Job Archives

Our clients in the west Valley area are seeking an experienced Estate Manager WHO CAN TRAVEL INTERNATIONALLY, and will be responsible for ALL aspects of staff management, household maintenance, working with principals on repairs and upgrades for each house and property as well as personal and confidential tasks for the principals to assist in the smooth running of their home(s). Managing and Training Household Staff
  • Training, scheduling and daily supervision of all household staff. Review existing employees and make recommendations for improvements/changes, if needed; coordinating days off, payroll and HR-related matters
  • Provide "hands on" training for household staff to maintain a gracious and pleasant lifestyle for the principals and their family (proper etiquette, table service, etc.)
  • Assist principals in evaluating the housekeeping staff, the houseman and outside household vendors.
  • Review standards for household organization and oversee proper maintenance Follow, maintain and update Household Maintenance Standards and Schedules. Ensure that these Standards are uniformly followed by staff.
  • Walk through the property(s) daily to ensure all areas are clean & organized and to observe any inconsistencies or issues with maintenance plans.
  • Train staff on all special maintenance needs of the home
Scheduling and Managing Vendors
  • Liaise and arrange meetings for principals and interior designer if necessary to ensure furnishings, art, linens, accessories, etc. fresh and updated.
  • Ensure proper Linen Care, Cleaning and Laundry Service by the housekeeping staff and vendor
  • Work with Principals on confidential tasks (opening mail, personal requests)
  • Assist principals and event planner in organizing dinner parties and other events.
Managing Household Systems
  • Create a household systems manual with all household information and vendor contacts.
  • Oversee and become knowledgeable about all of the working systems in the house (HVAC, lighting, elevator, gates, generator, control4, kitchen equipment, BBQ, laundry, gym equipment, etc.).
  • Troubleshoot and repair problems as they arise and (if appropriate) schedule and supervise outside vendors.
  • Assist principals with lighting, home integration, security and AV systems. This responsibility includes monitoring and keeping existing systems in working order at all times, interfacing with an outside team of AV project management, installation & service crews as well as working with the homeowners on future upgrades.
  • Gardening: Stay up to date on landscaping duties so that you are familiar with the gardeners' responsibilities. Walk the property each day before their arrival day to report any problems before their scheduled visit
  • Pool: Same as relating and coordinating with gardeners. Check everyday to make sure pool is clear, has no bugs, algae, or leaves in it. Make sure heater is working as it should. Give Kevin (or whomever is in charge) a heads up if we need an extra cleaning for a party or event.
  • Exterminators: Make sure they show up. Report any bug findings, make sure there are specific problems: bees, termites, silverfish, and spiders are common ones. Be available to supervise and walk through with him bimonthly and coordinate the bi-monthly visits around family schedule. Communicate issue in the same manor as other vendors. If there are any problems that are not resolved effectively, we need to switch vendors.
  • Car Wash & Maintenance: Currently Aaron washes the cars on Tuesday mornings. Schedule weekly car washes and monthly waxes of all three cars. Maintain a permanent maintenance schedule for all automobiles.
  • Water: Make sure we have an appropriate delivery schedule and the right amounts being delivered. Have Sparkletts schedule and contact number available.
  • Household Security: Know how to use all household security systems. Be familiar with alarm, cameras, and gate systems. Know how they work and who vendors are in the case of problems. Introduce yourself and form relationship with these vendors. It is important to keep appropriate confidences in dealing with these systems.
  • Floral /Special Event Decor: work with Hollywood & Vines for special event and holiday installation
  • Arrange Travel Schedules: Help arrange staff travel schedules and communicate with staff. You will coordinate with our travel agent and keep staff apprised of necessary participation or resulting changes.
  • Computer Literate: Be computer literate for email, word, outlook, create mailing and contact lists, and create and print out household calendars and appointments.
  • Coordinating Errands: Work with Perla discuss weekly needs at a daily AM meeting.
  • Weekly Meetings: Conduct weekly meeting with staff to coordinate upcoming week events, employee issues, long-term events, family travel
  • Serving: Make sure we always have staff on hand to serve when we are entertaining and a housekeeper will be required to service meals. For a larger event, hire catering staff.
  • Lights and Lighting system: Be familiar with home lighting system. Coordinate with Houseman to maintain and change bulbs in indoor and exterior lighting. Check all light sources once a week to determine what is burnt out and need replacement. Make sure we are stocked on necessary bulbs. Have contact information for electrician / control4 system.
  • Garbage Collection: Ensure availability of ample trash cans and ensure garbage collector is taking out cans and returning after pickup.
  • Schedules and Calendars: Incorporate vendor, staff and security schedules into master online calendar.
  • Mail/Fed Ex: Handle all outgoing and incoming mail. Make sure we always have postage, Fed Ex and other shipping supplies.
  • Gift Shopping: Assist with personal gift shopping. Keep list of staff birthdays and gifts. Remind principals of upcoming events and check in before making final confirmed gift orders. Keep list of favorite shopping sources
  • Business Manager/Family Office: Review and approve vendor invoicing and send to family office that includes bills, tax related stuff, employee receipts.
Candidates must be local Southern California residents to be considered for this position, and able to travel both domestically and internationally for 2-week to 1-month (or more if needed) with clients. Salary: $190k per year plus benefits Schedule: Monday-Friday, work hours TBD, flexibility is key You must pass a full background and reference check to be eligible for employment

Job Features

Job CategoryClosed Job
Salary190,000 per year
Benefitsyes

Our clients in the west Valley area are seeking an experienced Estate Manager WHO CAN TRAVEL INTERNATIONALLY, and will be responsible for ALL aspects of staff management, household maintenance, workin...

Estate Manager
Austin, Texas
Posted 6 months ago
*Seeking Austin locals or the greater Dallas area who are willing to relocate. MUST reside in Texas currently to be considered.

We are seeking to hire an experienced Estate Manager with a flexible and friendly demeanor for a busy principal of the company in Austin, Texas. The ideal candidate will be a self-starter with a positive attitude who can execute and make appropriate, informed decisions regarding priorities in relation to available time. Must be willing to work at the principal’s residence as needed, and will also have the ability to work remotely on projects with a significant degree of independent discretion and autonomy. This dynamic role requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality. This is a full-time position.

Duties include, but are not limited to the following:

  • Oversee the operation and maintenance of the principal’s Austin residence, including sourcing of vendors and contractors; this includes assessing service providers on an ongoing basis to ensure they are acting in the best interest of the principal and company and obtaining bids for larger projects as appropriate
  • Proactively identify issues in the residence and attend to them on the principal’s and company’s behalf, such as repairs, maintenance, stocking adequate food, beverages, and supplies
  • Assist with management of vacation properties and ensure proper provisioning
  • Develop and maintain budgets for special projects, as well as annual repairs and maintenance needs
  • Assist with wine and fine art purchases and related inventory tracking and storage management
  • Help plan and manage events at the residence to include working actively at the events with a focus on guest experience, staffing, and time management
  • Receive VIP guests
  • Research as needed for various projects, events, trips, and purchases
  • Source and order specialty items
  • Mail pick-up and sorting, as well as occasional packing, shipping and tracking of various items
  • Maintain an archive of contracts for work performed at company properties and tracking schedule for various projects

Skills and Qualifications:

  • Proven work experience as an estate manager with 5 + years of relevant experience preferred
  • College degree preferred
  • Valid Texas Driver License
  • Strong time management skills with an ability to reliably meet deadlines
  • Ability to work collaboratively and respectfully with multiple constituencies to accomplish objectives
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Ability to act as gatekeeper and escalate relevant matters to principal or CFO of the company as needed
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • Excellent judgment
  • In-depth understanding of entire MS Office suite

Compensation and Benefits:

Compensation is commensurate with experience

Paid time off in addition to national holidays

Health insurance provided at 100%

Job Features

Job CategoryClosed Job
SalaryDOE
BenefitsHealth benefits and vacation offered

*Seeking Austin locals or the greater Dallas area who are willing to relocate. MUST reside in Texas currently to be considered. Located in the thriving technology hub of Austin, Texas, our private fam...

We are helping our amazing Miami based clients with a ROTA Nanny position to live in with the family, ONE MONTH ON/OFF, extensive travel is required for this position. The Nanny will manage one month long schedule (30 days on, 30 days off), with two young children. Care and supervision of their day to day needs, educational growth and development, nutrition needs, naps, bathing, bedtime and routine management. This live in ROTA position, will require ENERGY! The Nanny will have an understanding of extensive travel (both domestic and international), with two children, ability to handle the same routine wherever you are (specific nap and quiet times, meal times, and activities), communicate well with parents on children's development, and be able to switch gears without getting flustered. A calm, level personality, cool vibe and fun Nanny is what this family are seeking! No big personalities please. Parents want a resourceful, juggle multiple needs type of ROTA nanny; someone who doesn’t need to be micromanaged but can come up with creative ideas and activities for the children, knows when to step back and allow parents their private family time, and recognize that parents are very involved with the children and their daily routines. You will be responsible for managing the educational calendar on the road, Schedule play dates, organizing their closets and ensuring clothing/shoes/items fit for each season, ordering supplies and clothing and other practical items.Engaging children and able to re-create at home routines, while on the road, to maintain continuity is important. Nanny must not have any allergies, be able to lift at least 25 pounds throughout the day, able to go up and down stairs, drive a car, and be flexible with a hectic travel schedule. The Nanny will live on property for one month, then off property (in your own accommodations, stipend *may be* offered). The job works 6 months per year, with flexibility to assist with coverage if the other ROTA nanny is out (sick or in cases of emergency). Discretion and confidentiality are of the utmost importance to the family, you must be discreet and have worked in an UHNW environment with verifiable references in past positions.

Schedule: One month on, one month off. Hours TBD - expect to work 24 hours (time off for sleeping/rest, and when parents have the children there may be downtime)

Salary: $125k+, full benefits

Start date: TBD, someone with an ability to begin within the month preferred

Employment is contingent upon passing a rigorous background check and reference verfication For more information on what is required to apply, please visit FAQ Candidates

Job Features

Job CategoryClosed Job
Salary$125k
BenefitsHealth, stipend towards housing

We are helping our amazing Miami based clients with a ROTA Nanny position to live in with the family, ONE MONTH ON/OFF, extensive travel is required for this position. The Nanny will manage one month ...

Executive Housekeeper, Housekeeper
California, Los Angeles, West Hollywood
Posted 6 months ago
FULL-TIME LIVE-OUT EXECUTIVE HOUSEKEEPER FOR MODERN RESIDENCE IN MALIBU, CA The live-out Executive Housekeeper will work full time in Malibu when the family is in residence. When the family is in residence in their West Hollywood home, you will work alongside another housekeeper for straight forward day-to-day deep cleaning, laundry, organizing, possibly making smoothies and serving drinks, and other ad-hoc projects. When the family is in West Hollywood, the schedule is Tuesday and Thursday in West Hollywood and Monday, Wednesday, and Friday in Malibu. Must be great with managing household provisioning, heavy cleaning, laundry, heavy organizing. Seeking someone who is tidy, good with projects, and happy to help wherever needed and works well with other established staff – assimilates into the household which has a very nice culture and vibe. Good team player, easy going and flexible with time. This is a nice family with long term staff who want someone to stay on long term. The benefits package and salary are EXCELLENT! This family wants to hire ASAP! Location: Malibu, CA Contract Length: Permanent Start Date: Immediate Schedule: Monday through Friday from 8 AM to 4 PM (occasional weekends may be needed) Salary: $45+ per hour and annual bonus; full benefits, 401k, 2 weeks vacation Employment is contingent passing a full background and reference verification For full details on what is required to apply, please see our FAQ Candidates

Job Features

Job CategoryClosed Job
Salary$40+ PER HOUR
BenefitsFULL BENEFITS/401K

Busy residence with multiple staff members is seeking a Housekeeper to add to the team to support Monday-Friday in West Hollywood. The live-out housekeeper would be working alongside another housekeep...

Housekeeper
California, Los Angeles, Santa Monica
Posted 6 months ago

WEEKEND HOUSEKEEPER FOR SANTA MONICA, CA RESIDENCE – MUST WORK WELL INDEPENDENTLY

We are seeking a sole weekend Housekeeper to provide exceptional care for a single homeowner, their modern-style 2-story home, and three cats. This role requires someone with no pet allergies who can commit to the specified weekend schedule of Saturdays and Sundays, from 8:00 AM-3:00 PM. You will be the sole housekeeper during weekends responsible for cleaning, laundry, errands, cooking and care of the principal’s 3 cats.

You must be able to work independently, with an eye for detail, thorough cleaning skills, and careful with the Principal’s interior/exterior. Knowledge of proper cleaning solutions for all surfaces, floors and laundry required. The principal prefers a discreet and professional demeanor, with minimal conversation while working in the home.

Key Responsibilities:

  • Provide daily care for three cats, including feeding and administering medications
  • Regularly clean and refresh cat litter boxes located throughout the residence
  • Make beds and ensure the home is clean and tidy
  • Perform light cleaning duties to maintain the residence's cleanliness and organization
  • Deep cleaning and ad-hoc projects as instructed by principal
  • Handle light laundry tasks as needed
  • Occasional dinner service
  • Prepare breakfast and lunch meals, adhering to the principal's preferences for healthier dining options
  • Run errands and handle grocery shopping as required

Qualifications:

  • No pet allergies, especially with cats
  • Ability to follow detailed instructions and adhere to medication schedules for the cats
  • Flexibility and a can-do attitude are essential
  • Minimum of 5+ years of housekeeping in large residences
  • Attention to detail, very organized
  • Flexible, reliable, easy going personalities invited to apply
  • Experience driving around the Santa Monica area (car is required, mileage will be reimbursed)
  • Clean driving record, reliable vehicle

The principal may require dinner service, this will be discussed with the candidate. Please expect to cook breakfast and lunches on both Saturday and Sunday unless principal states otherwise.

Trial period beginning after September 8th.

Location: Santa Monica, CA

Contract Length: Part-time/permanent

Schedule: Saturdays and Sundays, from 8:00 AM-3:00 PM

Salary: DOE

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE

We are seeking a sole weekend Housekeeper to provide exceptional care for a single homeowner, their modern-style 2-story home, and three cats. This role requires someone with no pet allergies who can ...

PERSONAL ASSISTANT WITH A-LEVEL EXPERIENCE TO SUPPORT BUSY ENTREPRENEUR

You must have a minimum of 5-8 years of experience working for a high level CEO/High Profile to be considered for this position. If you can not travel up to 40% of the year, please do not apply.

Principal will relocate for the right candidate.

Our client is seeking a top-level Personal Assistant in Miami, FL who has supported the highest echelon of Executives to assist with day to day needs at the home, office and while traveling. Preference is for a Miami local however, those candidates who possess exceptional experience may be considered for relocation. You must be available to travel with a moment’s notice, for at least 30-40% of the year.

This is a new and evolving role where you will support both the Chief of Staff and the principal. This principal is a family-oriented individual who is very private, and requires discretion, gatekeeping and professionalism when representing them as a liaison to others. It is crucial that you have worked with private security/bodyguards and understand how client moves with this type of personnel.

This is not your typical 9-5 job; you need to have a 24/7 mindset and be prepared to work late nights with the CoS and Principal sometimes at their home(s), or on the road. ENGERGY, ability to work extended hours and have complete flexibility is essential. .

The ideal candidate will always go the extra mile to learn details that will help the CoS and Principal with the day to day needs. This could mean sitting in on meetings or washing the car. You will work collaboratively and closely with the team, and be able to embody a high level of service to ensure the principal and their family, and the Chief of Staff have everything they need.

Other details could include itineraries, packing/unpacking principal for trips, managing the residence’s needs with inventory, stocking all items the principal uses regularly without having to be asked, and other duties.

 Duties include but are not limited to:

  • Trip planning for principal and family; private jet service, catering, ground, and visas, etc.
  • Stocking of the residence and inventories to ensure the principal does not run out/low of regularly used items
  • Researching weather and help principal pack accordingly
  • Work as the right hand to the Chief of Staff daily
  • Liaise and communicate with all teams and all household vendors
  • Help with gifting, purchases, hard to get items, research, etc.
  • Provide open-ended support
  • Put systems in place of inventory for the home
  • Event planning and gift giving

Requirements:

  • Structured
  • Highly organized
  • Strong Project Management skills
  • Anticipate needs
  • Takes initiative
  • Extraordinarily proficient
  • Start-up motivated
  • Energetic
  • Team Player
  • No ego/No drama
  • Cool, calm, and collected
  • Creative
  • Aware of current trends and styles not just in fashion
  • Ability to travel 30-40% of the year
  • Live in Miami or willing to relocate there
This job offers a competitive salary, benefits and opportunities for more. Location: Miami, Florida. Candidates from east coast area are encouraged to apply! Start Date: Immediate Schedule: Monday through Friday, weekends are needed when traveling – flexible with hours and must be on call Working Hours 50+ hours a week Salary: DOE

Must pass full background and reference check

For more information, please refer to our candidate page: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE

Our client is seeking a top-level Personal Assistant in Miami, FL who has supported the highest echelon of Executives to assist with day to day needs at the home, office and while traveling. Preferenc...

Family Assistant, Household Assistant
Beverly Hills, California, Los Angeles
Posted 6 months ago

WEEKEND HOUSEHOLD/FAMILY ASSISTANT FOR RESIDENCE IN BEVERLY HILLS, CA - MUST BE A LOCAL LOS ANGELES CANDIDATE

Our clients are seeking a reliable and service-oriented Household/Family Assistant in Beverly Hills to assist on weekends. This position requires a candidate with a calm and low-key energy, who is adept at light housekeeping tasks, simple meal preparation, and providing general support to the household. The ideal candidate will have a positive attitude, be detail-oriented, and take pride in ensuring the smooth weekend operation of the home.

Responsibilities:

  • Provide on-hand assistance and support to the household over the weekend shifts (Saturday and Sunday) from 8am to 4pm, with flexibility for overtime as needed
  • Perform light housekeeping and tidying up to maintain a clean and organized environment
  • Assist with meal preparation, which may involve makingcoffee, heating up meals, and preparing simple items
  • Feed and attend to the family's dog
  • Handle various household tasks and errands as required
  • Maintain a helpful and approachable demeanor to assist family members with their needs
  • Collaborate with the household team to ensure seamless weekend operations

Requirements:

  • A service-oriented mindset and willingness to assist with a variety of tasks
  • Attention to detail and an ability to maintain a tidy and organized residence
  • Familiarity with basic meal preparation, including coffee making and simple meal prep
  • Comfortable with dog feeding and basic pet care
  • Excellent communication skills and a positive attitude
  • Ability to work independently and take initiative
  • Flexibility to accommodate potential overtime when necessary
  • Must have a reliable vehicle and valid driver’s license to be able to run errands as needed

The Household/Family Assistant will play a key role in ensuring the weekend operations of the household run smoothly. This position requires someone who is adaptable, resourceful, and willing to provide support wherever needed. The family needs a proactive and reliable individual who takes pride in assisting with various tasks to enhance the household environment. A joyful, positive and upbeat, friendly personality with a service heart is what this family is seeking most!

Location: Beverly Hills, CA

Contract Length: Part-time/permanent

Schedule: Weekend shifts, Saturday, and Sunday, from 8am to 4pm, with flexibility for overtime as needed

Salary: DOE

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE

Our clients are seeking a reliable and service-oriented Household/Family Assistant in Beverly Hills to assist on weekends. This position requires a candidate with a calm and low-key energy, who is ade...

HOUSE MANAGER/PERSONAL ASSISTANT FOR DALLAS, TX RESIDENCE - MUST BE DALLAS LOCAL OR WILLING TO RELOCATE YOURSELF

Our clients are seeking an experienced and dedicated House Manager/Personal Assistant to join their family in Highland Park, Dallas, Texas. This role will involve overseeing the day-to-day operations of the household and providing essential personal assistance to the principals. The ideal candidate should be proactive, self-motivated, and capable of managing multiple responsibilities with efficiency and discretion.

The House Manager/Personal Assistant will play a pivotal role in the family's daily life, acting as a central point of contact for all matters. This position requires a proactive and intuitive approach to anticipate the family's needs.

Responsibilities:

Home Manager (20%):

  • Supervise household staff, including a full-time housekeeper and part-time nanny
  • Maintain and manage house budgets
  • Oversee interior and exterior property maintenance and projects
  • Manage vendor relationships and contractor coordination
  • Maintain records of valuable items, art, etc
  • Process payroll for household staff

Personal Assistant (80%):

  • Organize and coordinate activities for each family member's calendar
  • Maintain contacts and networks, including holiday cards and birthdays
  • Arrange complex national and international travel arrangements
  • Travel with the family for up to 2-3 weeks per year
  • Plan events and parties
  • Liaise with professionals such as attorneys, financial experts, and consultants
  • Handle insurance claims and renewals
  • Use QuickBooks to maintain accurate financial records for personal estate and investment company
  • Monitor credit card statements, track, and pay bills
  • Assist in managing any commercial rental properties
  • Create household management manuals
  • Undertake special household and business projects

Requirements:

  • Strong organizational skills with attention to detail
  • Exceptional time management and multitasking abilities
  • Excellent communication skills and emotional intelligence
  • Willingness to travel and adapt to a dynamic schedule
  • Ability to maintain confidentiality and discretion
  • Proficiency in QuickBooks and general financial management
  • Previous experience in household management and personal assistance roles
  • Familiarity with event planning and coordination
  • Positive attitude and willingness to assist in various capacities

Location: Highland Park, Dallas, Texas

Contract Length: Full-time/permanent

Schedule: Monday-Friday (times are TBD) with flex on weekends, holidays, and emergencies

Salary: DOE

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE

Our clients are seeking an experienced and dedicated House Manager/Personal Assistant to join their family in Highland Park, Dallas, Texas. This role will involve overseeing the day-to-day operations ...

EXECUTIVE PERSONAL ASSISTANT FOR PRIVATE EQUITY PARTNER, HOUSTON, TX – LOCAL TEXAS CANDIDATES PREFERRED Our clients in Houston, TX are seeking an exceptional, self-starting Executive Personal Assistant to join their private firm for an in-office position. Looking for team players, able to work independently in the office, as well as, on site at the home(s) when needed. This position requires local knowledge of Houston, or nearby areas, in Texas. Clients prefer to find Texas candidates or those who are seeking to return home/back to Texas. The E/PA will provide support to one of the firm's partners, their family, and other team members, on day-to-day operations both business and personal, and special projects. As the Executive Personal Assistant, you will play a crucial role as part gatekeeper, part problem solver, and part strategic collaborator. The responsibilities of this position will encompass a wide range of internal and external tasks, ranging from complex personal projects to high-end administrative work. Please have a minimum of 5-7 years of both Executive and Personal Assistant support. You will be helping the principals both in office and at their home, liaising with vendors and contractors on renovations/design, traveling to principal’s homes to respond to requests and meet with vendors/contractors, run errands, manage oversight of calendar and schedules for the family, research for both personal and business related needs, creating personal and business travel itineraries. The assistant must be able to switch gears quickly and work with the Mrs. and children on occasion, as well as, the office staff and other partner of the firm. A creative individual providing high level support, strong administration skills (MS Outlook/MS Office, etc.), tech savvy, up to date on new applications and devices, financials and credit card reconciliation/expense reporting, and other ad-hoc duties. Responsibilities:
  • Serve as a key point of contact and provide administrative support to partners and team members
  • Manage day-to-day activities, including scheduling meetings, coordinating travel arrangements, and maintaining calendars
  • Assist in organizing and coordinating special projects, ensuring deadlines and deliverables are met
  • Act as a liaison between the firm and internal/external stakeholders, vendors, and contractors, maintaining professionalism and confidentiality
  • Provide exceptional communication skills when interacting with individuals at all levels of the organization
  • Anticipate the needs of management and proactively respond to their requests
  • Work in a fast-paced environment, effectively juggling multiple tasks and competing priorities
  • Demonstrate a high level of discretion and handle sensitive and confidential information with utmost integrity
  • Assist with expense reports; financials and reconciliations

Qualifications:

  • Bachelor's degree
  • Minimum of five years of prior Executive/Personal Assistant experience working from an office and principal’s home
  • Ability to work both independently and collaboratively as part of a team
  • Strong familiarity with Microsoft Office suite, Excel
  • Excellent interpersonal skills
  • Proven ability to thrive in a fast-paced environment with multiple competing tasks and demands
  • Strong organizational skills and attention to detail
  • Demonstrated poise, tact, and diplomacy in handling various situations
  • Self-motivated and driven to go above and beyond in all assigned tasks

This is a full-time in-person/office opportunity. No remote work or work from home situation will be considered.

Location: Houston, TX

Contract Length: Full-time/permanent in office

Schedule: Monday-Friday, approximately 9 AM to 6 PM

Salary: Open, full benefits

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryOpen
BenefitsFull benefits

Our clients in Houston, TX are seeking an exceptional,self-starting Executive Personal Assistant to join their private firm for an in-office position. Looking for team players, able to work indepe...

Housekeeper
California, Los Angeles
Posted 6 months ago

PART-TIME HOUSEKEEPER FOR RESIDENCE IN CALABASAS HILLS, CA

Our clients are seeking a detail-oriented Housekeeper in the Calabasas hills (between Topanga Canyon and Malibu). The family consists of four members, recently relocated from London and are currently living in a smaller house on property while the main residence is being renovated. The Housekeeper will provide an essential role in maintaining the cleanliness, laundry, and organization of the home during and after the construction, permanently. Job will start part time and could go to full time once construction is completed in early 2024.

The family is currently living on site while renovations are ongoing and will move into the larger home on property early 2024. An apartment is being built on-site and will be available for the Housekeeper to eventually live in, starting around or before March 2024. Family is seeking a housekeeper who is dedicated, reliable, and excited to contribute to the well-being of the family. The schedule for now is: Tuesday-Thursday 2pm-8pm; Saturday 10am-1pm. The family can be flexible with days. Due to the location of the home, a car is required to get to the house.

Someone who is prepared to help out around the house with any of the tasks the family request. So that could include for example collecting the mail, taking the trash out, cleaning the coffee machine, sweeping leaves off the trampoline, getting the girls swimming clothes ready for a swimming lesson etc. They want to hire a team player, someone who can be one step ahead of the family with vendor/household management. Ideally, they wouldn’t mind keeping an eye on the children if the parents need to pop out of the house to run an errand.

Responsibilities:

  • Perform deep cleaning and general tidying of the living spaces, including the bedrooms, kitchen, and living room
  • Manage laundry duties, ensuring all clothing and linens are handled with care and well-organized
  • Assist in day-to-day household tasks, including organizing and maintaining a clutter-free environment
  • Help prepare children's meals, particularly after-school meals for two young children
  • Collaborate with the family to ensure all cleaning and organizational needs are met
  • Handle occasional errands as required
  • Maintain open communication with the family to accommodate any changes in schedule or additional responsibilities

Requirements:

  • Prior housekeeping experience in a similar role with a keen attention to detail. Minimum 5-7 years of professional experience.
  • Flexibility in working hours and the ability to adjust to potential schedule changes
  • Enthusiasm for maintaining a clean and organized environment
  • Proficiency in performing deep cleaning tasks and laundry duties
  • Ability to prepare simple meals for children
  • Strong communication skills and a willingness to collaborate with the family's preferences
  • Respect for privacy and professionalism in all interactions

Location: Calabasas Hills, CA

Contract Length: Part-time/permanent; will most likely go full time after 6 months (early 2024)

Schedule: Tuesday-Thursday 2pm-8pm; Saturday 10am-1pm. The family can be flexible with days.

Salary: $25-30 per hour/DOE (cash)

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
Salary$25-$30 per hour/DOE

Our clients are seeking a detail-oriented Housekeeper in the Calabasas hills (between Topanga Canyon and Malibu). The family consists of four members, recently relocated from London and are currently ...

Executive Assistant
Anywhere, USA
Posted 6 months ago
THE SLG GROUP IS HIRING! We are seeking a self-motivated, exceptionally organized, career Executive Assistant to provide administrative support for the CEO and VP of The SLG Group in Los Angeles, California. This work-from-home position can be based anywhere in the US. The Executive Assistant will work closely with the CEO and VP, handling the day-to-day needs of a very busy staffing agency. This is a full-time position, Monday-Friday. A career Executive Assistant with a minimum of 7-10 years of experience is required. This role requires energy! Someone dynamic, who can handle a fast-moving position with constantly changing priorities. Excellent phone etiquette, and strong communication skills (you will be on the phone throughout the day). Accuracy and triple checking your work is important to the success of the role. The job duties necessitate that the EA has excellent writing skills for bios, resumes, and job descriptions; maintaining job boards, databases and filing; registering and discussing jobs with potential and current applicants; sourcing for new candidates; performing background checks and references calls. You will be able to pick up systems quickly, have experience or the ability to learn and work within in a CRM and other databases. You will liaise with candidates who will be texting/calling/emailing for application updates. We are seeking someone who has strong research and resourcing skills. The ideal Assistant is a “triple-checker” of your work and would not send anything out unless you have stamped it with your approval. Responsible for heavy calendar management for interviews for the two executives; tech savvy to help with creating new systems, posting updates and jobs to social media sites. Able to juggle multiple priorities with accuracy (very important). An experienced career Executive Assistant who enjoys leaning into challenges and being the first point of contact for the agency. Someone with a joyful attitude, seeking a long-term commitment to grow in the position is who we are looking for. An administration ninja who can do multiple awesome moves all at once!  Administration
  • Organize and maintain databases
  • Create and organize interview calendars for both executives; setting up Zoom and Facetime interviews and confirming dates/phone numbers/emails are correct before setting appointments
  • Constructing resumes with bios and photos
  • Proactively communicating the workflow and status of projects
  • Set up flow systems to keep track of candidates
  • Regular communications with executives, on phone, text and via email (throughout the day)
  • Provide input to improve and streamline all procedures (we want to hear your input!)
Requirements
  • Must have excellent writing skills. Ability to read through interview notes from CEO and VP and craft bios and resumes
  • Highly organized, meticulous, detail-oriented, and thorough. A-type personality is a huge plus!
  • A joyful temperament, someone who likes to help people find their dream jobs
Schedule: Monday-Friday, 9am-6pm Benefits: We offer a monthly stipend towards your benefits, 401k and profit sharing Salary: Competitive salary offered For more information and to apply online: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE
BenefitsStipend, 401k and profit sharing

We are seeking a self-motivated, exceptionally organized, career Executive Assistant to provide administrative support for the CEO and VP of The SLG Group in Los Angeles, California. This work-from-ho...

Family Assistant, Nanny
California, Los Angeles, Pacific Palisades
Posted 6 months ago

FULL-TIME, LONG-TERM THURSDAY THROUGH SUNDAY NANNY/FAMILY ASSISTANT FOR FAMILY OF 4 IN WEST LOS ANGELES, CA

Our clients are seeking a dedicated and compassionate Nanny/Family Assistant to join their household and provide exceptional care for two energetic preschool-aged boys. This role involves supporting the family's needs and ensuring the well-being of the children. The Nanny/Family Assistant will work Thursday, Friday, Saturday, and Sunday from 7am to 7pm, with the possibility of late hours. The family offers a private room to stay over if working late hours if candidate prefers.

Responsibilities:

  • Provide attentive and nurturing care to the children, fostering a safe and stimulating environment
  • Engage the children in age-appropriate activities, promoting their cognitive, emotional, and social development
  • Assist with basic caregiving tasks, including feeding, bathing, and diapering.
  • Collaborate with parents to maintain routines and implement discipline guidelines
  • Accompany the family on trips and vacations, ensuring the children's comfort and safety throughout the journey
  • Participate in family tasks, which may include light housekeeping and meal preparation
  • Demonstrate flexibility to occasionally assist during weekdays as needed

Qualifications:

  • Previous experience as a Nanny or similar role as a Family Assistant
  • Genuine love for children and a strong understanding of their needs
  • Patience, adaptability, and excellent communication skills
  • Ability to multitask and manage time effectively in a dynamic household environment
  • Willingness to travel with the family as required
  • First Aid and CPR certification is a plus
  • The parents prefer a candidate who has experience with multiple children, and have worked with preschool-aged children and newborns

Location: BRENTWOOD

Contract Length: Part-time/permanent

Schedule: Thursday-Sunday from 7am to 7pm

Salary: DOE, benefits offered with PTO

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE
BenefitsBenefits offered

Our clients are seeking a dedicated and compassionate Weekend Nanny/Family Assistant to join their household and provide exceptional care for two energetic preschool-aged boys. This role involves supp...

Executive Assistant
California, Los Angeles
Posted 6 months ago

EXECUTIVE ASSISTANT TO MULTIPLE C-SUITE EXECUTIVES IN LONG BEACH AREA

High-level Executive Assistant needed in the Long Beach area of Southern California for two C-Suite Executives. This office needs a strong Executive Assistant (who will also do some PA support), to help the two executives stay organized; job will include but not limited to responding to calls, composing well-written emails and correspondence, managing multi-calendars and diaries, booking private and commercial travel and doing itineraries, liaising with other teams and executives, and a myriad of other duties as needed.

We are seeking a confident, composed, great problem solver, with the ability to manage up; you are the type of assistant who can create great relationships, be exceptionally organized, and be someone with an analytical "spreadsheet-like" mind. The best Executive Assistant for these two C-suites will offer to take on more of a workload from your principals, be efficient, accurate, and have systems in place. Proactive mindset, ability to flex as needed, be adaptable and diligent, and be solutions driven; In other words, you run your desk as if you are the executive!

Seeking someone who is warm, friendly with a “good with people” personality. Willing to go the extra mile for the executives including assisting with personal tasks (TBD). This is a complex role requiring a strong EA background and able to self-motivate if working from home (there is potential to work from home possibly 1 day/week).

Location: Long Beach, CA

Contract Length: Full-time/permanent

Schedule: Monday through Friday from 8AM-4:30PM or 8:30AM-5PM

Salary: DOE, Full Benefits, 401K. Other amazing perks will be shared with potential candidates

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE
BenefitsFull Benefits

High-level Executive Assistant needed in the Long Beach area of Southern California for two C-Suite Executives. This office needs a strong Executive Assistant (who will also do some PA support), to he...

MAINTENANCE ASSISTANT FOR PRIVATE RESIDENCES BASED IN PALO ALTO, CA-MUST BE WILLING TO TRAVEL

Our clients are seeking a Maintenance Assistant to work full-time and would be responsible for the general maintenance and upkeep of the family’s properties. This includes performing routine maintenance, completing improvement projects, safely using, and properly maintaining tools and equipment, and completing other maintenance-related projects and tasks.  In addition to general facilities duties, the maintenance assistant will have a concentration on electrical, plumbing and systems repairs. We are seeking someone who has a minimum of 5 years of experience working in a private household within this capacity.

Responsibilities:

  • Perform general plumbing, electrical and carpentry repairs
  • Perform painting and restoration projects, as directed by supervisor
  • Perform routine preventive maintenance
  • Maintain an inventory of all tools, keeping them in good condition and working order
  • Possess the knowledge and ability to safely use tools and equipment required for job
  • Work safely in accordance with local, state, and federal laws, industry best practices, tool/equipment safety guidelines and company policies
  • Visually inspect the inside and outside of buildings, including roofs and the grounds, in the course of daily work and report any issues needing repair or replacement
  • Complete general cleaning of outdoor areas, furniture, and equipment daily
  • Work collaboratively with other members of the team when needed
  • Perform other work duties, when needed, as directed by supervisor
  • Work in a professional, clean, and safe manner with all duties assigned
  • Traveling up to 40% to the family’s other residences

Skills and Work Requirements:

  • 5+ years of hands-on experience in facilities or private homes
  • Ability to work independently and in a team setting
  • Working knowledge of electrical, plumbing and building repair
  • Excellent communication and organizational skills
  • Ability to lift and move 50 lbs
  • Willing to travel up to 40% in and out of state as needed
  • Good physical condition, stamina, and dexterity
  • Valid driver's license and clean driving record
  • Trustworthiness and integrity, always acting in the best interest of the owners
  • Respect for, and emphasis on, confidentiality and privacy regarding the family’s private life

Location: Based in Palo Alto, CA traveling to residences in and out of California

Contract Length: Full-time/permanent

Schedule: TBD

Salary: DOE $43-$48 per hour, full benefits offered

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE $43-$48 per hour
BenefitsFull Benefits

Our clients are seeking a Maintenance Assistant to work full-time and would be responsible for the general maintenance and upkeep of the family’s properties. This includes performing routine mainten...

SENIOR FACILITIES TECHNICIAN FOR PRIVATE RESIDENCES BASED IN PALO ALTO, CA-MUST BE WILLING TO TRAVEL

Our clients based in Palo Alto, CA are seeking a Senior Facilities Technician who is skilled to work within the Facilities Team, responsible for overseeing and assisting in various aspects of facilities maintenance across residential and commercial properties in California and Montana. This role involves executing hands-on maintenance tasks, repairs, and improvements to ensure safe and pristine conditions within the properties. Reporting to the Facilities Engineer, the Senior Facilities Technician plays a vital role in project execution, site safety, and maintaining high-quality standards for our clients.

Responsibilities:

  • Review and develop building/project plans, creating material lists as needed
  • Plan and perform preventive maintenance on buildings, equipment, and furniture
  • Execute repairs, furniture assembly, and interior/exterior improvements
  • Maintain workshop areas, tools, and equipment
  • Handle administrative tasks, including purchasing, expense tracking, and reporting to Facilities Engineer
  • Traveling to the family’s other properties frequently

Skills and Work Requirements:

  • Proficient in reading and understanding building plans, mechanical drawings, and written instructions
  • Skilled in measurements, material selection, and accurate calculations
  • Highly competent in using tools, CMMS, and testing equipment for maintenance tasks
  • Thorough understanding of building concepts and installation practices
  • Above-average skills in various building trades (carpentry, plumbing, electrical, etc)
  • Ability to diagnose, address, and report maintenance issues
  • Comprehensive grasp of safety protocols and equipment operation
  • Strong attention to detail and ability to work efficiently under time constraints
  • Excellent communication skills, both written and verbal
  • Trustworthy, dependable, and able to work independently or as part of a team
  • Critical thinker, proactive, and able to take initiative
  • Strong team player who communicates effectively with coworkers and external partners
  • Must be willing to travel in and out of California frequently

Location: Based in Palo Alto, CA traveling to residences across California and Montana

Contract Length: Full-time/permanent

Schedule: TBD

Salary: DOE $57-$64 per hour, full benefits offered

Employment is contingent upon a clear background check and verification of references

For more information about what we require and to be considered please review: FAQ Candidates

Job Features

Job CategoryClosed Job
SalaryDOE $57-$64 per hour
BenefitsFull benefits

Our clients based in Palo Alto, CA are seeking a Senior Facilities Manager who is skilled to work within the Facilities Team, responsible for overseeing and assisting in various aspects of facilities ...