Executive Assistant
Florida, West Palm Beach
Posted 1 year ago

We are looking for an experienced Executive Assistant to provide high-capacity leverage to our Chief of Staff and Chairman’s office. This is a full-time position and reports directly to the Chief of Staff.

This is an Executive Assistant position with slight personal assisting duties, must have strong experience as an Executive Assistant.

  • This is the perfect role for someone who enjoys an ever-changing environment from planning a complex travel itinerary to packing and unpacking a suitcase.
  • This role requires a willingness to dive in head-first – essentially thriving as a student and pivoting between outcomes amongst a unique team and unstructured environment.
  • The person best suited for this role is excited by steep learning curves.
  • It’s important that the candidate in this role can straddle between both personal and business requests.
  • Success in this role comes through having the ability to anticipate, embrace change, and bring a playful approach to uncertainty.
  • The fabric of your life experience instilled with a true passion for making a difference in the lives of others.


  • Manage the schedule and communications, but not limited to, calendar management, inbox prioritization, and email drafting for the Chairman’s office and Principals.
  • Prepare Word, Excel, Keynote presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
  • Manage sensitive matters with a high level of confidentiality and discretion
  • Work closely with the Chief of Staff to keep him informed of upcoming commitments and responsibilities
  • Perform various administrative tasks such as monthly expenses, contact maintenance, and more.
  • Coordinate the various logistical components of both in-person and remote meetings and conferences
  • Perform research on relevant content, related materials, and trends
  • Handle various personal tasks, both remotely and in-person, including, but not limited to, virtual meeting scheduling, reservations, appointments, and errands
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Perform other duties as assigned


  • Fiercely committed to owning and executing outcomes – no task is too big or too small; going above and beyond with a solution-oriented mindset comes naturally to you
  • Someone with an authentically grounded personality, excellent communication skills, who is able to connect and influence people; teammates and executives
  • A person who has developed a sense of “street smarts” through life experience balanced with a high intellectual capacity and love for learning and growing
  • A committed individual with a ‘big-picture mentality’; you know the value of long-term growth and aims to be part of a larger mission, putting the significance of the ‘scene’ as secondary to the outcome of transforming the lives of others
  • Accountable, Count-onable and Tenacious; a person hungry to deliver incredible value through the energy, enthusiasm, experience, excitement, and efficiency
  • Be able to work and process content at high speed, be a part of fast, dynamic meetings with a lot of moving parts, and know how to synthesize to move those discussions into action and deliverables


  • We always go above and beyond and provide high-capacity leverage to one another – we always have each other’s backs
  • We are always willing to jump in to get the outcomes quicker – we support each other’s growth and blind spots while remaining coachable, open to growth and learning
  • We lead with a “no task is too small” approach to everything – We are unafraid to jump into challenges and learn through immersion, even if we’ve never done it before
  • We lean into change – and have a natural ability to problem-solve quickly
  • We always work in the realm of possibility – we don’t believe in limitations and rip through any internal limitations to reach the outcome
  • We are leaders in the organization who are always looking to create higher meanings out of things
  • We like to have outrageous fun – even through high-stress situations
  • We help untie knots and create harmony through uncertainty – and always bring the focus back to the outcome and mission of transforming lives


  • College degree (4-year Bachelor of Arts or Science) in the humanities; (ideally English, journalism, marketing, business, or communications)
  • 6+ years of post-college work or experience preferably in a high functioning administrative (EA, PA) capacity supporting a fast-paced team and leadership
  • Experience writing/editing
  • Experience researching/fact verification
  • Experience with Travel Logistics & Calendar Management
  • Experience with project management and related software
  • Strong knowledge of the Apple OSX and software, especially Keynote, is a must
  • High emotional intelligence
  • Impeccable organizational skills


  • Competitive salary and compensation
  • Company ESOP program (Employee Stock Ownership Program)
  • The ability to mainly work remotely from your home
  • Become part of an amazing team making a difference!

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