PERSONAL ASSISTANT – ATHERTON, CA – MUST HAVE 10+ YEARS OF EXPERIENCE

Busy, energetic and fun Atherton family is seeking a polished Personal Assistant with a minimum of 10 years’ experience in a similar role. We need a great PA with articulate administrative abilities and a strong attention to detail. Must possess excellent verbal/written communication, and be technology and social media savvy; adaptable to new tech and ability troubleshoot issues. Exceptional attention to detail, great calendar management, proactive versus reactive, follow up/through with punch lists, and a positive, helpful, no ego attitude are appreciated here!

As the Personal Assistant you will work and coordinate with, the Chief of Staff and, the Executive Assistant to complete the following day-to-day tasks:

• Manage a balance, multiple calendars, in various time zones. Highlight priorities
• and rearrange appointments and meetings as needed.
• Coordinate calendars with international business executive assistant and local
• chief of staff and draft formal emails
• Schedule and coordinate personal appointments (medical, physical training, etc.)
• Schedule and coordinate child activities and events (schools, extracurricular)
• Coordinate all healthcare and associated recordkeeping for the family, including doctors’ appointments, trainers, prescriptions, testing, etc.
• Manage invoices and follow up on any necessary payment of purchases, deliveries, and
• other billing
• Create detailed itineraries for domestic and international travel arrangements as well as
• create and execute multiple packing lists
• Maintain a social diary of preferences, dietary restrictions, menus, etc.
• Care for family dogs, including scheduling food delivery, veterinary care, and passports
• Work closely with immigration lawyer on travel, visas, passports, etc. for family and estate staff
• Handle professional and personal gifts, mail, email, thank you notes, correspondence
• Book travel and associated personal and business requirements for principals, family, estate staff
• Order household supplies, clothing, etc. as well as ship items internationally
• Work with chef, pilot and other estate staff on meal requirements and items for plane
• Ability to travel domestically and internationally if necessary
• Manage passwords, troubleshoot technology issues liaising with IT
• Run errands complete personal shopping and manage returns

The Personal Assistant must exercise good judgment, confidentiality, and handle sensitive information on behalf of the Principals. Maintaining professionalism with a friendly demeanor with all family members, staff, and vendors. Provide exceptional relationship management and be able to make executive decisions. A problem-solver who is highly organized and flexible. Someone who can work independently and be a team player. Must be honest, loyal, and able to maintain discretion with all matters and communication.

This is a full-time position, 40+ hour work week with a 24/7 mindset. Must be flexible to work weekends and evenings for family needs and activities, and/or be available after hours for support and communication.

Must have valid driver’s license and a clean driving record, pass a background/reference check, and be Covid vaccinated.

Location: Atherton, CA working from the client’s residence

Start Date: Immediate

Salary: DOE

Hours: 40+ hours with a 24/7 mindset

For more information, please refer to our candidate page: FAQ Candidates