Estate Manager
Posted 3 months ago


Are you an experienced Estate Manager with an eye for detail and a passion for excellence? We’re on the hunt for an exceptional Estate Manager to take the lead in overseeing day-to-day household operations for our esteemed Sonoma Principal. If you’re ready to join a family that values attention to detail and is currently experiencing exciting growth, this is the opportunity for you! If you’re ready to contribute to growth and elevate your career in a breathtaking setting, apply now: Local Bay area candidates are encouraged to apply. This is a part-time position

Key Responsibilities:

  • Seamlessly run multiple properties, ensuring minimal impact on our valued Principal(s) and serving as the point person for daily estate functions
  • Act as the day-to-day supportive manager for our dedicated household staff (6-10), fostering their growth through scheduling, recruitment, onboarding, benefits, compensation, and performance reviews
  • Coordinate closely with the Principal(s)’ family office to ensure the delivery of comprehensive services
  • Regularly walk through properties to ensure households are operating smoothly
  • Possess a working knowledge of physical house systems, including smart home technologies, HVAC, electrical, plumbing, and internet
  • Collaborate with Principal(s) and staff to develop, train, and maintain household best practices
  • Oversee property security, including monitoring services, cameras, and advanced security systems
  • Build familiarity with home security operations/personal protection, responding to security-related issues 24/7
  • Provide management, direction, supervision, and coordination of construction activities
  • Oversee and develop budgets for operations, projects, and capital expenditures under the guidance of the Chief of Staff
  • Track petty cash and household expenditures, reconciling credit cards for all staff monthly in Ramp
  • Promote and ensure privacy and confidentiality in all matters
  • Plan, oversee and execute events as needed
  • Coordinate days off with the Chief of Staff to ensure continuous support to the family


  • Minimum 10+ years managing operations and teams for optimal performance
  • Preferably, 10+ years of experience working in a private home, showcasing expertise in managing staff, service, and multi-faceted estates
  • Ability to work autonomously and make executive-level decisions
  • Proven ability to act discreetly and in the best interests of the Principal(s)
  • Proven ability as a creative problem solver to identify opportunities for process improvement and create efficient systems and protocols
  • Effective communicator committed to candor and no gossip
  • Highly organized with the ability to manage multiple tasks, strategically prioritize them, and analyze risks and opportunities. Preference for candidates who leverage technology solutions
  • Proficient in modern technology environments, including knowledge of or willingness to learn: GoogleSuite, Google Calendar, DropBox, Asana, LastPass, Expensify, Alarm.com
  • Ability to work remotely as needed
  • Able to work legally in the U.S., possess a valid unrestricted driver’s license, and maintain a clean driving record

Job Type: Part-time; 25-30 hrs per week

Location: Sonoma, CA

Wage: $100,000-$175,000 annually

For more information and to apply, please visit our candidate portal: FAQ

Employment is contingent upon successfully passing a full background check and reference check

Job Features

Job CategoryClosed Job
Salary$100,000-$175,000 annually

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