EXECUTIVE PERSONAL ASSISTANT TO WORK IN OFFICE, TAMPA, FL

Executive Assistant, Personal Assistant
Florida, Tampa
Posted 3 weeks ago

Are you an organized and detail-oriented Executive Personal Assistant? Do you thrive in a fast-paced and dynamic environment? Our Tampa Florida clients are seeking an Executive Personal Assistant to join their team! As the CEO’s EPA you will provide high-level administrative support to the CEO and his wife, ensuring their daily lives and operations run smoothly and efficiently. This role is an excellent opportunity for someone who excels at multitasking and is dedicated to providing exceptional service. You will work from the office in the West Shore area by the water.

Responsibilities

  • Manage and maintain executives’ schedules, including arranging appointments, meetings, and travel arrangements
  • Coordinate and prioritize incoming requests and correspondences, ensuring efficient communication and timely responses
  • Prepare and edit correspondence, reports, and presentations
  • Conduct research and compile information for various projects and reports
  • Develop and implement systems and procedures to streamline administrative processes
  • Monitor and manage executives’ email accounts, filtering and prioritizing messages
  • Assist in the preparation and coordination of meetings and events
  • Expense reporting and maintain accurate financial records (no bookkeeping required)
  • Provide the “Friday Wrap-Up” email detailing what was done during the week and what is outstanding
  • Offer strong and consistent communication without having to be prompted for responses
  • Anticipates needs, learns preferences quickly
  • High mental acuity; ability to figure things out on your own
  • Strong work ethic
  • Experience with non-profits a plus
  • Ability to travel (not often but can advance principals arrivals at other properties)
  • Possess etiquette with a refined manner
  • Work in the office with occasional overtime

Requirements

  • Proven experience as an executive or personal assistant
  • Some House Management experience may be required
  • Excellent time management and organizational skills
  • Strong attention to detail and a high level of accuracy
  • Exceptional communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team in a fast-paced environment
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Flexibility to work outside of regular business hours as needed
  • Knowledge of Tampa, Florida area and local resources a plus, but clients will consider relocation for someone with long standing Executive/Personal Assistant experience

Schedule: Monday-Friday approx 9am-6pm

For more information, please visit the candidate portal: FAQ Candidates

Employment is contingent upon passing a full background and DMV check, and reference check

Job Features

Job CategoryClosed Job
Salary$85-130k
BenefitsYes

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