Executive Assistant to CEO in Pacific Palisades, CA

Looking for an amazing fast-paced person in Pacific Palisades, CA for this high-level hybrid executive role that blends both Executive Assistant experience with some level of Personal Assisting experience. Good opportunity to move up in a company if committed and a hard worker!

You’ll be responsible for executing the principals’ vision and managing day-to-day support tasks along with project management and daily operations of both principals work and personal life.

The ideal candidate will be a strategic thinker with experience as an executive assistant (3+ years’ experience requested). In addition to strong verbal and written communication skills, this candidate must also understand finances, contracts and have the ability to stay calm under pressure.

As a fast-paced role with a high level of responsibility, the candidate must be extremely organized, a self-starter, and can manage multiple tasks and projects with confidence and ease but also willing to work as a team and do PA tasks from time to time if team is limited. Must be positive, uplifting, excited to come to work, and have a no fuss attitude! References are required.

Experience or deep interest in health and wellness is preferred.

Responsibilities include but are not limited to:

· Contract negotiation and confidentiality is a must

· Budget Management and accounting oversight

· Help with booking travel; understanding of travel management, itineraries and willing to oversee home while away

· Calendar management for principal

· Aid principal in preparing for meetings and podcasts

· Responding to emails and document requests on behalf of principal

· Meeting notes and documents for principal

· Oversee daily operations and adjusts as necessary, ensuring the principal is consistently on top of meetings/appointments etc.

· Filters and translates the founder’s ideas into functional plans

· Some social media management and support along with course creation and WordPress backed (can be trained if not familiar)

Abilities:

· Event experience and supervision is a plus! Must enjoy being around groups of people to help host multiple times per year

· Effectively resolves issues—must be comfortable with addressing issues and solving problems in a practical and healthy manner

· Cultivate and manage healthy relationships with strategic partners and vendors

· Consistently demonstrates a passion for values alignment, focus, simplicity, and clarity across the organization

· Experience in managing multiple priorities, administrative coordination, and logistics

· Well-organized, detail-oriented, ability to multi-task with great follow-up skills

· Strong written and verbal communication skills – editing skills is a plus!

· Must be comfortable working around newborns and with dogs

· May be required to travel 1-2 times per year

Location: Residential home in Pacific Palisades, CA + possible travel

Hours: 8:00am-5:00pm M-F ** must have flexible schedule and be available nights and weekends (opportunity for OT most weeks)

Compensation:

• $70,000-$75,000 annual salary
• 3 Paid Sick Days per year
• 7 Paid Vacation Days per year
• Yearly bonus option based on performance

There will be a 90-day trial period. Hiring ASAP!

Must pass full background and reference check.

For more information, please refer to our candidate page: FAQ Candidates