EXECUTIVE PERSONAL ASSISTANT IN WESTLAKE HILLS, TX

Executive Assistant, Personal Assistant
Austin, Texas
Posted 2 weeks ago

EXECUTIVE PERSONAL ASSISTANT IN WESTLAKE HILLS, TX

We are seeking a professional and dedicated Executive Personal Assistant for a busy Principal in Westlake Hills, TX (Austin). You will manage business and personal affairs, ensuring seamless coordination and support. Responsibilities include communication management, document preparation, scheduling, travel coordination, and more. This role requires a strategic partner capable of handling diverse tasks in a fast-paced environment. Ideal candidates should be local to Austin or open to relocation. The household is vibrant, respectful, and values professionalism while caring for its staff. If you’re ready to contribute to a dynamic and thriving environment, we encourage you to apply now! Local candidates are encouraged to apply. Highly qualified candidates may be considered for relocation.

Duties Include:

  • Communications such as email correspondence, contact management, preparing and tracking documents, maintaining an organized filing system, preparing presentations, agendas, reports, special projects, and other documents; keeping the principal on a timely schedule; recording and tracking action items; screening incoming inquiries, take and deliver accurate messages, and respond to request
  • Assist with personal tasks such as scheduling a complex, ever-changing social and business calendar, including meetings, medical appointments, external Board meetings, and social events.
  • Arrange frequent domestic and international travel; provide detailed itineraries, compile necessary travel documentation, and anticipate all travel needs (hotel accommodations, air, ground transportation, meal reservation, social engagements, entertainment, etc.; coordinate with EM to ensure all necessary personal items are packaged for each trip
  • Meal planning in collaboration with the personal chef

Qualifications:

  • Required: Professional and highly experienced as a personal assistant and/or executive assistant; knowledgeable about the etiquette and standards of a large, staffed home
  • Excellent organizational and communication skills
  • Adept at exercising initiative and extensive knowledge of best practices and procedures to keep important action items tracked, prioritized, and actioned
  • A strategic business partner and sounding board; make recommendations regarding time management, delegation, and organization
  • Flexible and adaptable in a fast-paced, ever-changing work environment
  • Able to meet quality, budget, and timeline objectives
  • Positive, with a can-do attitude
  • A problem-solver with independent judgment and critical thinking skills
  • Incredible at juggling tasks and deadlines
  • Discreet, respectful of the principal and company’s privacy and confidentiality
  • Extremely tech-savvy, proficient in Microsoft Office Suite, calendar management systems, and project management platforms
  • A team player, able to work well with members and staff of the home (Estate Manager, Housekeepers, Nannies, Chef, Family Assistant), as well as the office
  • Comfortable traveling as needed (up to several weeks at a time)

Location: Westlake Hills, TX (Austin)—Local candidates are encouraged to apply. Highly qualified candidates may be considered for relocation

Schedule: Monday – Friday, 8:00 am – 5:00 pm (Flexibility Required)

Compensation: $130,000 – $150,000 per year and the potential for an annual performance-based bonus

Benefits:

  • 48 hours of sick/personal days per year and 10 days paid vacation after 90 days
  • 8 paid holidays
  • $300/month contribution towards insurance (medical, dental, vision)
  • On-the-job phone provided

Must pass full background and reference check

For more information and to apply, please visit our candidate portal: FAQ

Job Features

Job CategoryOpen Job
Salary$130,000-$150,000 per year and the potential for an annual performance bonus
BenefitsBenefits: 48 hours of sick/personal days per year and 10 days paid vacation after 90 days 8 paid holidays $300/month contribution towards insurance (medical, dental, vision) On-the-job phone provided

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