Chief of Staff, Executive Assistant
Indiana, Indianapolis
Posted 2 months ago


Explore an exciting career opportunity with a cutting-edge broadcast media company in Indianapolis, Indiana. We’re seeking a dynamic and innovative Chief of Staff / Executive Assistant to support the CEO. This role is crucial, requiring an individual with exceptional organizational skills, high mental acuity, adaptability to change gears quickly, and the ability to handle unexpected situations with professionalism and grace. If you’re a highly organized and proactive professional with a strong sense of ownership, and you’re passionate about providing exceptional support, we invite you to apply for this rewarding Chief of Staff / Executive Personal Assistant position


  • Efficiently manage the CEO’s complex and ever-changing calendar, including scheduling appointments, meetings, and travel arrangements
  • Prepare and edit professional correspondence, presentations, reports, and documents with a focus on maintaining the CEO’s voice and professionalism
  • Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate actions
  • Conduct extensive research and gather information on projects, travel, and ad-hoc needs, providing the CEO with valuable insights
  • Handle confidential and sensitive information with the utmost discretion, maintaining strict confidentiality at all times
  • Anticipate the CEO’s needs and proactively provide support, including preparing materials for appearances and meetings
  • Accompany the CEO on business trips, providing logistical support and ensuring smooth travel arrangements
  • Assist with personal matters, such as managing household staff, coordinating family events, and handling personal appointments
  • Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication channels
  • Handle ad-hoc projects and assignments, demonstrating flexibility and adaptability to changing priorities


  • Minimum of 5 years in an Executive Personal Assistant or similar role, preferably within the entertainment or media industry
  • Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously
  • High mental acuity with the ability to think critically and make informed decisions independently
  • Strong attention to detail and a proactive approach to problem-solving
  • Excellent written and verbal communication skills, with the ability to interact professionally at all levels
  • Ability to adapt to changing schedules, priorities, and travel requirements
  • Ability to maintain composure and professionalism in high-pressure situations
  • Proficient in using productivity tools such as Microsoft Office Suite and calendar management software
  • Willingness to travel as required, both domestically and internationally
  • Demonstrated ability to provide personal support with discretion and maintain confidentiality

Location: Indianapolis, Indiana

Schedule: Monday-Friday, 8 am – 5 pm

Salary: $100,000 (DOE) with Benefits and Eligible for up to 10% Bonus

Employment is contingent upon passing a background check and verifiable references.

For more information, please review our candidate portal: FAQ Candidates



Job Features

Job CategoryOpen Job
Salary100k -Eligible for up to 10% Bonus

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