Job Archives

EXPERIENCED PROPERTY MANAGER IN LOS ANGELES-EXPERT IN MULTI-PROPERTY OVERSIGHT AND TEAM BUILDING- LOS ANGELES LOCALS PLEASE Explore Exciting Opportunities in Los Angeles - We're seeking an accomplished Property Management Director to spearhead our clients' growing property management teams in the dynamic Los Angeles market. This influential position is crucial for optimizing efficiency and profitability across our diverse property portfolio. If you're a seasoned professional ready to significantly impact a rapidly expanding company, submit your application today. Local candidates in Los Angeles are strongly encouraged to apply; relocation assistance is not available Responsibilities:
  • Build and lead a high-performing property management team, including regional managers, onsite property managers, and accounting personnel
  • Provide direct oversight and mentorship to regional managers and the Director of Accounting/Property Controller
  • Report directly to the Managing Member of the Company
  • Develop and implement standardized processes and procedures for various aspects of property management, ensuring efficiency and best practices
  • Continuously monitor and refine existing processes to optimize operational efficiency and service quality
  • Ensure adherence to industry regulations, company policies, and best practices
  • Conduct a thorough needs assessment to identify training opportunities and design programs to enhance the skills and knowledge of the property management team
  • Deliver regular training sessions and workshops to improve understanding of processes, compliance guidelines, and core company values
  • Establish ambitious yet achievable performance goals and key performance indicators (KPIs) aligned with company objectives
  • Oversee the development and implementation of a comprehensive owner reporting system, providing transparent and insightful information on property performance and financial metrics to both owners and third-party clients
  • Foster strong relationships with owners and build trust through transparent communication and regular reporting
  • Standardize and oversee the regional manager's budgeting process, ensuring accurate and efficient financial planning
  • Analyze financial reports to identify opportunities for improved profitability and reduced expenses
  • Develop and implement strategies to optimize rent collection and minimize delinquencies
  • Negotiate and manage contracts with vendors and service providers, ensuring competitive pricing and timely service delivery
  • Establish and maintain strong relationships with vendors to ensure ongoing satisfaction and reliable service
  • Empower the property management team to prioritize resident satisfaction and retention
  • Foster a culture of empathy and understanding by actively listening to resident concerns and addressing them promptly
  • Utilize resident feedback to drive continuous improvement in service delivery and overall resident experience
  • Conduct regular market research to identify industry trends and analyze competitor practices
  • Develop and implement strategies to position the company competitively and gain a competitive advantage in the market
  • Implement risk management strategies to mitigate potential liabilities and ensure adherence to safety regulations
  • Collaborate with legal and compliance teams to address legal and regulatory issues proactively
Qualifications:
  • Bachelor's degree in Business Administration, Real Estate, or a related field (Master's degree preferred)
  • 15+ years of experience in property or asset management, with at least 5 years in a leadership role
  • Demonstrated track record of successfully implementing and optimizing operational processes
  • Excellent leadership, communication, and interpersonal skills
  • Strong knowledge of property management software and fair housing laws
  • Proficient in financial analysis and budgeting
  • Proven ability to build trust and rapport with owners, residents, and vendors
Location: Properties are located around West Los Angeles, Sherman Oaks, Northridge, and Hollywood - Local candidates are encouraged to apply; relocation is not offered. Please have local vendor contacts. Job Type: Full-time Compensation and Benefits: Competitive benefits package and a salary commensurate with experience Employment is contingent upon passing a background check and verifiable references. For more information, please review our candidate portal: FAQ Candidates  

Job Features

Job CategoryClosed Job
SalaryOpen
BenefitsYes

Explore Exciting Opportunities in Los Angeles - We're seeking an accomplished Property Management Director to spearhead our clients' growing property management teams in the dynamic Los Angeles market...

Chief of Staff, Executive Assistant
Indiana, Indianapolis
Posted 5 months ago
CHIEF OF STAFF/EXECUTIVE ASSISTANT OPPORTUNITY IN BROADCAST MEDIA-INDIANAPOLIS, IN Explore an exciting career opportunity with a cutting-edge broadcast media company in Indianapolis, Indiana. We're seeking a dynamic and innovative Chief of Staff / Executive Assistant to support the CEO. This role is crucial, requiring an individual with exceptional organizational skills, high mental acuity, adaptability to change gears quickly, and the ability to handle unexpected situations with professionalism and grace. If you're a highly organized and proactive professional with a strong sense of ownership, and you're passionate about providing exceptional support, we invite you to apply for this rewarding Chief of Staff / Executive Personal Assistant position Responsibilities:
  • Efficiently manage the CEO's complex and ever-changing calendar, including scheduling appointments, meetings, and travel arrangements
  • Prepare and edit professional correspondence, presentations, reports, and documents with a focus on maintaining the CEO's voice and professionalism
  • Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate actions
  • Conduct extensive research and gather information on projects, travel, and ad-hoc needs, providing the CEO with valuable insights
  • Handle confidential and sensitive information with the utmost discretion, maintaining strict confidentiality at all times
  • Anticipate the CEO's needs and proactively provide support, including preparing materials for appearances and meetings
  • Accompany the CEO on business trips, providing logistical support and ensuring smooth travel arrangements
  • Assist with personal matters, such as managing household staff, coordinating family events, and handling personal appointments
  • Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication channels
  • Handle ad-hoc projects and assignments, demonstrating flexibility and adaptability to changing priorities
Requirements:
  • Minimum of 5 years in an Executive Personal Assistant or similar role, preferably within the entertainment or media industry
  • Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously
  • High mental acuity with the ability to think critically and make informed decisions independently
  • Strong attention to detail and a proactive approach to problem-solving
  • Excellent written and verbal communication skills, with the ability to interact professionally at all levels
  • Ability to adapt to changing schedules, priorities, and travel requirements
  • Ability to maintain composure and professionalism in high-pressure situations
  • Proficient in using productivity tools such as Microsoft Office Suite and calendar management software
  • Willingness to travel as required, both domestically and internationally
  • Demonstrated ability to provide personal support with discretion and maintain confidentiality
Location: Indianapolis, Indiana Schedule: Monday-Friday, 8 am - 5 pm Salary: $100,000 (DOE) with Benefits and Eligible for up to 10% Bonus Employment is contingent upon passing a background check and verifiable references. For more information, please review our candidate portal: FAQ Candidates    

Job Features

Job CategoryClosed Job
Salary100k -Eligible for up to 10% Bonus
BenefitsBenefits

Explore an exciting career opportunity with a cutting-edge broadcast media company in Indianapolis, Indiana. We're seeking a dynamic and innovative Chief of Staff / Executive Assistant to support the ...

HR MANAGER IN WEST HOLLYWOOD, CA - LOCAL CANDIDATES INVITED TO APPLY – NO RELOCATION OFFERED

Our fabulous client seeks an experienced and strategic-minded HR Manager to join their team and contribute to their ongoing success. If you are passionate about fostering a positive work environment, attracting top talent, and ensuring compliance with employment laws, please send us your resume.

The HR Manager oversees and manages all aspects of the human resources function within the organization. The HR Manager plays a crucial role in developing and implementing HR strategies, policies, and programs that support achieving the organization's goals and objectives. This position ensures compliance with employment laws and regulations, fosters a positive work environment, and attracts and retains top talent. The HR Manager acts as a strategic partner to senior management and provides guidance and support to managers and employees on HR-related matters.

Key Responsibilities

  • Develop and implement policies and procedures in alignment with industry best practices
  • Coordinate the performance management process, including goal setting, performance evaluations, and employee development plans
  • Ensure compliance with all relevant employment laws, regulations, and company policies
  • Collaborate with department managers to identify workforce needs and develop effective strategies for talent acquisition and retention
  • Maintain accurate and up-to-date employee records
  • Coordinate and conduct employee training and development programs to enhance skills and knowledge within the organization
  • Support employee satisfaction and retention initiatives
  • Handle employee grievances and facilitate conflict resolution in a fair and unbiased manner
  • Oversee HR-related communication, including employee handbooks, policies, and procedures
  • Stay updated on HR trends and best practices, providing recommendations for continuous improvement of HR processes and procedures
  • Manage day-to-day operational HR tasks, including processing payroll, managing hours (sick/overtime/vacation), and onboarding/offboarding staff members

Required Knowledge, Skills, and Abilities:

  • Excellent interpersonal and communication skills, with the ability to effectively interact with employees at all levels of the organization
  • Well-organized and responsible with an aptitude for problem-solving
  • Strong knowledge of employment laws, regulations, and HR best practices
  • Ability to handle sensitive and confidential information with discretion and integrity
  • Strong analytical and problem-solving skills
  • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
  • Excellent verbal and written communication skills

Location: West Hollywood, CA. No relocation is offered. Must have knowledge of CA Labor/Employment Laws with regards to Human Resources

Job Type: Full-Time: Monday-Friday 8:30 AM-6:00 PM

Salary: $100-$120K Yearly

For more information, please visit our Candidate portal: FAQ Candidates Employment is contingent upon verifiable references and passing a background check

Job Features

Job CategoryClosed Job
Salary$100-$120K Yearly

Our fabulous client seeks an experienced and strategic-minded HR Manager to join their team and contribute to their ongoing success. If you are passionate about fostering a positive work environment, ...

CREATIVE ADMINISTRATIVE PERSONAL ASSISTANT IN WEST PALM BEACH, FLORIDA-TRANSFORMATIVE OPPORTUNITY! Are you an experienced and dynamic professional looking for a role where you can truly make an impact? We are seeking a Creative Administrative Personal Assistant to join our team based in beautiful West Palm Beach, Florida. As a key player in this fully staffed home/office, you'll be at the heart of all activities, providing essential support to the team and clients. This is more than just an administrative position; it's an opportunity for true leaders who thrive in an ownership mentality. You’ll need a proactive approach, be able to excel in high-level execution and communication, and foster efficiency both individually and as a team. If you can navigate personal and business requests, while embracing change with a playful approach this is the position for you Responsibilities:
  • Dive into content head-first, navigating a unique team and unstructured environment
  • Manage personal and business requests, from complex travel itineraries to hands-on tasks
  • Contribute to dynamic meetings, synthesizing discussions into actionable outcomes
  • Demonstrate a deep understanding of how content impacts behavior and emotions
  • Conduct research and fact verification with ease and excellence
  • Be a self-starter, adding intelligent value to projects and outcomes
  • Own and execute tasks with a solution-oriented mindset
Qualifications:
  • 4-year Bachelor's degree in humanities (English, journalism, marketing, business, or communications)
  • 6+ years of post-college work experience in a similar field
  • Proficiency in writing/editing and experience in researching/fact verification
  • Strong organizational skills, high emotional intelligence, and impeccable attention to detail
  • Experience with Travel Logistics, Calendar Management, and project management
  • Familiarity with Apple OSX and software, especially Keynote
  • Previous experience with InDesign, Adobe, etc., is a BIG plus
  • Must reside in West Palm Beach area, nearby, or willing to relocate
Location: West Palm Beach, FL Job Type: This full-time position reports directly to the Chief of Staff and Principals Salary: $100,000-$110,000 annually, as well as Employee Stock Ownership Plan (ESOP) Benefits: Comprehensive Benefits Package Employment is contingent upon passing a background check and verifying references. Visit our Candidate page for more information and to apply: FAQ

Job Features

Job CategoryClosed Job
Salary$100,000-$110,000 annually
BenefitsComprehensive Benefits Package

Are you an experienced and dynamic professional looking for a role where you can truly make an impact? We are seeking a Creative Administrative Personal Assistant to join our team based in beautiful W...

PERSONAL TRAINER AND TRAVELING FITNESS COORDINATOR FOR BUSY LOS ANGELES FAMILY-LOCAL LOS ANGELES CANDIDATES ONLY We are actively seeking a dynamic and experienced Personal Trainer to join our busy clients in a full-time capacity. The ideal candidate should possess the flexibility to conduct in-person and remote training sessions, demonstrating a keen ability to coordinate and manage fitness activities during travel, which may include an extended stay in Miami. If you are enthusiastic about fitness, adaptable to frequent travel, and prepared to embrace a versatile role, we encourage you to apply for this exciting opportunity. We are particularly interested in candidates located in the Los Angeles area Key Responsibilities:
  • Conduct regular training sessions typically lasting 1 to 1.5 hours. Coordinate with the Principal for remote training sessions, providing workout instructions and support as needed
  • Travel with the family for approximately two weekends a month and occasional weekday trips, managing fitness routines during travel
  • Be based in Miami from late December to early March for an extended stay, coordinating and conducting training sessions for the family during this period
  • Maintain a flexible schedule to accommodate the family's fitness needs, adjusting workout plans as necessary
  • Provide exceptional and personalized fitness training to meet the unique requirements of each family member
  • Keep up-to-date records of fitness progress and adjust training plans accordingly
  • Communicate effectively with Principals to ensure seamless coordination of training sessions
Qualifications:
  • Certified Personal Trainer with a recognized accreditation
  • Proven experience in creating and implementing effective fitness programs
  • Ability to adapt training styles for both in-person and remote sessions
  • Strong communication skills and the ability to work collaboratively with clients
  • Flexibility and availability to travel extensively, including weekends and occasional weekdays
  • Previous experience in managing fitness routines during travel is an asset
  • Willingness to relocate to Miami during the specified period, with all expenses covered by the employer
Compensation: $150,000 to $200,000 annually, plus additional benefits. The role also includes coverage for travel expenses, hotel accommodations during the extended stay in Miami, and any other related expenses Location:  Los Angeles, CA – No relocation; looking for local candidates Job Type: Full-time role with extensive travel For more information and to apply, please visit our candidate portal: FAQ Employment is contingent upon successfully passing a full background check and reference check

Job Features

Job CategoryClosed Job
Salary$150,000-$200,000 annually
BenefitsBenefits

We are actively seeking a dynamic and experienced Personal Trainer to join our busy clients in a full-time capacity. The ideal candidate should possess the flexibility to conduct in-person and remote ...

Housekeeper
California, Carpinteria
Posted 5 months ago
HOUSEKEEPER IN CARPINTERIA, CA – LOCAL CANDIDATES ONLY We are in search of a Housekeeper in Carpinteria, CA, for our fantastic client.  They are seeking a skilled and dedicated Housekeeper to join their household. You would be caring for a 3500 sq. ft. home, which includes 4 bedrooms and 4 bathrooms and is home to 2 children under 12, 2 dogs, and principals who work from home. They value cleanliness, organization, and efficiency in maintaining their home. Only candidates with a focus on housekeeping and laundry should apply. We are specifically looking for Housekeepers, not House Managers or individuals seeking other responsibilities.  Looking for candidates local to the area. No relocation is offered. Responsibilities:
  • Cleaning and maintaining the household
  • Laundry services
  • Organizing living spaces
  • No driving or errands
  • No childcare duties
  • No ordering (dry cleaning services are in place)
Requirements:
  • Previous experience as a Housekeeper
  • Skilled in housekeeping tasks
  • Long-term work history as a Housekeeper
  • Ability to work independently
  • Attention to detail and efficiency
Work Details:
  • Maximum 20 hours per week
  • 2 full days and 1 half day per week
  • Workdays can be flexible but ideally spread out between Monday, Wednesday, and Friday, or a half-day on Saturday
Compensation: Hourly rate of $40-50, with potential for more for exceptional candidates Location: Carpinteria, CA Job Type: Part-Time Must pass background and reference check For more information about what we require and to be considered, please review: FAQ Candidates    

Job Features

Job CategoryClosed Job
Salary$40.00-$50.00 Per Hour
BenefitsNo Benefits

We are in search of a Housekeeper in Carpinteria, CA, for our fantastic client.  They are seeking a skilled and dedicated Housekeeper to join their household. You would be caring for a 3500 sq. ft. h...

EXPERIENCED PART-TIME ESTATE MANAGER IN SONOMA, CA - LOCAL CANDIDATES ONLY Are you an experienced Estate Manager with an eye for detail and a passion for excellence? We’re on the hunt for an exceptional Estate Manager to take the lead in overseeing day-to-day household operations for our esteemed Sonoma Principal. If you're ready to join a family that values attention to detail and is currently experiencing exciting growth, this is the opportunity for you! If you're ready to contribute to growth and elevate your career in a breathtaking setting, apply now: Local Bay area candidates are encouraged to apply. This is a part-time position Key Responsibilities:
  • Seamlessly run multiple properties, ensuring minimal impact on our valued Principal(s) and serving as the point person for daily estate functions
  • Act as the day-to-day supportive manager for our dedicated household staff (6-10), fostering their growth through scheduling, recruitment, onboarding, benefits, compensation, and performance reviews
  • Coordinate closely with the Principal(s)’ family office to ensure the delivery of comprehensive services
  • Regularly walk through properties to ensure households are operating smoothly
  • Possess a working knowledge of physical house systems, including smart home technologies, HVAC, electrical, plumbing, and internet
  • Collaborate with Principal(s) and staff to develop, train, and maintain household best practices
  • Oversee property security, including monitoring services, cameras, and advanced security systems
  • Build familiarity with home security operations/personal protection, responding to security-related issues 24/7
  • Provide management, direction, supervision, and coordination of construction activities
  • Oversee and develop budgets for operations, projects, and capital expenditures under the guidance of the Chief of Staff
  • Track petty cash and household expenditures, reconciling credit cards for all staff monthly in Ramp
  • Promote and ensure privacy and confidentiality in all matters
  • Plan, oversee and execute events as needed
  • Coordinate days off with the Chief of Staff to ensure continuous support to the family
Qualifications:
  • Minimum 10+ years managing operations and teams for optimal performance
  • Preferably, 10+ years of experience working in a private home, showcasing expertise in managing staff, service, and multi-faceted estates
  • Ability to work autonomously and make executive-level decisions
  • Proven ability to act discreetly and in the best interests of the Principal(s)
  • Proven ability as a creative problem solver to identify opportunities for process improvement and create efficient systems and protocols
  • Effective communicator committed to candor and no gossip
  • Highly organized with the ability to manage multiple tasks, strategically prioritize them, and analyze risks and opportunities. Preference for candidates who leverage technology solutions
  • Proficient in modern technology environments, including knowledge of or willingness to learn: GoogleSuite, Google Calendar, DropBox, Asana, LastPass, Expensify, Alarm.com
  • Ability to work remotely as needed
  • Able to work legally in the U.S., possess a valid unrestricted driver’s license, and maintain a clean driving record
Job Type: Part-time; 25-30 hrs per week Location: Sonoma, CA Wage: $100,000-$175,000 annually For more information and to apply, please visit our candidate portal: FAQ Employment is contingent upon successfully passing a full background check and reference check

Job Features

Job CategoryClosed Job
Salary$100,000-$175,000 annually

Are you an experienced Estate Manager with an eye for detail and a passion for excellence? We’re on the hunt for an exceptional Estate Manager to take the lead in overseeing day-to-day household ope...

Butler, Executive Housekeeper, Housekeeper
Brentwood, California, Los Angeles
Posted 5 months ago
LIVE-IN BUTLER/EXECUTIVE HOUSEKEEPER IN BRENTWOOD, CA – LOCAL CANDIDATES ONLY We are seeking a highly skilled and discreet Live-in Butler/Executive Housekeeper to provide exceptional service in a 13,000sf home for a retired CEO. Beautiful residence with full usage of the property provided. The ideal candidate will be a warm personality, able to have an occasional meal with the principal, watch movies or engage in casual conversation to keep him company, adept at anticipating the needs of the principal and maintaining a high-end living environment. If you are a proactive and detail-oriented professional with a passion for providing exceptional service, and enjoy working with an older person, single (widow), please apply and tell us about yourself! Responsibilities:
  • Manage light housekeeping responsibilities, cleaning, organization, and maintaining an impeccably tidy residence
  • Take charge of the laundry operations with meticulous attention to detail, ensuring garments and linens receive the highest standard of care and maintenance. Management of the wardrobe
  • Efficiently run errands for groceries and supplies, providing transportation for the principal on weekends as required
  • Foster a collaborative environment by working alongside other staff as needed to meet the dynamic demands of the household
  • Warming up meals from the Chef/outside meal service
  • Handle dinners at the home with providing drinks, warming up meals, plating and serving, clearing and cleaning up. Attending to guests’ needs
  • Cultivate a healthy living space by caring for indoor plants
  • Manage all incoming mail and packages with precision and timeliness
  • Demonstrate flexibility by being available for travel to the summer home on Cape Cod, for two months, seamlessly adapting to identical responsibilities and expectations in that setting
Qualifications:
  • Live-in experience preferred. Ability to live on site permanently
  • Proven experience in a similar role, preferably in a high-end residential setting
  • Excellent organizational skills and the ability to multitask
  • Strong communication and interpersonal skills
  • Patient, nurturing, kind
  • Experience with older clients a plus
  • Experience with formal service/informal service, serving and making drinks
  • Good with guest support
  • Turn down, evening service needs
  • Discreet and respectful, maintaining confidentiality at all times
  • Ability to provide high-end service and anticipate the needs of the principal
  • Flexibility with working hours and living on-site during off-days
  • Valid driver's license and willingness to drive when required
  • Capability to handle occasional ornate meal preparation and serving
  • Comfortable with occasional travel to the summer home on Cape Cod
Location: Brentwood, (90077) CA; summer travel required for two months to Cape Cod, MA Schedule: Wednesday - Sunday, 2-3 PM until 10:00 PM (flexible hours), with Mondays and Tuesdays off Compensation: $35-$40 per hour/ $1800/week Benefits: No traditional benefits, client will pay the candidate’s benefits (may need to research your own plan; Live-in accommodation and full usage of the property Must pass full background and reference check For more information about what we require and to be considered, please review: FAQ Candidates  

Job Features

Job CategoryClosed Job
Salary$35-40/hour
Benefitsstipend offered

We are seeking a highly skilled and discreet Live-in Butler/Executive Housekeeper to provide exceptional service in a 13,000sf home for a retired CEO. Beautiful residence with full usage of the proper...

Chief of Staff, Executive Assistant
Chicago, Illinois
Posted 6 months ago
Our Chicago client, a confidential Family Office, is currently seeking a highly organized, efficient, and professional Executive Assistant/Chief of Staff to join their Chicago/Gold Coast based Private Family Office to support the Principal. The office is dedicated to managing the personal and business dealings of a prominent and dynamic individual. For this role, we are looking for an individual who can seamlessly blend their exceptional administrative and financial skills with their warm and personable personality to support our fast-paced and ever-evolving organization. There are multiple properties to oversee (Chicago, Nantucket) and a fleet of vehicles. Some travel required, quarterly.
Roles and Responsibilities
  • Provide high-level administrative support to the Principal
  • Manage and maintain complex calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
  • Serve as the primary point of contact for internal and external vendors and liaise with the family office and the Principal, demonstrating exceptional communication skills and maintaining confidentiality at all times
  • Prepare and review documents and presentations, ensuring accuracy, professionalism, and attention to detail
  • Coordinate and manage confidential and sensitive matters, independently and with discretion
  • Review and prioritize incoming correspondence, highlighting key items and providing timely and accurate responses
  • Take ownership of various projects, developing timelines, and coordinating with various team members to ensure deadlines are met.
  • Oversight of Quick books, payroll and A/P
  • Research, taking bids, reviewing contracts and providing the information to the Principal
  • Coordinate repairs on the properties, oversee renovations, be the main point of contact for construction and other projects
  • Provide general office support, including managing office supplies, mail and courier services, and processing expenses
Qualifications:
  • Minimum of 7-10 years of experience providing high-level executive support as a Chief of Staff and/or Executive Assistant in a Family Office or Private client setting
  • Excellent communication skills, both written and verbal, with demonstrated proficiency in English.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Proven ability to handle confidential and sensitive information with the utmost discretion and professionalism.
  • A proactive and solution-oriented mindset, with the ability to anticipate needs and take initiative.
  • Ability to work independently with minimal direction and as part of a team.
  • Strong work ethic, attention to detail, and a commitment to producing high-quality work.
  • Prior experience working in a Private Family Office or similar setting is an asset.
What We Offer:
  • Salary $90-140k per annum
  • Health benefits and PTO
This is an excellent opportunity for someone with a passion for providing exceptional executive support and a desire to work in a private family office environment. If you meet the qualifications and are interested in joining this team, we would love to hear from you. Please submit your resume for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted. For more information and to apply, please visit our candidate portal: FAQ Candidates Employment is contingent upon successfully passing a full background check and reference check.

Job Features

Job CategoryClosed Job
Salary$90-140k DOE
BenefitsHealth and PTO

Our Chicago client, a confidential Family Office, is currently seeking a highly organized, efficient, and professional Executive Assistant/Chief of Staff to join their Chicago/Gold Coast based Private...

Executive Assistant
California, Newport Beach
Posted 6 months ago

EXECUTIVE ASSISTANT TO SUPPORT UHNWI IN NEWPORT BEACH, CA

We are currently seeking an accomplished and detail-oriented Executive Assistant to deliver comprehensive support for our philanthropic, arts-centric, and very busy UHNW Newport Beach client!

The ideal Executive Assistant will demonstrate excellence in calendar management, adeptness in booking appointments, and strong organizational skills. This role includes playing a crucial part in supporting foundation-related tasks. We are specifically looking for an Executive Assistant with cultural acumen, proficiency in writing correspondence, excellent communication, and the ability to maintain a consistently high level of focus and organization. This position would require the ability to travel to New York City with the principal; the preference is for local candidates; however, consideration will be given to out-of-area candidates willing to relocate at their own expense.

Executive Assistants who enjoy the arts and cultural environments have a higher level of education, and have some travel experience are encouraged to share their resumes.

Responsibilities:

  • Efficiently manage calendars, book appointments, and organize trips for the principal
  • Provide support with foundation-related tasks and initiatives
  • Demonstrate cultural adeptness in all interactions and tasks
  • Write and draft professional and effective correspondence
  • Manage communications with a high degree of confidentiality
  • Maintain a focused and organized approach to all tasks and responsibilities.
  • Coordinate and charter private travel, including planes, ensuring seamless arrangements
  • Organize and manage the logistics of 400-holiday gifts, including personalized cards, wrapping, and thank-you notes, demonstrating the ability to navigate complexities with efficiency and precision

Requirements:

  • Proven experience as an Executive Assistant, showcasing expertise in calendar management and travel coordination
  • Ability to travel 75% of the time, with a 25% presence in NYC and 75% in Newport Beach
  • Highly desirable experience in foundation-related tasks, demonstrating a comprehensive understanding of associated responsibilities
  • Cultural adaptability and strong communication skills, fostering effective interactions in diverse environments
  • Proficiency in drafting professional correspondence, ensuring clear and concise communication
  • Exceptional organizational and multitasking abilities, managing various responsibilities with efficiency
  • High level of focus and attention to detail, maintaining precision in all tasks
  • Education: A relevant higher educational background, such as a degree in Business Administration or a related field, is preferred

Location: Newport Beach, CA (locals please, unless you are open to relocating yourself)

Salary: $150K Yearly

For more information and to apply, please visit our candidate portal: FAQ Candidates

Employment is contingent upon successfully passing a full background check and reference check.

Job Features

Job CategoryClosed Job
Salary$150k Yearly

We are currently seeking an accomplished and detail-oriented Executive Assistant to deliver comprehensive support for our philanthropic, arts-centric, and very busy UHNW Newport Beach client! The i...

Butler
California, Newport Beach
Posted 6 months ago
PERSONAL BUTLER IN NEWPORT BEACH, CA - LOCAL CANDIDATES ONLY Are you someone who brings a polished touch and a keen eye for detail to everything you do? We have been engaged in a search for an extraordinary and skilled individual to work as a Personal Butler, bringing warmth and expertise to our single client's home in Newport Beach, CA. This role is more than a job – it's a unique opportunity for the right candidate to become a valued part of a close-knit team and contribute to the welcoming atmosphere of an esteemed and prestigious environment. Our client is seeking local candidates, no relocation is being offered. You need experience as a Butler to be considered for this role. Please apply only if you have a minimum of 3-5 years of butler or equivalent experience. Responsibilities:
  • Running various errands as needed
  • Providing chauffeur services for the employer
  • Preparing simple and healthy meals as needed
  • Assisting the employer and guests with various requests
  • Providing impeccable service with a keen attention to detail
  • Overseeing the day-to-day functioning of the household
  • Ensuring the residence is kept in impeccable condition
  • Serving meals and beverages during events or gatherings
  • Assisting with event coordination and execution
  • Working with the team on any needs, being flexible and ready to support
Requirements:
  • Proven experience as a personal butler or in a similar role
  • Familiarity with high-end household operations
  • Valid driver's license with a clean driving record
  • Basic cooking skills and the ability to prepare light meals
  • Impeccable grooming and presentation
  • Strong interpersonal and communication skills
  • Availability for one weekday and one weekend/night’s schedule
Location: Applicants must be currently residing in Newport Beach, CA; No relocation assistance is provided Position Type: Full-Time Salary: $45 per hour For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background and DMV check, and reference check          

Job Features

Job CategoryClosed Job
Salary$45 per hour

Are you someone who brings a polished touch and a keen eye for detail to everything you do? We're on the lookout for an extraordinary and skilled individual to work as a Personal Butler, bringing warm...

Executive Housekeeper
California, Newport Beach
Posted 6 months ago
EXECUTIVE HOUSEKEEPER IN NEWPORT BEACH, CA - LOCAL CANDIDATES ONLY We are actively seeking an accomplished and highly trained Executive Housekeeper to enhance our fabulous Newport Beach client's home. The ideal candidate will bring specialized expertise in meticulously managing wardrobes, clothing, and the intricate details of high-end residences. This role demands a thorough understanding of precise housekeeping and the ability to manage and lead others effectively. If you are an experienced and highly skilled Executive Housekeeper with a genuine passion for maintaining the highest standards of luxury living, we encourage you to apply for this rewarding and dynamic opportunity. You must have a minimum of 5-7 years of experience to be considered for this role. Our clients are only considering local candidates as no relocation is being offered. Responsibilities:
  • Oversee the care and organization of wardrobes, ensuring clothing is maintained to the highest standards, including laundering, ironing, and storage
  • Demonstrate a deep understanding of the workings of a luxury residence, including knowledge of fine furnishings, delicate surfaces, and specialized cleaning techniques
  • Take on a leadership role by effectively managing and directing a housekeeping team. Provide guidance, training, and support to ensure cohesive and efficient operations
  • Uphold impeccable standards of cleanliness and organization throughout the residence. Perform or oversee detailed cleaning tasks to ensure the highest level of quality
  • Work seamlessly with other household staff members, such as chefs, drivers, and personal assistants, to maintain a harmonious and well-functioning household
Requirements:
  • Proven experience as an Executive Housekeeper in high-end residential settings
  • Specialized knowledge of wardrobe management, clothing care, and luxury residence operations
  • Strong leadership and management skills, with the ability to supervise and motivate a team
  • Excellent organizational skills and attention to detail
  • Ability to work independently and collaboratively within a team
  • Exceptional communication skills to liaise with both household staff and employers
  • Prior experience managing multiple homes or properties is advantageous
Location: Newport Beach, CA Hourly Rate: $45-$50 per hour For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background, and reference check    

Job Features

Job CategoryClosed Job
Salary$45-$50 Per Hour

We are actively seeking an accomplished and highly trained Executive Housekeeper to enhance our fabulous Newport Beach, client's home. The ideal candidate will bring specialized expertise in meticulou...

Executive Assistant, Personal Assistant
Florida, Tampa
Posted 6 months ago
Are you an organized and detail-oriented Executive Personal Assistant? Do you thrive in a fast-paced and dynamic environment? Our Tampa Florida clients are seeking an Executive Personal Assistant to join their team! As the CEO's EPA you will provide high-level administrative support to the CEO and his wife, ensuring their daily lives and operations run smoothly and efficiently. This role is an excellent opportunity for someone who excels at multitasking and is dedicated to providing exceptional service. You will work from the office in the West Shore area by the water. Responsibilities
  • Manage and maintain executives' schedules, including arranging appointments, meetings, and travel arrangements
  • Coordinate and prioritize incoming requests and correspondences, ensuring efficient communication and timely responses
  • Prepare and edit correspondence, reports, and presentations
  • Conduct research and compile information for various projects and reports
  • Develop and implement systems and procedures to streamline administrative processes
  • Monitor and manage executives' email accounts, filtering and prioritizing messages
  • Assist in the preparation and coordination of meetings and events
  • Expense reporting and maintain accurate financial records (no bookkeeping required)
  • Provide the "Friday Wrap-Up" email detailing what was done during the week and what is outstanding
  • Offer strong and consistent communication without having to be prompted for responses
  • Anticipates needs, learns preferences quickly
  • High mental acuity; ability to figure things out on your own
  • Strong work ethic
  • Experience with non-profits a plus
  • Ability to travel (not often but can advance principals arrivals at other properties)
  • Possess etiquette with a refined manner
  • Work in the office with occasional overtime
Requirements
  • Proven experience as an executive or personal assistant
  • Some House Management experience may be required
  • Excellent time management and organizational skills
  • Strong attention to detail and a high level of accuracy
  • Exceptional communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team in a fast-paced environment
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Flexibility to work outside of regular business hours as needed
  • Knowledge of Tampa, Florida area and local resources a plus, but clients will consider relocation for someone with long standing Executive/Personal Assistant experience
Schedule: Monday-Friday approx 9am-6pm For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background and DMV check, and reference check

Job Features

Job CategoryClosed Job
Salary$85-130k
BenefitsYes

Our Tampa Florida clients are seeking an Executive Personal Assistant to join their team! As the CEO's EPA you will provide high-level administrative support to the CEO and his wife, ensuring their da...

PERSONAL ASSISTANT FOR UHNW FAMILY MUST BE BASED IN LONDON, UK Our clients seek a London-based Personal Assistant with a minimum of 7-10 years of experience. You will be responsible for the day-to-day needs of a couple/family, liaising with other staff and the family office. Tech savvy, handling multiple calendars, providing research and complex calendar management, and other ad-hoc duties. Strong attention to detail, the ability to communicate what you are working on, providing timely responses, and completing task lists. Responsibilities
  • Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
  • Household Organization – Ensure homes are organized and appropriately maintained, tracking inventory of assets moving in and out of home.
  • Manage Principal Calendar and ensure family calendars are aligned and scheduling is correct.
  • Manage all Principal appointments, ensure timely response to outstanding issues.
  • Manage Principal Projects, to include both personal and potential business opportunities.
  • Assist with Family Office travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items as needed. Coordinate plane catering as needed.  Manage all Principal Logistics
  • Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
  • Maintain schedules and calendars for the household both written and digital
  • Run various errands during the week and potentially on weekends
  • Oversee scheduling and follow through of personal services, deliveries, and installations outside of property maintenance and repair
  • Liaise with the Family Office and the other company personnel as needed
  • Mail – open daily and sort and respond as needed; make returns as needed
  • Purchasing as needed for the house and family
  • Gift Selection and purchases, coordination of gift delivery
  • Fashion Assistance, to include potential wardrobe choices and event choices and styling
  • Screen and return phone calls and follow up on purchases and returns
  • Maintain Family Appointment Schedules, to include doctor visits, dentist visits, and appropriate checkups throughout the year.
  • All other duties as assigned
QUALIFICATIONS
  • Seven (7) to ten (10) years related experience; no job hoppers, must have longer length positions
  • Demonstrate utmost confidentiality and discretion
  • Strong interpersonal skills
  • Excellent verbal and written communication skills
  • Must be very flexible, hands-on, and a multitasker
  • Must have excellent attention to detail and excellent organizational skills
  • Proactive, always looking ahead at what needs to be done
  • Excellent follow-up skills
  • Must have a solid ability to problem solve think creatively as new projects and challenges arise
  • Must have a strong sense of ownership and accountability
  • Resourceful and know when/where to seek help or advice
  • Must have experience with social media platforms and technology
Salary: $125k plus DOE Location: London (Notting Hill), England Benefits: Medical Monday-Friday with after-hours and/or weekends needed. Some travel may be needed; PA should have a valid passport. For more information, please visit our Candidate portal: FAQ Candidates Employment is contingent upon verifiable references and passing a background check

Job Features

Job CategoryClosed Job
Salary$125k +
BenefitsHealth, and TBD

Our clients are seeking a Miami based Personal Assistant with a minimum of 7-10 years of experience. Relocation is not offered. You will be responsible for the day to day needs of a couple/family, lia...

Housekeeper
California, Pacific Palisades
Posted 6 months ago

We are currently in search of a dedicated and detail-oriented Housekeeper to join an exceptional household nestled in the picturesque Pacific Palisades. The family, complete with two delightful children aged 6 and 15, is eagerly anticipating the addition of a furry friend to their home soon (applicants must not be allergic to animals). We are seeking a candidate who not only excels in housekeeping but also radiates a friendly disposition, effortlessly connecting with both children and pets. If you are a responsible and committed individual with a genuine passion for maintaining an impeccably organized home, we invite you to apply for this spectacular opportunity.

*Please submit if you are a local Southern California candidate*

Responsibilities:

  • Perform thorough housekeeping duties, ensuring all rooms are clean and organized
  • Light cooking and meal preparation
  • Laundry services, including washing, ironing, and folding clothes
  • Organize and maintain inventory of household supplies
  • Run errands as required
  • Drive as needed (children, for errands, etc.); a car will be provided while on duty

Qualifications:

  • Minimum of 5+ years of housekeeping in a high level / UHNW residence
  • Punctual and reliable
  • Ability to maintain a high standard of cleanliness
  • Strong organizational skills; effective inventory management
  • Capable of light cooking and meal preparation
  • Valid driver's license; ability to drive, and comfort with using a provided car while on duty
  • Spanish speakers a plus (fluent English required)
 

Location: Pacific Palisades, CA

Schedule: Monday-Friday, 40 hours per week, Live-out

Salary: $35-$40 per hour

Must pass full background and reference check

For more information about what we require and to be considered, please review: FAQ Candidates

Job Features

Job CategoryClosed Job
Salary$35-$40 per hour

We are currently in search of a dedicated and detail-oriented Housekeeper to join an exceptional household nestled in the picturesque Pacific Palisades. The family, complete with two delightful childr...