Job Archives

Executive Assistant
California, Newport Beach
Posted 3 weeks ago

EXECUTIVE ASSISTANT TO SUPPORT UHNWI IN NEWPORT BEACH, CA

We are currently seeking an accomplished and detail-oriented Executive Assistant to deliver comprehensive support for our philanthropic, arts-centric, and very busy UHNW Newport Beach client!

The ideal Executive Assistant will demonstrate excellence in calendar management, adeptness in booking appointments, and strong organizational skills. This role includes playing a crucial part in supporting foundation-related tasks. We are specifically looking for an Executive Assistant with cultural acumen, proficiency in writing correspondence, excellent communication, and the ability to maintain a consistently high level of focus and organization. This position would require the ability to travel to New York City with the principal; the preference is for local candidates; however, consideration will be given to out-of-area candidates willing to relocate at their own expense.

Executive Assistants who enjoy the arts and cultural environments have a higher level of education, and have some travel experience are encouraged to share their resumes.

Responsibilities:

  • Efficiently manage calendars, book appointments, and organize trips for the principal
  • Provide support with foundation-related tasks and initiatives
  • Demonstrate cultural adeptness in all interactions and tasks
  • Write and draft professional and effective correspondence
  • Manage communications with a high degree of confidentiality
  • Maintain a focused and organized approach to all tasks and responsibilities.
  • Coordinate and charter private travel, including planes, ensuring seamless arrangements
  • Organize and manage the logistics of 400-holiday gifts, including personalized cards, wrapping, and thank-you notes, demonstrating the ability to navigate complexities with efficiency and precision

Requirements:

  • Proven experience as an Executive Assistant, showcasing expertise in calendar management and travel coordination
  • Ability to travel 75% of the time, with a 25% presence in NYC and 75% in Newport Beach
  • Highly desirable experience in foundation-related tasks, demonstrating a comprehensive understanding of associated responsibilities
  • Cultural adaptability and strong communication skills, fostering effective interactions in diverse environments
  • Proficiency in drafting professional correspondence, ensuring clear and concise communication
  • Exceptional organizational and multitasking abilities, managing various responsibilities with efficiency
  • High level of focus and attention to detail, maintaining precision in all tasks
  • Education: A relevant higher educational background, such as a degree in Business Administration or a related field, is preferred

Location: Newport Beach, CA (locals please, unless you are open to relocating yourself)

Salary: $150K Yearly

For more information and to apply, please visit our candidate portal: FAQ Candidates

Employment is contingent upon successfully passing a full background check and reference check.

Job Features

Job CategoryClosed Job
Salary$150k Yearly

We are currently seeking an accomplished and detail-oriented Executive Assistant to deliver comprehensive support for our philanthropic, arts-centric, and very busy UHNW Newport Beach client! The i...

Butler
California, Newport Beach
Posted 3 weeks ago
PERSONAL BUTLER IN NEWPORT BEACH, CA - LOCAL CANDIDATES ONLY Are you someone who brings a polished touch and a keen eye for detail to everything you do? We have been engaged in a search for an extraordinary and skilled individual to work as a Personal Butler, bringing warmth and expertise to our single client's home in Newport Beach, CA. This role is more than a job – it's a unique opportunity for the right candidate to become a valued part of a close-knit team and contribute to the welcoming atmosphere of an esteemed and prestigious environment. Our client is seeking local candidates, no relocation is being offered. You need experience as a Butler to be considered for this role. Please apply only if you have a minimum of 3-5 years of butler or equivalent experience. Responsibilities:
  • Running various errands as needed
  • Providing chauffeur services for the employer
  • Preparing simple and healthy meals as needed
  • Assisting the employer and guests with various requests
  • Providing impeccable service with a keen attention to detail
  • Overseeing the day-to-day functioning of the household
  • Ensuring the residence is kept in impeccable condition
  • Serving meals and beverages during events or gatherings
  • Assisting with event coordination and execution
  • Working with the team on any needs, being flexible and ready to support
Requirements:
  • Proven experience as a personal butler or in a similar role
  • Familiarity with high-end household operations
  • Valid driver's license with a clean driving record
  • Basic cooking skills and the ability to prepare light meals
  • Impeccable grooming and presentation
  • Strong interpersonal and communication skills
  • Availability for one weekday and one weekend/night’s schedule
Location: Applicants must be currently residing in Newport Beach, CA; No relocation assistance is provided Position Type: Full-Time Salary: $45 per hour For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background and DMV check, and reference check          

Job Features

Job CategoryClosed Job
Salary$45 per hour

Are you someone who brings a polished touch and a keen eye for detail to everything you do? We're on the lookout for an extraordinary and skilled individual to work as a Personal Butler, bringing warm...

Executive Housekeeper
California, Newport Beach
Posted 3 weeks ago
EXECUTIVE HOUSEKEEPER IN NEWPORT BEACH, CA - LOCAL CANDIDATES ONLY We are actively seeking an accomplished and highly trained Executive Housekeeper to enhance our fabulous Newport Beach client's home. The ideal candidate will bring specialized expertise in meticulously managing wardrobes, clothing, and the intricate details of high-end residences. This role demands a thorough understanding of precise housekeeping and the ability to manage and lead others effectively. If you are an experienced and highly skilled Executive Housekeeper with a genuine passion for maintaining the highest standards of luxury living, we encourage you to apply for this rewarding and dynamic opportunity. You must have a minimum of 5-7 years of experience to be considered for this role. Our clients are only considering local candidates as no relocation is being offered. Responsibilities:
  • Oversee the care and organization of wardrobes, ensuring clothing is maintained to the highest standards, including laundering, ironing, and storage
  • Demonstrate a deep understanding of the workings of a luxury residence, including knowledge of fine furnishings, delicate surfaces, and specialized cleaning techniques
  • Take on a leadership role by effectively managing and directing a housekeeping team. Provide guidance, training, and support to ensure cohesive and efficient operations
  • Uphold impeccable standards of cleanliness and organization throughout the residence. Perform or oversee detailed cleaning tasks to ensure the highest level of quality
  • Work seamlessly with other household staff members, such as chefs, drivers, and personal assistants, to maintain a harmonious and well-functioning household
Requirements:
  • Proven experience as an Executive Housekeeper in high-end residential settings
  • Specialized knowledge of wardrobe management, clothing care, and luxury residence operations
  • Strong leadership and management skills, with the ability to supervise and motivate a team
  • Excellent organizational skills and attention to detail
  • Ability to work independently and collaboratively within a team
  • Exceptional communication skills to liaise with both household staff and employers
  • Prior experience managing multiple homes or properties is advantageous
Location: Newport Beach, CA Hourly Rate: $45-$50 per hour For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background, and reference check    

Job Features

Job CategoryClosed Job
Salary$45-$50 Per Hour

We are actively seeking an accomplished and highly trained Executive Housekeeper to enhance our fabulous Newport Beach, client's home. The ideal candidate will bring specialized expertise in meticulou...

Executive Assistant, Personal Assistant
Florida, Tampa
Posted 3 weeks ago
Are you an organized and detail-oriented Executive Personal Assistant? Do you thrive in a fast-paced and dynamic environment? Our Tampa Florida clients are seeking an Executive Personal Assistant to join their team! As the CEO's EPA you will provide high-level administrative support to the CEO and his wife, ensuring their daily lives and operations run smoothly and efficiently. This role is an excellent opportunity for someone who excels at multitasking and is dedicated to providing exceptional service. You will work from the office in the West Shore area by the water. Responsibilities
  • Manage and maintain executives' schedules, including arranging appointments, meetings, and travel arrangements
  • Coordinate and prioritize incoming requests and correspondences, ensuring efficient communication and timely responses
  • Prepare and edit correspondence, reports, and presentations
  • Conduct research and compile information for various projects and reports
  • Develop and implement systems and procedures to streamline administrative processes
  • Monitor and manage executives' email accounts, filtering and prioritizing messages
  • Assist in the preparation and coordination of meetings and events
  • Expense reporting and maintain accurate financial records (no bookkeeping required)
  • Provide the "Friday Wrap-Up" email detailing what was done during the week and what is outstanding
  • Offer strong and consistent communication without having to be prompted for responses
  • Anticipates needs, learns preferences quickly
  • High mental acuity; ability to figure things out on your own
  • Strong work ethic
  • Experience with non-profits a plus
  • Ability to travel (not often but can advance principals arrivals at other properties)
  • Possess etiquette with a refined manner
  • Work in the office with occasional overtime
Requirements
  • Proven experience as an executive or personal assistant
  • Some House Management experience may be required
  • Excellent time management and organizational skills
  • Strong attention to detail and a high level of accuracy
  • Exceptional communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team in a fast-paced environment
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Flexibility to work outside of regular business hours as needed
  • Knowledge of Tampa, Florida area and local resources a plus, but clients will consider relocation for someone with long standing Executive/Personal Assistant experience
Schedule: Monday-Friday approx 9am-6pm For more information, please visit the candidate portal: FAQ Candidates Employment is contingent upon passing a full background and DMV check, and reference check

Job Features

Job CategoryClosed Job
Salary$85-130k
BenefitsYes

Our Tampa Florida clients are seeking an Executive Personal Assistant to join their team! As the CEO's EPA you will provide high-level administrative support to the CEO and his wife, ensuring their da...

An incredible, kind and loving Palm Beach, Florida family is looking for a Governess/Nanny who has a passion to educate, a curiosity to learn, and the desire to be an academic mentor in a private household. This individual is a consummate professional, mindful, centered, collected and looking to support the natural development of the child in a respectful way. Each moment is a teachable moment therefor etiquette, courtesy, and behavior-shaping are a part of daily interaction and general education. This position will be a rotational schedule with a co-educator. Family are also open to Nannies with training in the following areas:
  • *Rudolf Steiner Education
  • *Reggio Emilia
  • *Montessori
Daily responsibilities include:
  • Assisting in daily care, support, education, and activities of a 16-month old child
  • Supporting cognitive, emotional, and conscious behavioral development.
  • Miscellaneous related tasks as required and requested by the family/team members
  • Organizing classroom, closets/drawers, ordering/purchasing, administrative functions, preparation for curriculum
Pre-Requisites
  • Experience working with infants, toddlers, and young children in an educational setting
  • A sound understanding of early developmental milestones (motor, sensory, communication).
  • Willingness and passion to continue training, deepen professional development, and/or learn new educational modalities is a must.
  • Current First Aid/CPR Certified (prior to hire)
  • Strong command of English language; excellent communication skills, both written and verbal
  • Self directed, comfortable working individually, and as part of a larger team
  • Able and willing to travel domestically and internationally
  • Valid Driver’s License
  • Currently resides in OR willing to relocate to Palm Beach, Florida.
SALARY: Compensation and benefits are flexible and competitive and dependent upon the candidate's experience and education SCHEDULE: TBD, travel required, relocation support provided Employment is contingent upon passing the background check and verifying references For more information, please review our Candidate portal: FAQ Candidates  

Job Features

Job CategoryOpen Job
SalaryOpen
BenefitsYes

Palm Beach, Florida family is looking for a Governess/Nanny who has a passion to educate, a curiosity to learn, and the desire to be an academic mentor in a private household. Working with one toddler...

Administrative Assistant, Executive Assistant, Personal Assistant
Florida, West Palm Beach
Posted 3 weeks ago
We are looking for an experienced Creative Administrative Personal Assistant to provide high-capacity leverage to our team based in West Palm Beach, Florida.This is a role for true leaders – people who naturally operate with an ownership mentality and love gaining responsibility through high-level execution and communication, enabling efficiency both individually and collectively. Our clients are based in West Palm Beach, Florida and have a fully staffed home/office, which is the hub of all activity. The person best suited for this role is excited by steep learning curves. This role requires a willingness to dive into content head-first - pivoting between outcomes amongst a unique team and unstructured environment. It’s important that the candidate in this role can straddle between both personal and business requests. The Assistant is someone who is willing to roll up their sleeves and get their hands dirty. This is the perfect role for someone who enjoys an ever-changing environment from planning a complex travel itinerary to packing and unpacking a suitcase. Success in this role comes through having the ability to anticipate, embrace change, and bring a playful approach to uncertainty. The assistant will be a part of fast, dynamic meetings, with a lot of moving parts, and will know how to synthesize to move those discussions into action and deliverables. Someone who truly understands the way content impacts people behaviorally and emotionally; learns new information with ease, is excellent at research. A self-starter who takes initiative and intelligently adds value to projects, outcomes, and stakeholders; constantly adding value to your team, company, and the collective mission is in your personal and professional DNA. Fiercely committed to owning and executing outcomes - no task is too big or too small; going above and beyond with a solution-oriented mindset comes naturally to you. Someone with an authentically grounded personality, excellent communication skills, who is able to connect and influence people; teammates and executives. A person who has developed a sense of “street smarts” through life experience balanced with a high intellectual capacity and love for learning and growing. A committed individual with a ‘big-picture mentality’; you know the value of long-term growth and aim to be part of a larger mission, putting the significance of the ‘scene’ as secondary to the outcome of transforming the lives of others. An intelligent, resourceful and dynamic creative leader; accountable, reliable and tenacious, a person hungry to deliver incredible value through the energy, enthusiasm, experience, excitement, and efficiency REQUIREMENTS:
  • College degree (4-year Bachelor of Arts or Science) in the humanities; (ideally English, journalism, marketing, business or communications)
  • 6+ years of post-college work or experience in a similar field
  • Experience writing/editing
  • Experience researching/fact verification
  • Experience with Travel Logistics & Calendar Management
  • Experience with project management Previous experience working with InDesign, Adobe, etc. is a BIG plus, though, not required
  • Strong knowledge of the Apple OSX and software, especially Keynote is a must
  • High emotional intelligence
  • Impeccable organizational skills
  • Must live in the West Palm Beach area, nearby or willing to relocate
This is a full-time position and reports directly to the Chief of Staff and Principals.Salary is DOE, with benefits offered. Employment is contingent upon passing a background check and verifying references For more information or to apply please visit our Candidate page: FAQ Candidates

Job Features

Job CategoryOpen Job
Salary$100-110,000/per year
BenefitsHealth benefits, 401k

We are seeking a stellar Executive/Personal Assistant to support the Chief of Staff and the principals. This is a role for true leaders – people who naturally operate with an ownership mentality and...

EXPERIENCED ESTATE MANAGER FOR FAMILY IN POTOMAC, MARYLAND *If you have already submitted for this position, please do NOT resubmit!* Our clients in Potomac, Maryland seek a seasoned Estate Manager. Due to the nature of this role, we will only review applications with at least 8-10+ years of experience. The main residence is a 24k sf estate in Potomac; there are two housekeepers and a chef at this home. Family own two other residences within a three hour driving distance which the Estate Manager will be responsible for overseeing. Other homes have 1 to 2 staff members per property. Duties include but not limited to:
  • Supervise, schedule, and prepare payroll (service used) for household staff.
  • Responsible for all 3 homes - 10%-20% travel to other homes/locations.
  • Well versed in renovations and construction projects to assist principals.
  • Day to day operations; repairs, organization, and creating SOPs/House Manuals.
  • Daily walk throughs of the property.
  • Exceptional follow through, proactive not reactive, and excellent response time.
  • Creating punch lists and completing them without having principal check up on your work.
  • The principals are reviewing digital systems for the home, they need an Estate Manager who can implement this.

As the Estate Manager you will possess these skills: organized, detail oriented, disciplined, and a forward runway thinker.

This is a semi-informal household, the family does some entertaining and hosts occasional events. Good event planning oversight would be helpful. This position is full-time Monday through Friday, 40 hours+ a week. Must have a 24/7 mindset and be on-call for emergencies or unforeseen events. Family will relocate for exceptional candidates. Location: Potomac, Maryland and two other non-disclosed locations (will be discussed with candidates moving forward in the hiring process) Schedule: Monday through Friday, 40+ hours per week with some flex for evenings/weekends Salary: DOE, full benefits, and 401k Must pass full background and reference check. For more information, please refer to our candidate page: FAQ Candidates

Job Features

Job CategoryOpen Job
SalaryDOE
BenefitsFull benefits and 401k

EXPERIENCED ESTATE MANAGER FOR FAMILY IN POTOMAC, MARYLAND *If you have already submitted for this position, please do NOT resubmit!* Our clients in Potomac, Maryland seek a seasoned Estate Manager. D...

PERSONAL ASSISTANT FOR UHNW FAMILY MUST BE BASED IN LONDON, UK Our clients seek a London-based Personal Assistant with a minimum of 7-10 years of experience. You will be responsible for the day-to-day needs of a couple/family, liaising with other staff and the family office. Tech savvy, handling multiple calendars, providing research and complex calendar management, and other ad-hoc duties. Strong attention to detail, the ability to communicate what you are working on, providing timely responses, and completing task lists. Responsibilities
  • Handle tasks such as organizing meals, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other administrative work
  • Household Organization – Ensure homes are organized and appropriately maintained, tracking inventory of assets moving in and out of home.
  • Manage Principal Calendar and ensure family calendars are aligned and scheduling is correct.
  • Manage all Principal appointments, ensure timely response to outstanding issues.
  • Manage Principal Projects, to include both personal and potential business opportunities.
  • Assist with Family Office travel arrangements to include, but not limited to, booking hotels, drivers and car services, plan itineraries, make reservations at restaurants, and pre-stock items as needed. Coordinate plane catering as needed.  Manage all Principal Logistics
  • Event Planning – plan events and catering, invitations, and decorations and handle all RSVPs
  • Maintain schedules and calendars for the household both written and digital
  • Run various errands during the week and potentially on weekends
  • Oversee scheduling and follow through of personal services, deliveries, and installations outside of property maintenance and repair
  • Liaise with the Family Office and the other company personnel as needed
  • Mail – open daily and sort and respond as needed; make returns as needed
  • Purchasing as needed for the house and family
  • Gift Selection and purchases, coordination of gift delivery
  • Fashion Assistance, to include potential wardrobe choices and event choices and styling
  • Screen and return phone calls and follow up on purchases and returns
  • Maintain Family Appointment Schedules, to include doctor visits, dentist visits, and appropriate checkups throughout the year.
  • All other duties as assigned
QUALIFICATIONS
  • Seven (7) to ten (10) years related experience; no job hoppers, must have longer length positions
  • Demonstrate utmost confidentiality and discretion
  • Strong interpersonal skills
  • Excellent verbal and written communication skills
  • Must be very flexible, hands-on, and a multitasker
  • Must have excellent attention to detail and excellent organizational skills
  • Proactive, always looking ahead at what needs to be done
  • Excellent follow-up skills
  • Must have a solid ability to problem solve think creatively as new projects and challenges arise
  • Must have a strong sense of ownership and accountability
  • Resourceful and know when/where to seek help or advice
  • Must have experience with social media platforms and technology
Salary: $125k plus DOE Location: London (Notting Hill), England Benefits: Medical Monday-Friday with after-hours and/or weekends needed. Some travel may be needed; PA should have a valid passport. For more information, please visit our Candidate portal: FAQ Candidates Employment is contingent upon verifiable references and passing a background check

Job Features

Job CategoryClosed Job
Salary$125k +
BenefitsHealth, and TBD

Our clients are seeking a Miami based Personal Assistant with a minimum of 7-10 years of experience. Relocation is not offered. You will be responsible for the day to day needs of a couple/family, lia...

Housekeeper
California, Pacific Palisades
Posted 4 weeks ago

We are currently in search of a dedicated and detail-oriented Housekeeper to join an exceptional household nestled in the picturesque Pacific Palisades. The family, complete with two delightful children aged 6 and 15, is eagerly anticipating the addition of a furry friend to their home soon (applicants must not be allergic to animals). We are seeking a candidate who not only excels in housekeeping but also radiates a friendly disposition, effortlessly connecting with both children and pets. If you are a responsible and committed individual with a genuine passion for maintaining an impeccably organized home, we invite you to apply for this spectacular opportunity.

*Please submit if you are a local Southern California candidate*

Responsibilities:

  • Perform thorough housekeeping duties, ensuring all rooms are clean and organized
  • Light cooking and meal preparation
  • Laundry services, including washing, ironing, and folding clothes
  • Organize and maintain inventory of household supplies
  • Run errands as required
  • Drive as needed (children, for errands, etc.); a car will be provided while on duty

Qualifications:

  • Minimum of 5+ years of housekeeping in a high level / UHNW residence
  • Punctual and reliable
  • Ability to maintain a high standard of cleanliness
  • Strong organizational skills; effective inventory management
  • Capable of light cooking and meal preparation
  • Valid driver's license; ability to drive, and comfort with using a provided car while on duty
  • Spanish speakers a plus (fluent English required)
 

Location: Pacific Palisades, CA

Schedule: Monday-Friday, 40 hours per week, Live-out

Salary: $35-$40 per hour

Must pass full background and reference check

For more information about what we require and to be considered, please review: FAQ Candidates

Job Features

Job CategoryOpen Job
Salary$35-$40 per hour

We are currently in search of a dedicated and detail-oriented Housekeeper to join an exceptional household nestled in the picturesque Pacific Palisades. The family, complete with two delightful childr...

We are in search of a dedicated and resourceful Personal Assistant to join the team of a prominent founding member of a rock band, providing essential support for day-to-day operations. Based in the vibrant city of Las Vegas, the ideal candidate will be a highly organized and adaptable individual with a robust background in personal assistance. If you are tech-savvy and prepared to tackle the challenges of assisting a figure in the music industry, we welcome you to apply and become an integral part of our dynamic team!

Ideal for individuals interested in artist management or the music business, offering a unique opportunity to gain valuable insights and experience in the industry.

Responsibilities:

  • Skillfully handle various errands, including the pickup of items, cars, and other essentials, ensuring timely and seamless execution
  • Diligently monitor and check alarms and security systems to guarantee a safe and secure environment
  • Take charge of planning and ordering food, proactively creating comprehensive meal plans, and arranging orders in advance (clients have specific dietary requirements)
  • Maintain a clean and tidy living space by efficiently cleaning up after meals and ensuring an organized environment
  • Demonstrate proficiency in syncing calendars and handling diverse technical tasks to streamline scheduling and operations
  • Spearhead the planning and booking of travel itineraries, covering flights, hotels, and restaurant reservations for a seamless travel experience
  • Anticipate needs and stay ahead of requirements, ensuring a proactive and adaptive approach to daily tasks
  • Cultivate connections in Vegas for making reservations and coordinating local activities, establishing a reliable local network
  • Provide support across various business ventures, including a guitar and apparel company, contributing to overall business success
  • Assist in managing and enhancing social media efforts for the principal and his girlfriend, contributing to their online presence
  • Efficiently coordinate travel logistics for band tours, managing bookings and addressing special requirements with precision

Qualifications:

  • Demonstrate exceptional organizational skills and a keen attention to detail, ensuring seamless coordination of various responsibilities
  • Possess advanced proficiency in technology and social media platforms, showcasing the ability to navigate and leverage digital tools effectively
  • Display flexibility by committing to a minimum of 40 hours per week and being open to working weekends and traveling as needed, adapting to the dynamic requirements of the role
  • Eager to meet candidates with a military background, bringing discipline, resilience, and a structured approach to tasks
 

Location: Las Vegas, NV

Contract Length: Full-Time; Full-time, Monday-Friday (Weekends as needed)

Salary: $85- $100k per year

Benefits: No benefits offered

Must pass full background and reference check

For more information about what we require and to be considered, please review:FAQ Candidates

Job Features

Job CategoryClosed Job
Salary$85-$100k yearly

We are in search of a dedicated and resourceful Personal Assistant to join the team of a prominent founding member of a rock band, providing essential support for day-to-day operations. Based in the v...

Executive Assistant, Personal Assistant
Indiana, Indianapolis
Posted 1 month ago
EXECUTIVE PERSONAL ASSISTANT TO BROADCAST MEDIA CEO We are seeking an experienced and highly skilled Executive Personal Assistant to provide comprehensive support to our principal, the CEO of a broadcast media company. The ideal candidate will possess exceptional ability to change gears quickly, provide organizational skills, high mental acuity, and be able to adapt to quick changes and unexpected situations. This role requires a proactive and detail-oriented individual who takes ownership of their responsibilities and can travel as needed. A strong gatekeeper who is experienced working with high level/high profile individuals. This position is based in Indianapolis, Indiana, no relocation is offered. Responsibilities:
  • Manage the executive's complex and ever-changing calendar, scheduling appointments, meetings, and travel arrangements efficiently
  • Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate actions
  • Prepare and edit correspondence, presentations, reports, and other documents as required with professionalism, etiquette and always keeping the principal in mind when responding
  • Conduct extensive research and gather information on projects, travel, and other ad-hoc needs
  • Handle confidential and sensitive information with utmost discretion and maintain strict confidentiality at all times
  • Anticipate the CEO's needs and proactively provide support, including preparing materials for appearances and meetings
  • Accompany the CEO on business trips, providing logistical support, and ensuring smooth travel arrangements
  • Assist with personal matters, such as managing household staff, coordinating family events, and handling personal appointments
  • Act as a liaison between the executive and internal/external stakeholders, maintaining effective communication channels
  • Handle ad-hoc projects and assignments, demonstrating flexibility and adaptability to changing priorities
Requirements:
  • Minimum of 4 years of experience as an Executive Personal Assistant or in a similar role, preferably within the entertainment or media industry
  • Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously
  • High mental acuity and the ability to think critically and make informed decisions independently
  • Strong attention to detail and a proactive approach to problem-solving
  • Excellent written and verbal communication skills, with the ability to interact professionally at all levels
  • Flexibility to adapt to changing schedules, priorities, and travel requirements
  • Ability to maintain composure and professionalism in high-pressure situations
  • Proficient in using productivity tools such as Microsoft Office Suite and calendar management software
  • Willingness to travel as required, both domestically and internationally
  • Demonstrated ability to provide personal support with discretion and maintain confidentiality
If you are a highly organized and adaptable professional with a strong sense of ownership and a passion for providing exceptional support, we encourage you to apply for this rewarding Executive Personal Assistant role! Schedule: Monday-Friday, 8am-5pm Salary: 80k-100k (DOE) with benefits, and eligible for up to 10% bonus Employment is contingent upon passing a background check, and verifiable references For more information, please review our candidate portal: FAQ Candidates

Job Features

Job CategoryClosed Job
Salary80-100k

We are seeking an experienced and highly skilled Executive Personal Assistant to provide comprehensive support to our principal, the CEO of a broadcast media company. The ideal candidate will possess ...

Housekeeper
Arizona, Paradise Valley
Posted 1 month ago
DYNAMIC HOUSEKEEPER IN PARADISE VALLEY, AZ Are you a proactive and detail-oriented Housekeeper with an authentic dedication to maintaining the highest standards in luxury residences? If you embody these qualities, an exceptional opportunity awaits you. We are actively seeking a committed Housekeeper to join a great team in the prestigious Paradise Valley, Arizona area. Our wonderful clients, residents of a 10,000 sq ft estate, are actively in search of a reliable and energetic professional, capable of instilling a meticulous touch into every facet of their residence's maintenance. If you are a motivated and detail-oriented individual who thrives in a high-end residential environment and possesses an unwavering commitment to excellence, we enthusiastically encourage you to apply for this exciting opportunity. Please note that candidates must be scent-free, without pets at home (even hypo-allergenic pets), and non-smokers, as our clients have specific sensitivities and allergies that require careful consideration, and absolutely no scents may be on your person while working. Responsibilities:
  • Execute comprehensive cleaning tasks throughout the expansive 10,000 sq ft property, ensuring the highest level of cleanliness and presentation
  • Showcase strong organizational skills to maintain a meticulous standard of cleanliness, reflecting the client's expectations for their home
  • Demonstrate proficiency in handling laundry duties with precision and attention to detail, maintaining the quality of fabrics and clothing items
  • Engage in effective communication with other staff members and principals to ensure seamless coordination and satisfaction
  • Work autonomously and proactively, taking the initiative to identify and address household needs promptly
  • Navigate the property efficiently, addressing all areas with a keen eye for detail and thoroughness
  • Be a collaborative team player, readily jumping in to assist with various tasks and contributing to a harmonious work environment
Qualifications:
  • Proven experience in high-level UHNW (Ultra High Net Worth) homes, demonstrating an understanding of the unique demands and expectations of such residences
  • Strong laundry skills and unwavering attention to detail in all cleaning tasks
  • Excellent communication skills, fostering positive relationships with both fellow staff members and clients
  • Energetic and physically capable of moving around the property comfortably, ensuring all areas receive meticulous attention
  • Type A organizational skills, maintaining order and efficiency in daily tasks
  • Flexibility to work Monday to Friday, 8 am to 5 pm (or around those hours), with a willingness to accommodate occasional weekend needs
  • Candidates must be scent-free, without pets, and non-smokers, as our clients have specific sensitivities and allergies
  Benefits:
  • Competitive salary of $65,000 annually
  • Housing is provided within a shared spacious 3-bedroom condominium for the housekeeper to live in with other staff
  • Full benefits package, ensuring the health and well-being of our valued team members
  • 2 weeks of paid vacation, providing an opportunity for well-deserved rest and relaxation
  Location: Paradise Valley, AZ Contract Length:  Permanent (Full-time) Salary: $65,000 Annually Benefits: Housing provided within a shared spacious 3-bedroom condominium to live in. Full benefits package and 2 weeks of paid vacation Must Pass background and reference check For more information about what we require and to be considered, please review: FAQ Candidates  

Job Features

Job CategoryOpen Job
Salary$65,000 annually
BenefitsHousing provided within a shared spacious 3-bedroom condominium to live in. Full benefits package and 2 weeks of paid vacation

Are you a proactive and detail-oriented Housekeeper with an authentic dedication to maintaining the highest standards in luxury residences? If you embody these qualities, an exceptional opportunity aw...

Estate Manager, House Manager
Chicago
Posted 1 month ago
ESTATE MANAGER FOR CHICAGO, IL – PREFER LOCAL CANDIDATES BUT WILL CONSIDER RELOCATING WITH EXCEPTIONAL EXPERIENCE *Clients are only looking at local candidates for this position currently* Our clients are seeking a local Chicago area Estate Manager to proactively take care of a large city property. This is a staffed residence, thorough oversight of staff will be needed, in addition to running daily/weekly vendors and outside service personnel. The Estate Manager will ensure property oversight in every facet and advance the residence prior to the principal’s arrival. Management of repairs, performing daily walks of the property to safeguard that all systems are running and functioning properly; checking exterior of the home for any upkeep needed. This position requires good SOP’s, ability to create manuals, keep track of monthly/quarterly/yearly repairs. An Estate Manager with a high EQ, good judgement and confident decision-making skills to properly assess any issues, with good vendor relationships, local in Chicago is preferable. Friendly, but not familiar demeanor and professional boundaries; able to get tasks done when they are asked of you, providing good solutions and offering your reasons for providing particular bids. Good negotiation skills and follow through on work/tasks. Exceptional work ethic, an intuitive understanding of working with a busy professional. Type A personalities a plus! Estate Manager Responsibilities
  • Management of house bills and budgets
  • Oversight of maintenance and daily walk throughs
  • Schedule any repairs needed in a timely manner
  • Ensure technical systems are in working order
  • Keeping accurate contact lists
  • Inventory and stocking of household
  • Running errands
  • Staff liaison
  • Oversight of landscaping and gardening, ensuring exterior of property is kept up
  • Hiring, scheduling, and timesheets for staff
Location: Chicago, IL Contract Length: Full time Schedule: Full time, days and times will be discussed in the interview. Occasional weekends and after hours may be needed Salary: $150K+ doe, full benefits, and relocation are offered – however, client does prefer a local Chicago candidate Relocation: LOCALS preferred but will consider relocating with exceptional experience ($9,000 relocation support offered) Must pass background and reference check For more information about what we require and to be considered please review: FAQ Candidates  

Job Features

Job CategoryClosed Job
Salary150k+ DOE
BenefitsFull Benefits

Our clients are seeking a local Chicago area House Manager to proactively take care of a large city property. This is a staffed residence, thorough oversight of staff will be needed, in addition to ru...

Housekeeper
Calabasas Hills, California
Posted 1 month ago
DYNAMIC HOUSEKEEPER IN CALABASAS HILLS, CA – LOCAL CANDIDATES ONLY Join a vibrant Family as a detail-oriented Housekeeper nestled between the breathtaking Topanga Canyon and Malibu. Our clients, a family of four who recently moved from London, are enjoying the coziness of a smaller home on the property during the renovation of their main residence. As the heartbeat of the household, you'll play a crucial role in maintaining a pristine and organized environment throughout and after the construction phase. Picture this: a luxurious 5,000 sq/ft home awaits the family's move-in in early 2024; they are looking for a dedicated and reliable Housekeeper who is genuinely thrilled to contribute to the well-being of this dynamic family. A car is essential for easy access to the residence due to its scenic location. The client will cover mileage when you have to drive the children. You should be someone with a "ready for anything" mentality and can embrace a variety of various tasks around the house. You'll be the go-to person, from collecting the mail and taking out the trash to cleaning the coffee machine and even preparing the girls' swimming clothes for lessons. This role is perfect for you if you're a team player who can stay one step ahead in vendor/household management. The family also appreciates someone open to keeping an eye on the children if the parents need a quick errand run. Responsibilities:
  • Perform deep cleaning and general tidying of the living spaces, including the bedrooms, kitchen, and living room
  • Manage laundry duties, ensuring all clothing and linens are handled with care and well-organized
  • Assist in day-to-day household tasks, including organizing and maintaining a clutter-free environment
  • Help prepare children's meals, particularly after-school meals for two young children
  • Collaborate with the family to ensure all cleaning and organizational needs are met
  • Handle occasional errands as required
  • Maintain open communication with the family to accommodate any changes in schedule or additional responsibilities
Requirements:
  • Prior housekeeping experience in a similar role with keen attention to detail; Minimum 5-7 years of professional experience
  • Flexibility in working hours and the ability to adjust to potential schedule changes
  • Enthusiasm for maintaining a clean and organized environment
  • Proficiency in performing deep cleaning tasks and laundry duties
  • Ability to prepare simple meals for children
  • Strong communication skills and a willingness to collaborate with the family's preferences
  • Respect for privacy and professionalism in all interactions
Location: Calabasas Hills, CA Contract Length: Permanent; 35 Hours per week Schedule: 35 hours per week, Monday to Friday, 11 AM to 6 PM/12 PM- 7 PM Salary: $25-30 per hour/DOE (Paid with Zelle) Employment is contingent upon a clear background check and verification of references For more information about what we require and to be considered please review: FAQ Candidates  

Job Features

Job CategoryClosed Job
Salary$25-$30 Hourly

Join a vibrant Family as a detail-oriented Housekeeper nestled between the breathtaking Topanga Canyon and Malibu. Our clients, a family of four who recently moved from London, are enjoying the cozine...

Housekeeper
Brentwood, California, Los Angeles
Posted 1 month ago
FULL TIME HOUSEKEEPER NEEDED FOR PRIVATE RESIDENCE IN BRENTWOOD, CA Our UHNW clients in BRENTWOOD, CA are in need of a full-time Housekeeper to work a very flexible and fluid schedule that will require weekdays, weeknights and weekends (floating schedule which will be worked out with the Estate Manager as the clients need support). As the Housekeeper you must be a team player and work well with other housekeeping and staff members. You will be responsible for the day-to-day and deep cleaning, laundry, organizing, and other ad-hoc projects. Providing thorough attention to detail with finishing touches like folding the toilet tissue paper, replacing light bulbs if needed, and making the beds properly, doing second sweeps of each room after someone may have entered/exited, assisting with special touches, guest arrivals and departures, and working proactively, expeditiously and with care around the furnishings and clothing. The client prefers someone with positive energy, an upbeat, low key work-minded personality, and proactive mentality to continuously keep the estate maintained.You will worked in high level estates, and are able provide an exceptional level of service. Maintaining solid boundaries, always on task, keeping conversation to a very polite minimum with the principal is required.There is a Personal Assistant in the residence working who can help with guidance and some training. The Housekeeper should be prepared to hit the ground running and know how to clean properly, complete tasks daily (not leaving wet laundry in the washer or laundry unfolded in the dryer), inventorying goods, removing expired items, and always looking for additional tasks if your work is done before the day has completed. Supervised by the Estate Manager, you will be directed by the EM regarding weekly schedule and duties. A proactive and independent mindset is appreciated, someone who works well self-supervised in a large residence. This is a formal household, although there is no uniform, you will be wearing all black attire, (black khakis, black shirt, and tennis shoes). Location: Brentwood,CA Schedule: Monday-Friday/weeknights and weekends as needed Compensation: $35 hour on payroll. Benefits offered. Must pass full background and reference check

For more information, please refer to our candidate page: FAQ Candidates

 

Job Features

Job CategoryOpen Job
Salary$35 per hour DOE
BenefitsBenefits

Our UHNW clients in BRENTWOOD, CA are in need of a full-time Housekeeper to work a very flexible and fluid schedule that will require weekdays, weeknights and weekends (floating schedule which will be...