DETAIL ORIENTED EXECUTIVE ASSISTANT FOR PUERTO RICO BASED CEO – MUST LIVE IN PUERTO RICO OR BE OPEN TO RELO

Executive Assistant, Personal Assistant
Puerto Rico
Posted 5 months ago

DETAIL ORIENTED, TECH SAVVY EXECUTIVE ASSISTANT FOR PUERTO RICO BASED CEO. YOU MUST LIVE IN PUERTO RICO OR BE OPEN TO RELOCATING

Our client in Puerto Rico is seeking an Executive Assistant to provide high-level administrative support. The EA will provide assistance to a HNW CEO; this role requires a very detail-oriented person who is nurturing but assertive. Involves a wide range of activities including scheduling, general organization and day-planning, running errands, planning international travel and accommodations for himself and his family, researching assigned tasks, handling confidential information, and facilitating communication between the Principal, his family and colleagues. The candidate should be technologically savvy and have a strong predisposition for understanding new applications and AI in order to work more efficiently and effectively. The candidate may be required to travel with the Principal and his family for extended periods of time, thus a passport is required.

Responsibilities

  • Calendar and Task Management: Create and manage a shared calendar with Principal and work colleagues. Coordinate and manage calendar, scheduling meetings and conferences, and personal/business travel (both private travel and commercial)
  • Communication: Serve as the primary point of contact, screen calls (as requested) and summarize emails, and other communications. Monitor communication platforms for attention and follow up
  • Document Preparation: Monitor daily emails and other correspondences and prioritize the items that need Jack’s immediate attention. Facilitate signatures of important documents that need execution. Monitor mail, pickup packages and other deliveries as directed
  • Meeting Coordination: Organize and facilitate meetings, including setting agendas, taking minutes through AI, and ensuring follow-up actions are completed. Use of AI to record meetings and delivery of notes to the intended audience
  • Confidentiality: Handle confidential information with discretion, befitting the executive level. A high degree of trust is required for this position
  • Project Management:  Assist with special projects as assigned and coordinating with other members of the team as necessary. You will be expected to monitor emails after hours, but not required to work after hours, except for urgent matters
  • Administrative Duties: Perform routine administrative tasks such as data entry, researching and booking travel, organizing affairs on a day-to-day basis to help achieve a peaceful mindset knowing that things are being handled and organized. Purchase gifts for family members, keep all receipts and reporting all expenses to accounting team and occasionally driving family members to activities

Qualifications

  • Strong organizational and multitasking skills is an absolute must
  • Strong personality to follow up on important items until they are complete
  • Ability to think independently and prioritize
  • TECH SAVVY. Proficient in use of AI, Microsoft Office Suite and other office management tools
  • A nurturing attitude and a desire to enhance others’ lives; service heart
  • Excellent written and verbal communication skills
  • Ability to work as part of a team
  • Discretion and confidentiality are essential
  • Bachelor’s degree or equivalent experience
  • Minimum of 5 years of experience as an Executive Assistant or similar role supporting a very busy CEO and family

Compensation

  • Competitive salary based on experience
  • Benefits package including (health, dental, and retirement plans)
  • Assistant will be provided with a car to perform the duties above

Schedule

  • Monday-Friday (unless otherwise needed on a weekend)
  • Working the usual 8 hour days (with flexibility) on a hybrid basis (working from office/home and on the road)

Location

  • San Juan, Puerto Rico
  • Relocation stipend shall be provided if necessary

For more information please visit our candidate portal:FAQ Candidates

Employment is contingent upon passing a background check and verification of references

Job Features

Job CategoryClosed Job
Salary$125k plus
BenefitsRelocation and usage of car

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