Personal and Executive Assistant to CEO – Westwood, CA

Executive Assistant, Personal Assistant
California, Los Angeles
Posted 3 years ago
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives, assistants and clients to coordinate a variety of complex executive meetings. Manages and updates CEO’s outlook contacts/address book.
  • Greet/screen CEO’s telephone calls and visitors.
  • Handle all travel arrangements (business and personal/commercial and private).
  • Communicate and handle incoming and outgoing telephone and electronic communications on behalf of the CEO.
  • Act as a representative of CEO, demonstrating superior judgment with both internal and external contacts.
  • Compose and type reports, memos and letters from dictation or verbal direction.
  • Maintain CEO’s office with uniformity and organization that creates an image of professionalism.
  • Run personal errands and manage multiple personal files and tasks for the CEO, with the utmost privacy and professionalism.
  • Utilize firm-mandated communications vehicles for consistency and accessibility (email, Teams, Zoom)
  • CRM, Excel and Mail Merge experience required
  • Responsible for annual holiday mailing and regular client gift mailings

 

Soft skills

  • Good with knowing how to prioritize and sense of urgency
  • Efficient and accurate; gets the job done
  • Not overly emotional
  • Good sense of humor
  • No ego or sense of entitlement working for the CEO
  • Patient, methodical
  • Strong gatekeeping abilities
  • Excellent Outlook, Excel, Word skills
  • Self-motivated and proactive
  • Excellent with travel itineraries for commercial and private scheduling
  • Create good relationships with other office staff/assistants
  • Comfortable and professional around UHNW clientele

 

This position is office based, 5 days/week, in Westwood

Monday-Friday 40 hours (some occasional after hours calls)

Generous yearly bonus

Benefits – TBD

Salary – DOE

 

Job Features

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