ADMINISTRATIVE ASSISTANT – AUSTIN, TX

Highly organized and tech-savvy Administrative Assistant needed to join a private Family Office in Austin, Texas. Reporting directly to the Chief of Staff, this is an in-person role for someone who enjoys keeping things organized, managing multiple priorities, and providing reliable day-to-day support in a busy environment.

The successful candidate will assist with a variety of administrative needs, helping the Chief of Staff and broader team stay organized, prepared, and on track. Priorities may shift throughout the day, so this person should be comfortable managing several requests at once, meeting deadlines, and finding solutions without needing constant direction.

The ideal candidate is sharp, dependable, and exceptionally comfortable with technology. They have strong Microsoft Office skills, excellent time management, and the ability to quickly learn new systems and digital tools. Just as important, they bring a positive, collaborative attitude and take genuine pride in being the person others can rely on to get things done

Responsibilities

Administrative Support

• Provide day-to-day administrative support to the Chief of Staff and Family Office team
• Assist with scheduling, meeting coordination, correspondence, and general administrative needs
• Prepare documents, spreadsheets, presentations, and other materials as requested
• Organize digital files, records, and information so materials are accurate and easily accessible
• Assist with data entry, document management, and other ongoing administrative projects
• Track deadlines, open items, and follow-up needs to help ensure priorities continue moving forward
• Handle confidential information with professionalism and discretion

Organization and Coordination

• Manage multiple requests and priorities simultaneously while maintaining strong attention to detail
• Help coordinate meetings, projects, and day-to-day Family Office activities
• Maintain calendars, lists, trackers, and other organizational tools as needed
• Follow up on outstanding items and communicate updates to the appropriate team members
• Assist with research, special projects, and other requests as they arise
• Anticipate administrative needs and help resolve issues before they become urgent

Technology and Systems

• Utilize Microsoft Office and other digital platforms to support daily administrative needs
• Create and maintain professional documents, spreadsheets, presentations, and organizational tools
• Help maintain efficient digital filing and information-management systems
• Quickly learn and adapt to new applications, systems, and technology used by the Family Office
• Troubleshoot basic technology or workflow issues and help identify practical solutions
• Look for opportunities to improve administrative processes and organization through better use of technology

Team Support

• Work closely with the Chief of Staff and other members of the Family Office to support changing priorities
• Communicate clearly and professionally with internal team members and outside contacts
• Provide additional administrative support across the office when needed
• Approach requests with flexibility, good judgment, and a willingness to help
• Maintain the highest standards of professionalism, discretion, and confidentiality

Qualifications

• Previous administrative, executive support, office coordination, or similar professional experience
• Excellent technology and digital proficiency
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional organizational and time-management skills
• Strong ability to multitask and problem-solve while maintaining accuracy
• Demonstrated ability to manage deadlines and follow through on multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to producing high-quality work
• Resourceful, dependable, and comfortable working independently
• Quick learner who is comfortable adopting new systems and technology
• Collaborative and willing to assist wherever support is needed
• Professional and discreet when handling confidential information
• Authorization to work in the United States

Location: Austin, Texas. This is a full-time, in-person position based at the Family Office in West Lake

Schedule: Monday through Friday, full-time. This position is primarily structured around regular Family Office business hours, with flexibility as needed to support changing priorities

Compensation and Benefits: $90,000–$100,000 (DOE). A comprehensive benefits package will be discussed with qualified candidates

Employment is contingent upon a clear background check and verification of professional employer references

For more information about what we require and to be considered please review: FAQ Candidates