Executive Assistant
California, Newport Beach
Posted 6 months ago


We are currently seeking an accomplished and detail-oriented Executive Assistant to deliver comprehensive support for our philanthropic, arts-centric, and very busy UHNW Newport Beach client!

The ideal Executive Assistant will demonstrate excellence in calendar management, adeptness in booking appointments, and strong organizational skills. This role includes playing a crucial part in supporting foundation-related tasks. We are specifically looking for an Executive Assistant with cultural acumen, proficiency in writing correspondence, excellent communication, and the ability to maintain a consistently high level of focus and organization. This position would require the ability to travel to New York City with the principal; the preference is for local candidates; however, consideration will be given to out-of-area candidates willing to relocate at their own expense.

Executive Assistants who enjoy the arts and cultural environments have a higher level of education, and have some travel experience are encouraged to share their resumes.


  • Efficiently manage calendars, book appointments, and organize trips for the principal
  • Provide support with foundation-related tasks and initiatives
  • Demonstrate cultural adeptness in all interactions and tasks
  • Write and draft professional and effective correspondence
  • Manage communications with a high degree of confidentiality
  • Maintain a focused and organized approach to all tasks and responsibilities.
  • Coordinate and charter private travel, including planes, ensuring seamless arrangements
  • Organize and manage the logistics of 400-holiday gifts, including personalized cards, wrapping, and thank-you notes, demonstrating the ability to navigate complexities with efficiency and precision


  • Proven experience as an Executive Assistant, showcasing expertise in calendar management and travel coordination
  • Ability to travel 75% of the time, with a 25% presence in NYC and 75% in Newport Beach
  • Highly desirable experience in foundation-related tasks, demonstrating a comprehensive understanding of associated responsibilities
  • Cultural adaptability and strong communication skills, fostering effective interactions in diverse environments
  • Proficiency in drafting professional correspondence, ensuring clear and concise communication
  • Exceptional organizational and multitasking abilities, managing various responsibilities with efficiency
  • High level of focus and attention to detail, maintaining precision in all tasks
  • Education: A relevant higher educational background, such as a degree in Business Administration or a related field, is preferred

Location: Newport Beach, CA (locals please, unless you are open to relocating yourself)

Salary: $150K Yearly

For more information and to apply, please visit our candidate portal: FAQ Candidates

Employment is contingent upon successfully passing a full background check and reference check.

Job Features

Job CategoryClosed Job
Salary$150k Yearly

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