EXECUTIVE PERSONAL ASSISTANT FOR PACIFIC PALISADES, CA – MUST BE LOCAL HIRE

We are looking for an amazing fast-paced EPA in Pacific Palisades, CA for this high-level hybrid executive role that blends both House Management and Personal Assistant experience. Nice environment, must be a proactive, self-starter who can manage when principals are traveling!

You’ll be responsible for executing the principals’ and residence’s day-to-day support and tasks along with daily operations and various project management responsibilities.The ideal candidate will be a strategic thinker with a minimum of 10 years of experience working in a similar role in a high level executive residence (one housekeeper). In addition to strong verbal and written communication skills, the HM must have the experience and ability to manage private and commercial travel, liaise with the family office, this candidate must also understand basic finances/invoices, reviewing work bids/contracts, and

As a fast-paced role with a high level of responsibility, the candidate must be extremely organized, a self-starter, have the ability to stay calm under pressure, and can manage multiple tasks and projects with confidence and ease but also willing to work with the family office team. Must be positive, energetic, tenacious, quick on your feet thinker, able to produce solutions, excited to come to work, and have a no fuss attitude! If you are asked to answer the door and greet guests, that’s your job for the moment – whatever the principals need.

We are looking for someone who is high-energy, upbeat, and has strong anticipatory skills, great communication (direct, open). Quick with completing tasks, good with taking direction and working autonomously. You must use extreme discretion always when handling the family’s business.

The clients require the candidate pass a criminal, credit, civil and education check.

Responsibilities include but are not limited to:

• Managing current home
• Managing and helping with basic supervising of cleaner, outside vendors
• Managing vehicles/registration
• Contract negotiation with vendors if needed
• Oversight of receipts/invoicing
• Managing contractors and small home repairs
• Help with booking travel; understanding of travel management, itineraries and willing to oversee home while away – working with family’s travel coordinator
• Calendar management for principals
• Party planning/set up/support
• Responding to emails and document requests on behalf of principals
• Oversee daily operations and adjust as necessary, ensuring the principals are consistently advised of any updates
• Filters and translates any information to the principals as needed

Abilities:

• Event experience and supervision is a plus but not required as principals do not throw big parties
• Effectively resolves issues—must be comfortable with addressing issues and solving problems in a practical and healthy manner
• Cultivate and manage healthy relationships with strategic partners and event vendors
• Consistently demonstrates a passion for values alignment, focus, simplicity, and clarity with communication
• Experience in managing multiple priorities, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

SCHEDULE/DETAILS:

• Location: Pacific Palisades, CA
• Start Date: Immediate
• Schedule: Monday through Friday
• Working Hours: 9 AM to 5 PM with flexibility – weekends/evenings on call, must respond to emails/texts (some after hours)
• Salary: $120-150k per year (including bonus)

Must pass full background and reference check

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