Executive Assistant for Chairman

Executive Assistant
Posted 4 years ago


Dynamic CEO is seeking an Executive Assistant who has extensive experience booking private travel and coordinating multiple calendars and travel itineraries. This CEO is busy all year round and requires acute attention to detail, stellar research ability, limitless energy, a positive attitude, NO EGO, and a heart and mind for offering service to others. Someone who takes accountability and responsibility; proactive not reactive behavior, and a true team mentality. CEO is in the media and wellness industry.

Responsibilities for this position to include:

Travel for body care workers and other support staff – which includes, but is not limited to:

  • Working with team on best available rates Working with team on hotels, and making sure that all confirmation numbers and hotel details are entered in calendar
  • Updating the flight tracker in a timely manner
  • Sending out flight & hotel confirmation details
  • Keeping calendar updates with information
  • Sourcing luggage vans for support staff & rental cars when needed for Body care workers

Chairman journals, active papers & electronic file management – which includes, but is not limited to:

  • Going through Chairman journals and making sure they’re labeled appropriately (on the outside it should have the month / year of the journal and important meetings that are inside)
  • Date stamping active papers and scanning them in and filing them in dropbox – always constantly working with team and Chairman on finding out if there’s an outcome with the papers before taking away from Chairman
    Filing of important documents electronically – constantly & daily checking the “To-File” folder on Dropbox and moving items to appropriate destinations

Time Management for the Chairman – which includes, but is not limited to:

  • Providing reminders to the Chairman for all phone calls, meetings, etc. (1 hour, 45 min, 30 min, 20min, 10min and go time)
  • Helping manage OTD times when the chairman is traveling or has a meeting outside of his personal home
  • Assisting managing call and meeting times, and pushing back calls or meetings, while representing at the highest level, ensuring all parties feel served and acknowledged

Calendar Management – which includes, but is not limited to:

  • Scheduling/coordination of details for meetings with internal and external contacts
  • Organization and maintenance of information that may be sensitive, confidential or sensitive in nature
  • Reviewing items / meetings with team and Mrs. Chairman to make sure it serves the Chairman’s outcomes

Job Features

Job CategoryClosed Job
SalaryUp to 100k per annum DOE
Relocation AllowanceProvided

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