follow through of personal services, deliveries, and installations outside of property maintenance and repair
  • Liaise with the Family Office and the other company personnel as needed
  • Mail – open daily and sort and respond as needed; make returns as needed
  • Purchasing as needed for the house and family
  • Gift Selection and purchases, coordination of gift delivery
  • Fashion Assistance, to include potential wardrobe choices and event choices and styling
  • Screen and return phone calls and follow up on purchases and returns
  • Maintain Family Appointment Schedules, to include doctor visits, dentist visits, and appropriate checkups throughout the year.
  • All other duties as assigned

QUALIFICATIONS

  • Seven (7) to ten (10) years related experience; no job hoppers, must have longer length positions
  • Demonstrate utmost confidentiality and discretion
  • Strong interpersonal skills
  • Excellent verbal and written communication skills
  • Must be very flexible, hands-on, and a multitasker
  • Must have excellent attention to detail and excellent organizational skills
  • Proactive, always looking ahead at what needs to be done
  • Excellent follow-up skills
  • Must have a solid ability to problem solve think creatively as new projects and challenges arise
  • Must have a strong sense of ownership and accountability
  • Resourceful and know when/where to seek help or advice
  • Must have experience with social media platforms and technology

Salary: $125k plus DOE

Location: London (Notting Hill), England

Benefits: Medical

Monday-Friday with after-hours and/or weekends needed. Some travel may be needed; PA should have a valid passport.

For more information, please visit our Candidate portal: FAQ Candidates

Employment is contingent upon verifiable references and passing a background check

Job Features

Job CategoryClosed Job
Salary$125k +
BenefitsHealth, and TBD

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