Personal Assistant/House Manager for Busy Professional Palo Alto Couple

Palo Alto, San Francisco
Posted 4 years ago

Clients in Palo Alto Hills are seeking a House Manager/Personal Assistant local to the Palo Alto area to help a busy professional with all administrative support and House Management.

Duties may include: filing, scanning tear outs to EVERNOTE, create and maintain design project files for home etc. Someone with the ability to plan ahead, look for alternatives and create back-up plans, computer Savvy (Excel, Word, PowerPoint, Instagram, adobe) organized, office maintenance, email payroll, taking packages to/from UPS store, returns and exchanges online or in store. Proactive, able to self-manage and focus on getting the work done. Provide daily wrap-ups and follow up in a timely fashion. Extensive travel itineraries, and ability to do complex arrangements with airfare, hotels, car transfers often for multiple family members arriving/departing from various locations. Good with Google suite and applications. Home office (next door to Principals’ main residence). Walk perimeter daily, create punch lists for services needed, coordinate with Principals’ list and provide end of day wrap-ups of work completed. Manage housekeepers, other service personnel and vendors. Ordering, returns, Amazon purchases, Instacart, etc. Very savvy with all household needs. Excellent vendor list.

A candidate who loves dogs and can assist with care for the dogs when clients travel. There are 5 dogs, and they will need to be fed and given meds and supplements. Some overnight care may be needed if clients travel, and daily care. This is often shared between the HM-PA, Housekeeper and Family Assistant/Nanny.

Ideal candidate is an honest, team player, with a pitch-in and can-do attitude, with great follow-up and writing skills, efficient, discreet, healthy physical condition required for running around and hauling packages. This is a NO DRAMA household and clients would like someone who adds to the harmony and peace.

Client would provide a vehicle if needed but you must be able to drive stick shift. Clean driving record required.

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