DYNAMIC EXECUTIVE ASSISTANT POSITION IN DOWNTOWN CHICAGO

Executive Assistant
Chicago, Illinois
Posted 1 month ago

DYNAMIC EXECUTIVE ASSISTANT POSITION IN DOWNTOWN CHICAGO

Join a great office and support upper management in Downtown Chicago as they actively seek a highly skilled Executive Assistant to elevate their dynamic team. As a key collaborator with the executive, IT, and legal teams, your role will be pivotal in boosting the firm’s and upper management’s ongoing success.

The type of attitude and mentality we are looking for is something like this: The principals need a cake in the shape of Hawaii by 5 p.m. Can you do it? No problem; you’ve got this! Plan a dinner party for 55 guests from out of town at the hottest new restaurant in the Loop area that has a private dance floor? You know, just the place! See where this is going…?

If you’re a seasoned creative Executive Assistant with a minimum of 5 years of solid experience, excelling in daily challenges within a fast-paced environment and possessing a proactive, go-getter attitude, we invite you to apply! Relocation may be considered.

Responsibilities:

  • Skillfully orchestrating executives’ schedules and appointments to optimize efficiency and productivity
  • Managing the end-to-end process of booking executives’ personalized and professional travel arrangements with meticulous attention to detail
  • Providing support by undertaking various tasks and errands
  • Anticipating and proactively prioritizing the evolving needs of the executive team, ensuring a seamless workflow
  • Taking a proactive stance in identifying and implementing areas for improvement, actively contributing to the enhancement of overall productivity
  • Diligently prepare and review documents as requested, maintaining a keen eye for detail and accuracy
  • Streamlining document and package shipments
  • Collaborating in the planning and execution of events, both for individual teams and the company at large

Qualifications:

  • Proven track record as an EA in a fast-paced environment
  • Strong organizational skills with the ability to effectively multitask and prioritize responsibilities
  • Demonstrated discretion and confidentiality in handling sensitive information
  • Exemplary planning and time management skills
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and virtual meeting platforms
  • A Bachelor’s degree from an accredited school
  • Ability to handle diverse responsibilities, from shipping and travel booking to occasional personal assistant duties
  • Proactive and solution-oriented mindset to overcome challenges and make the impossible happen
  • Welcoming and friendly demeanor with a solid team-player attitude
  • Ability to take on diverse tasks with enthusiasm, ensuring successful completion
  • Comfortable working with big personalities and adapting to various working environments

Location: Chicago, IL. Local candidates are encouraged to apply; relocation may be considered

Position Type: Full-Time

Salary: Competitive salary (DOE) and bonus-eligible

Benefits: Health, Dental, and vision insurance. Most plans are covered at total cost. Retirement savings with a match: world-class events, trips, and experiences!

Must pass full background and reference check

For more information, please refer to our candidate pate: FAQ Candidates

 

Job Features

Job CategoryClosed Job
SalaryCompetetive salary (DOE) and bonus-eligible
BenefitsHealth, Dental, and vision insurance. Most plans are covered at total cost. Retirement savings with a match: world-class events, trips, and experiences!

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