ADMINISTRATIVE ASSISTANT – AUSTIN, TX Highly organized and tech-savvy Administrative Assistant needed to join a private Family Office in Austin, Texas. Reporting directly to the Chief of Staff, this is an in-person role for someone who enjoys keeping things organized, managing multiple priorities, and providing reliable day-to-day support in a busy environment. The successful candidate will assist with a variety of administrative needs, helping the Chief of Staff and broader team stay organized, prepared, and on track. Priorities may shift throughout the day, so this person should be comfortable managing several requests at once, meeting deadlines, and finding solutions without needing constant direction. The ideal candidate is sharp, dependable, and exceptionally comfortable with technology. They have strong Microsoft Office skills, excellent time management, and the ability to quickly learn new systems and digital tools. Just as important, they bring a positive, collaborative attitude and take genuine pride in being the person others can rely on to get things done Responsibilities Administrative Support

• Provide day-to-day administrative support to the Chief of Staff and Family Office team
• Assist with scheduling, meeting coordination, correspondence, and general administrative needs
• Prepare documents, spreadsheets, presentations, and other materials as requested
• Organize digital files, records, and information so materials are accurate and easily accessible
• Assist with data entry, document management, and other ongoing administrative projects
• Track deadlines, open items, and follow-up needs to help ensure priorities continue moving forward
• Handle confidential information with professionalism and discretion

Organization and Coordination

• Manage multiple requests and priorities simultaneously while maintaining strong attention to detail
• Help coordinate meetings, projects, and day-to-day Family Office activities
• Maintain calendars, lists, trackers, and other organizational tools as needed
• Follow up on outstanding items and communicate updates to the appropriate team members
• Assist with research, special projects, and other requests as they arise
• Anticipate administrative needs and help resolve issues before they become urgent

Technology and Systems

• Utilize Microsoft Office and other digital platforms to support daily administrative needs
• Create and maintain professional documents, spreadsheets, presentations, and organizational tools
• Help maintain efficient digital filing and information-management systems
• Quickly learn and adapt to new applications, systems, and technology used by the Family Office
• Troubleshoot basic technology or workflow issues and help identify practical solutions
• Look for opportunities to improve administrative processes and organization through better use of technology

Team Support

• Work closely with the Chief of Staff and other members of the Family Office to support changing priorities
• Communicate clearly and professionally with internal team members and outside contacts
• Provide additional administrative support across the office when needed
• Approach requests with flexibility, good judgment, and a willingness to help
• Maintain the highest standards of professionalism, discretion, and confidentiality

Qualifications

• Previous administrative, executive support, office coordination, or similar professional experience
• Excellent technology and digital proficiency
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional organizational and time-management skills
• Strong ability to multitask and problem-solve while maintaining accuracy
• Demonstrated ability to manage deadlines and follow through on multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to producing high-quality work
• Resourceful, dependable, and comfortable working independently
• Quick learner who is comfortable adopting new systems and technology
• Collaborative and willing to assist wherever support is needed
• Professional and discreet when handling confidential information
• Authorization to work in the United States

Location: Austin, Texas. This is a full-time, in-person position based at the Family Office in West Lake Schedule: Monday through Friday, full-time. This position is primarily structured around regular Family Office business hours, with flexibility as needed to support changing priorities Compensation and Benefits: $90,000–$100,000 (DOE). A comprehensive benefits package will be discussed with qualified candidates Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

SENIOR EXECUTIVE ASSISTANT / EXECUTIVE BUSINESS PARTNER – SAN FRANCISCO, CA Our client is seeking an exceptional Senior Executive Assistant / Executive Business Partner to provide high-level support to a founder in San Francisco. This is a senior, trusted position for someone who has spent years supporting a founder or C-suite executive in a fast-moving technology environment and understands how to bring structure, sound judgment, and thoughtful execution to an exceptionally busy desk. The successful candidate will take ownership of the principal’s calendar, travel, meetings, priorities, and day-to-day operating rhythm while serving as a trusted extension of the principal with internal and external stakeholders. This person should be comfortable making judgment calls, protecting the principal’s time, anticipating what is coming next, and ensuring that conversations and commitments turn into action. Beyond managing the day-to-day, they will have the opportunity to build stronger systems and processes around the principal and help shape how executive support operates as needs continue to grow. The ideal candidate brings significant experience supporting founders or senior executives within the Bay Area technology ecosystem, ideally within AI, semiconductors, advanced technology, or another highly technical environment. They are exceptionally organized and proactive, but equally strong in judgment, communication, and relationship management. This is someone who understands how to work around highly accomplished founders, researchers, scientists, engineers, and executives and knows when to step forward, when to quietly make something happen, and when simply to get out of the way Responsibilities Executive and Founder Support

• Own the principal’s complex calendar, scheduling, travel, and daily operating rhythm from beginning to end
• Manage competing priorities and make thoughtful decisions around meetings, access, timing, and the principal’s attention
• Anticipate upcoming needs and ensure the principal is prepared for meetings, travel, commitments, and changing priorities
• Coordinate complex domestic and international travel, including itineraries, accommodations, transportation, and last-minute changes
• Organize meetings, briefings, and supporting materials and ensure the appropriate information is available in advance
• Track commitments, decisions, and follow-up items through completion
• Maintain excellent awareness of the principal’s priorities and help ensure time and attention remain focused appropriately
• Respond calmly and efficiently when schedules or priorities change with little notice

Communication and Relationship Management

• Serve as a trusted extension of the principal with senior leaders, founders, executives, researchers, advisors, and other important stakeholders
• Manage communications and requests with excellent judgment, discretion, and an understanding of appropriate access
• Build strong working relationships across the principal’s professional and personal support teams
• Coordinate closely with existing assistants and other team members to ensure priorities are communicated and executed consistently
• Act as a bridge between the principal and broader support infrastructure when needed
• Represent the principal professionally and thoughtfully in both internal and external interactions
• Handle highly sensitive and confidential information with absolute discretion

Meetings, Events and Special Projects

• Coordinate executive meetings, dinners, gatherings, offsites, and other events
• Manage logistics, guest communication, vendors, venues, and supporting details as needed
• Ensure meetings and events are thoughtfully planned and appropriate for the audience
• Assist with special projects that may span professional and personal priorities
• Research, organize, and execute requests independently, bringing back solutions and recommendations rather than additional work
• Maintain strong follow-through across multiple concurrent projects and commitments
• Systems and Operations
• Build and refine systems, processes, and working rhythms that improve the efficiency of the principal’s office
• Develop practical tools for tracking priorities, commitments, meetings, communications, and follow-up
• Identify gaps in existing processes and implement solutions before they become larger issues
• Create greater consistency and structure while remaining flexible enough to accommodate a rapidly changing environment
• Partner with the broader team to improve communication and coordination across executive and personal support
• Help establish scalable executive support practices as the principal’s needs and team continue to evolve

Team Leadership

• Serve as a senior resource and partner to other Executive Assistants and support professionals
• Mentor and develop administrative team members as appropriate
• Help establish clear roles, communication practices, and service standards across the support team
• Support future hiring, onboarding, and development of additional executive or administrative staff as needs grow
• Lead with a collaborative, low-ego approach and a genuine willingness to help the broader team succeed

Qualifications

• 8+ years of experience supporting C-suite, founder, President, SVP-level, or similarly senior executives as an Executive Assistant, Executive Business Partner, Administrative Business Partner, or comparable role
• Significant experience owning the desk of a founder or highly sophisticated senior executive
• Experience within AI, semiconductors, hyperscale compute, advanced technology, or another highly technical, fast-moving environment strongly preferred
• Familiarity with the Bay Area technology ecosystem and the pace and culture surrounding founder-led organizations
• Proven experience managing highly complex calendars, competing priorities, executive travel, meetings, and communications
• Exceptional judgment with the ability to make thoughtful decisions independently
• Strong understanding of how to work effectively with founders, researchers, scientists, engineers, and senior executives
• Experience mentoring, managing, or leading Executive Assistants or administrative professionals
• Exceptional organization, attention to detail, and follow-through
• Highly proactive with the ability to anticipate needs before being asked
• Calm and composed in an environment where priorities can shift quickly
• Low-ego, service-oriented approach with a willingness to handle whatever is needed to keep the principal and team moving forward
• Excellent written and verbal communication skills
• Strong technology proficiency and comfort learning new tools and systems
• Absolute discretion and sound judgment when handling confidential or sensitive information
• Significant flexibility based on the principal’s schedule and priorities
• Bachelor’s degree or equivalent combination of education, training, and relevant professional experience
• Authorization to work in the United States; visa sponsorship may be considered for an exceptional candidate

Preferred Experience

• Previous support of a founder or principal within the Bay Area technology community
• Direct experience within frontier AI, semiconductor, compute infrastructure, or another advanced technology organization
• Long-term tenure supporting and growing alongside a single executive
• Experience working within a Founder’s Office or Office of the CEO
• Experience building executive-support systems and processes from the ground up
• Experience leading or developing a team of Executive Assistants or administrative professionals
• Comfort working across both professional and high-touch personal priorities when needed

Location: San Francisco, California. This is an in-person, office-based position in San Francisco. Bay Area candidates with established experience supporting founders or senior technology executives are strongly preferred Schedule: Full-time with significant flexibility based on the principal’s schedule and priorities. This is a high-touch executive support position and will require availability outside of traditional business hours when circumstances require it. The successful candidate should be comfortable operating in a fast-moving environment where schedules and priorities may change with little notice Compensation and Benefits: $175,000–$350,000+ (DOE). Compensation will be determined based on the successful candidate’s experience, background, and overall scope of the position. A comprehensive benefits package will be discussed with qualified candidates Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

CAREER DAYTIME NANNY (BILINGUAL PREFERRED) – TAMPA BAY, FL-SEEKING LOCAL CANDIDATES ***Local Candidates Only***

Our client is seeking an experienced, nurturing, and engaging Career Daytime Nanny to join an established childcare team supporting their children in the Tampa Bay area. This is a wonderful opportunity for a career childcare professional who enjoys working collaboratively with other experienced nannies while creating a safe, structured, and enriching environment where children can thrive.

The successful candidate will work closely with the parents and other nannies to support the children’s daily routines, encourage age-appropriate learning and development, and provide thoughtful guidance through every stage of childhood. There will typically be two to three nannies working together at the same time, so someone who communicates well, understands how to work as part of a team, and can naturally step in where needed will be especially successful in this household.

The ideal candidate is warm, energetic, organized, and genuinely passionate about child development. They understand how to balance structure with creativity, maintain consistent routines, and foster curiosity through meaningful experiences both at home and in the community. The family would also like to incorporate a second language into their children’s daily lives, making bilingual candidates especially attractive

Responsibilities

Childcare and Development

• Provide attentive, nurturing care while creating a safe, positive, and engaging environment
• Support each child’s emotional, social, and developmental growth through age-appropriate activities
• Encourage learning through reading, creative play, arts and crafts, outdoor activities, and educational experiences
• Maintain consistent routines for meals, naps, homework, and other daily needs as appropriate
• Foster independence, confidence, and good manners through positive guidance and encouragement
• Work collaboratively with the other nannies to provide consistent care and routines for the children

Daily Family Support

• Prepare nutritious meals and snacks for the children
• Maintain children’s bedrooms, play areas, clothing, and belongings in an organized and tidy condition
• Manage children’s laundry and ensure clothing, supplies, and seasonal items remain organized
• Coordinate school schedules, extracurricular activities, appointments, and playdates
• Maintain children’s calendars and communicate important updates with the parents and nanny team
• Assist with school projects and other child-related needs as requested

Transportation and Activities

• Safely transport children to and from school, activities, appointments, and outings
• Plan engaging local excursions that encourage learning, creativity, and physical activity
• Maintain flexibility as the children’s schedules and family needs evolve

Household and Nanny Team Collaboration

• Communicate openly with the parents and other nannies regarding schedules, routines, developmental milestones, and daily activities
• Work collaboratively within a fully staffed household and established childcare team
• Be comfortable sharing responsibilities and adjusting throughout the day based on the needs of the children
• Anticipate the family’s needs and proactively assist wherever appropriate
• Maintain the highest level of discretion and professionalism at all times

Qualifications

• Previous experience as a Career Nanny supporting private families
• Strong understanding of child development and age-appropriate educational activities
• Warm, engaging, and nurturing personality with excellent communication skills
• Experience working collaboratively with other nannies or within a fully staffed private household strongly preferred
• Ability to create structured routines while remaining flexible to the family’s changing needs
• Comfortable preparing healthy meals for children
• Clean driving record and confidence transporting children safely
• Current CPR and First Aid Certification or willingness to obtain prior to employment
• Authorization to work in the United States
• Flexibility to adjust hours or provide additional support when occasionally needed

Preferred Experience

• Bilingual in English and Spanish, Mandarin, Russian, or another second language
• Previous experience working as part of a multi-nanny childcare team
• Previous experience in a fully staffed private household
• Background in early childhood education or childhood development

Location: Tampa Bay, Florida. This is a full-time, live-out position. Local candidates are strongly preferred.

Schedule: Full-time, five days per week, generally 6:00/7:00 a.m.–3:00/4:00 p.m.

The exact start and end time may vary based on the family’s schedule. Flexibility is important, and the successful candidate should be willing to adjust occasionally when family needs or schedules change.

This is primarily a daytime, locally based position. Travel is not currently expected to be a regular responsibility, as the family’s ROTA nanny team will primarily provide travel coverage.

Compensation and Benefits: $100,000-$120,000K annually

A comprehensive benefits package is offered. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates

DIRECTOR OF RESIDENCES – AUSTIN, TX (HYBRID WITH REGULAR TRAVEL) Our client is seeking an accomplished Director of Residences to provide strategic leadership and operational oversight across a portfolio of exceptional private residences throughout the United States, with limited oversight of one international property. Based in Austin and working closely with the Chief of Staff, this is a highly visible leadership role for a seasoned estate professional who understands the nuances of private service. The ideal candidate will be skilled at building and mentoring exceptional teams, developing strong House Managers, and establishing thoughtful systems and standards across multiple properties, while recognizing that each residence has its own rhythm, character, and way of operating. This is very much a hands-on role. The Director of Residences will divide their time between the Family Office and the family’s properties, spending time on the ground with House Managers and household teams. They will help identify what is working, where additional support or training is needed, and what can be improved, while ensuring each team has the tools and leadership they need to be successful. The ideal candidate has extensive experience supporting HNW/UHNW families and has successfully led operations across multiple private residences. They are an exceptional people leader who knows how to manage both up and down, communicate well across different teams, and step in personally when the situation calls for it. They are collaborative, highly organized, and equally comfortable thinking about the bigger picture or helping solve an immediate issue at one of the residences Responsibilities Residential Leadership and Operations

• Provide senior-level operational oversight across a portfolio of luxury private residences
• Partner closely with the Chief of Staff to ensure residential operations remain aligned with the family’s priorities and expectations
• Serve as a trusted leadership resource for House Managers across the residential portfolio
• Spend meaningful time onsite at each residence, working directly with House Managers and household teams
• Evaluate household operations, staffing, service standards, systems, and overall property readiness
• Create consistency and accountability across residences while recognizing the individual needs of each home
• Ensure residences remain exceptionally maintained, organized, and prepared for principal and guest use
• Identify operational challenges early and work with onsite teams to find practical solutions

Team Leadership and Development

• Lead, mentor, train, and develop House Managers and residential staff across multiple locations
• Establish clear expectations and provide ongoing coaching, feedback, and performance support
• Help House Managers strengthen their own leadership skills and effectively manage their household teams
• Support recruiting, onboarding, training, and retention of residential staff as needed
• Develop and implement training standards across domestic departments
• Foster a collaborative household culture built around professionalism, accountability, communication, and exceptional service
• Step into household operations personally when needed to support teams, troubleshoot challenges, or establish new processes

Standards, Systems and Process Improvement

• Develop, evaluate, and refine household operating procedures, service standards, and organizational systems across the portfolio
• Ensure household manuals, inventories, maintenance schedules, vendor information, and other important residential documentation remain current and organized
• Identify opportunities to improve efficiency, communication, and consistency between residences
• Support House Managers in implementing systems that make day-to-day operations more effective
• Maintain clear reporting and communication between the residences and Chief of Staff

Cross-Functional Collaboration

• Work closely with the Chief of Staff, Family Office, House Managers, and other internal teams to coordinate residential priorities
• Facilitate strong communication between household teams and Family Office support functions
• Manage both up and down effectively, communicating residential needs, challenges, and recommendations with sound judgment
• Collaborate across teams on projects, events, travel, property transitions, and other family priorities
• Serve as a trusted bridge between leadership and residential teams while maintaining appropriate discretion and professional boundaries

Property and Vendor Oversight

• Provide high-level oversight of maintenance, repairs, household projects, and vendor relationships across the residential portfolio
• Support House Managers with complex vendor, contractor, and property-related matters
• Review operational needs and help ensure the appropriate resources are in place at each residence
• Assist with special projects and other residential initiatives as needed
• Provide limited oversight of an international residence in partnership with the established local team

Qualifications

• At least 7-10 years of consistent Director of Residences, Estate Management, or comparable multi-residence leadership experience supporting HNW/UHNW families
• Proven experience overseeing multiple luxury residences and household teams across multiple locations
• Exceptional experience leading, training, mentoring, and developing House Managers and domestic staff
• Strong understanding of private household operations and elevated service standards
• Hands-on leadership style with a willingness to work alongside residential teams when onsite
• Demonstrated ability to manage both up and down within a sophisticated private household or Family Office environment
• Extensive experience collaborating across different teams and departments
• Exceptional judgment, emotional intelligence, and communication skills
• Highly organized with the ability to manage multiple residences, teams, and priorities simultaneously
• Proactive, resourceful, and comfortable solving problems as needs evolve
• Professional, discreet, and committed to maintaining the highest level of confidentiality
• Tech-savvy and comfortable using modern communication, project management, and household management platforms
• Ability and willingness to travel regularly throughout the United States and occasionally internationally
• Valid driver’s license and authorization to work in the United States

Location: Austin, Texas, with regular travel to the family’s residences throughout the United States and occasional international travel. This is a hybrid position combining time at the Family Office in West Lake with significant onsite presence at the family’s residences. The successful candidate should expect regular travel and genuinely enjoy being on the ground with House Managers and residential teams Schedule: Full-time with flexibility based on the needs of the family, residences, and household teams. Regular domestic travel is an essential part of the position, with occasional international travel as needed Compensation and Benefits: $225,000–$325,000 DOE. The family is open to considering compensation above the stated range for an exceptional candidate whose experience and qualifications warrant consideration. A comprehensive benefits package will be discussed with qualified candidates Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

PERSONAL ASSISTANT TO CHIEF OF STAFF – AUSTIN, TX A bright, highly organized, and proactive Personal Assistant is sought to support the Chief of Staff with hands-on assistance across a broad range of personal, household, and day-to-day needs. Based primarily in Austin, this is an excellent opportunity for a resourceful, service-minded professional who thrives in a fast-paced private household and is eager to grow alongside an experienced Chief of Staff and a busy family. This role does not require a traditional Personal Assistant background. More important is finding someone who thinks ahead, follows through, and is comfortable figuring things out as needs arise. The successful candidate will help keep personal priorities organized, coordinate logistics, research and resolve requests, and work closely with team members in other locations to ensure nothing falls through the cracks. The ideal candidate is naturally helpful, quick on their feet, and exceptionally organized. They know how to manage multiple priorities without becoming overwhelmed, communicate well with different personalities, and approach requests with a genuine desire to find a solution. There is significant opportunity to learn and take on greater responsibility over time, making this an excellent role for someone who wants to build a long-term career supporting a sophisticated private household Responsibilities Personal and Daily Support

• Provide day-to-day personal assistance to the Chief of Staff, helping manage changing priorities and requests
• Coordinate appointments, reservations, errands, purchases, returns, deliveries, and other personal logistics
• Research products, services, vendors, travel needs, and resources as requested
• Help organize personal projects and ensure outstanding items are followed through to completion
• Anticipate upcoming needs and proactively address details before they become urgent
• Handle sensitive personal information with discretion and sound judgment

Household and Lifestyle Coordination

• Provide remote support for residential and personal needs in additional locations, working closely with locally based team members
• Coordinate with household staff, vendors, service providers, and other members of the family’s support team
• Assist with household-related requests, purchasing, scheduling, and special projects
• Maintain organized records, lists, contacts, and other information needed to keep personal matters running smoothly
• Help troubleshoot day-to-day issues and find practical solutions as needs arise

Travel and Logistics

• Assist with travel planning, itineraries, reservations, packing logistics, and other trip-related needs
• Travel occasionally with or in support of the Chief of Staff based on their schedule
• Coordinate changing logistics and respond calmly to last-minute adjustments
• Ensure important details and follow-up items are communicated to the appropriate team members

Organization and Communication

• Manage multiple requests simultaneously while keeping priorities organized and deadlines on track
• Maintain clear communication with the Chief of Staff and team members across different locations
• Track open items and proactively follow up until matters are fully resolved
• Work collaboratively across the broader support team and step in wherever additional help is needed
• Maintain the highest standards of professionalism, discretion, and confidentiality

Qualifications

• Previous experience in a Personal Assistant, Executive Assistant, hospitality, concierge, administrative, client service, or other high-touch support role is welcomed, but traditional PA experience is not required
• Exceptional organizational and time-management skills
• Excellent ability to multitask, prioritize, and problem-solve
• Naturally proactive with strong follow-through and attention to detail
• Client-focused and genuinely service-oriented
• Resourceful and comfortable researching unfamiliar requests and finding solutions independently
• Strong written and verbal communication skills
• High emotional intelligence and ability to work effectively with different personalities
• Comfortable receiving direction while also knowing when to take initiative
• Tech-savvy and comfortable learning new systems, applications, and communication platforms
• Flexible and adaptable as priorities and schedules change
• Valid driver’s license and authorization to work in the United States

Location: Austin, Texas. This position is primarily based in person in Austin. The Personal Assistant will also provide remote support for the Chief of Staff’s needs related to residences in other U.S. locations, working in partnership with team members who are based locally. Occasional travel to Washington, D.C. will be required based on the Chief of Staff’s schedule Schedule: Full-time, with flexibility based on the Chief of Staff’s schedule and changing priorities. Occasional travel and additional flexibility may be required during particularly busy periods Compensation and Benefits: $70,000–$100,000 (DOE). The family is open to considering compensation above the stated range for an exceptional candidate whose experience and qualifications warrant consideration. A comprehensive benefits package will be discussed with qualified candidates Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

PRIVATE HEALTH AND FITNESS COACH – IRVINE, CA Our client is seeking an experienced and highly knowledgeable Private Health and Fitness Coach to develop and oversee a highly personalized training program focused on long-term health, strength, performance, and longevity. Based in Irvine, this is a part-time private position for someone who takes a thoughtful, individualized approach to fitness and enjoys working collaboratively as part of a broader wellness team. The successful candidate will train with the principal approximately five days per week while also dedicating time outside of sessions to programming, progress tracking, nutrition and activity discussions, and regular coordination with the principal’s existing trainer and other wellness professionals. The goal is to create a truly integrated approach to health and fitness rather than a traditional personal training relationship. The ideal candidate brings strong technical expertise, curiosity, and excellent communication skills. They are highly engaged in their client’s progress, comfortable collaborating with other professionals, and able to continuously adjust programming based on performance, recovery, lifestyle, and evolving wellness goals. This is an excellent opportunity for a coach who enjoys building a long-term relationship with one client and becoming genuinely invested in helping them achieve measurable results Responsibilities Training and Programming

• Design and lead a highly individualized fitness program aligned with the principal’s long-term health, strength, performance, and longevity goals
• Conduct approximately five private training sessions per week, generally Monday through Friday
• Develop thoughtful programming across strength, cardiovascular fitness, mobility, flexibility, balance, and functional movement
• Conduct regular assessments and track progress across relevant fitness and wellness markers
• Continuously adjust programming based on performance, recovery, activity levels, lifestyle, and evolving goals
• Monitor form, movement quality, and physical response to training to help reduce the risk of injury
• Incorporate mobility, corrective exercise, recovery techniques, and other appropriate modalities into the overall program
• Maintain organized records of training sessions, assessments, progress, and ongoing goals

Wellness Coordination

• Work closely with the principal’s existing trainer and broader wellness team to create a coordinated approach to training, nutrition, recovery, and overall health
• Maintain regular communication with the principal’s existing trainer regarding programming, progress, activity levels, nutrition, recovery, and changing priorities
• Collaborate appropriately with the principal’s chef, chiropractor, naturopathic provider, physician, and other health or wellness professionals
• Incorporate relevant professional guidance into training and wellness programming when appropriate
• Help ensure recommendations across the principal’s wellness team are understood and thoughtfully incorporated into the overall program
• Participate in regular discussions regarding diet, nutrition, activity, recovery, and progress

Tracking and Ongoing Support

• Track relevant performance, activity, recovery, and wellness metrics
• Utilize wearable technology and health-tracking data when appropriate to help inform programming and measure progress
• Research training methods, resources, equipment, or wellness strategies that may support the principal’s goals
• Provide thoughtful guidance and accountability between training sessions
• Manage training schedules and session-related logistics
• Maintain complete confidentiality regarding the principal’s health, schedule, and personal information

Qualifications

• Minimum of five years of professional experience as a Personal Trainer, Private Fitness Coach, Strength and Conditioning Coach, or similar wellness professional
• Nationally recognized certification through NASM, NSCA, ACSM, or an equivalent organization
• Current CPR and AED certification
• Strong knowledge of strength training, cardiovascular health, mobility, injury prevention, recovery, and corrective exercise
• Strong knowledge of kinesiology, exercise physiology, nutrition, or a related health and fitness discipline is preferred; candidates should be comfortable communicating with physicians, clinicians, and other health and wellness professionals
• Experience developing highly personalized programs around long-term wellness and measurable goals
• Comfortable collaborating with other trainers, physicians, nutrition professionals, and wellness providers
• Strong understanding of the relationship between training, nutrition, recovery, and overall performance
• Excellent communication skills with the ability to educate, motivate, and adapt to individual preferences
• Highly organized with strong follow-through and attention to detail
• Professional, discreet, dependable, and comfortable working one-on-one with a private client
• Valid driver’s license, reliable transportation, and authorization to work in the United States
• Verifiable professional references

Preferred Experience

• Prior experience supporting private, executive, or UHNW clients
• Experience developing longevity-focused programs incorporating functional strength, mobility, cardiovascular fitness, recovery, and metabolic health
• Familiarity with wearable technology and health-monitoring platforms, including Oura, WHOOP, or similar tools
• Degree or advanced education in kinesiology, exercise physiology, nutrition, exercise science, or a related field welcomed but not required
• Additional certifications in corrective exercise, mobility, recovery, nutrition, or related areas
• Experience working as part of a multidisciplinary health and wellness team

Location: Irvine, California. This is an in-person position, and local Orange County candidates are strongly preferred. Training will take place at a mutually agreed-upon fitness facility in the Irvine area, with the goal of creating a more personalized training experience for the principal Schedule: Part-time with a customized schedule. The principal currently trains approximately five days per week, Monday through Friday, with each session requiring approximately one to two hours. Training currently takes place around 8:00–9:00 a.m., although there is flexibility to discuss the timing with the successful candidate. The position is anticipated to include approximately 5–10 hours per week of direct training, with additional time dedicated to programming, progress tracking, communication, and coordination with the principal’s existing trainer and broader wellness team. This is not a guaranteed 40-hour-per-week position. The final schedule and overall weekly commitment will be developed with the successful candidate based on the structure of the program Compensation and Benefits: Competitive compensation will be offered based on experience, qualifications, and the finalized scope and schedule of the position. The client is open to discussing a structure that appropriately compensates the successful candidate for both direct training time and ongoing programming, communication, and wellness-team coordination. A paid trial period may be requested before a longer-term arrangement is finalized Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

CAREER ROTA NANNY (BILINGUAL PREFERRED) – TAMPA BAY, FL **Seeking Local Candidates** Our client is seeking an experienced, nurturing, and engaging Career ROTA Nanny to provide exceptional care and support for their children in the Tampa Bay area. This is a wonderful opportunity for a career childcare professional who enjoys becoming a trusted part of a family's daily life while creating a safe, structured, and enriching environment where children can thrive. Working closely with the parents, the successful candidate will oversee the children's daily routines, encourage age-appropriate learning and development, and provide thoughtful guidance through every stage of childhood. The family would love to incorporate a second language into their children's daily lives, making bilingual candidates especially attractive, though exceptional candidates of all backgrounds will be considered. The ideal candidate is warm, energetic, organized, and genuinely passionate about child development. They understand how to balance structure with creativity, maintain consistent routines, and foster curiosity through meaningful experiences both at home and in the community Responsibilities Childcare and Development

• Provide attentive, nurturing care while creating a safe, positive, and engaging environment
• Support each child's emotional, social, and developmental growth through age-appropriate activities
• Encourage learning through reading, creative play, arts and crafts, outdoor activities, and educational experiences
• Maintain consistent routines for meals, naps, homework, and bedtime as appropriate
• Foster independence, confidence, and good manners through positive guidance and encouragement

Daily Family Support

• Prepare nutritious meals and snacks for the children
• Maintain children's bedrooms, play areas, clothing, and belongings in an organized and tidy condition
• Manage children's laundry and ensure clothing, supplies, and seasonal items remain organized
• Coordinate school schedules, extracurricular activities, appointments, and playdates
• Maintain children's calendars and communicate important updates with the parents
• Assist with school projects and other child-related administrative needs as requested

Transportation and Travel

• Safely transport children to and from school, activities, appointments, and outings
• Plan engaging local excursions that encourage learning, creativity, and physical activity
• Travel with the family as needed to provide consistent childcare and support while away from home
• Maintain flexibility as family schedules and travel plans evolve

Household Collaboration

• Communicate openly with the parents regarding developmental milestones, schedules, and daily activities
• Work collaboratively with household staff to ensure the home operates smoothly
• Anticipate the family's needs and proactively assist wherever appropriate
• Maintain the highest level of discretion and professionalism at all times

Qualifications

• Previous experience as a Career Nanny supporting private families
• Strong understanding of child development and age-appropriate educational activities
• Warm, engaging, and nurturing personality with excellent communication skills
• Ability to create structured routines while remaining flexible to the family's changing needs
• Comfortable preparing healthy meals for children
• Clean driving record and confidence transporting children safely
• Current CPR and First Aid Certification or willingness to obtain prior to employment
• Valid passport and willingness to travel with the family as needed
• Authorization to work in the United States

Preferred Experience

• Bilingual in English and Spanish, Mandarin, Russian, or another second language
• Previous experience working in a fully staffed private household
• Background in early childhood education or childhood development
• Experience traveling domestically and internationally with private families

Location: Tampa Bay, Florida. This is a full-time, live-out position. Schedule: Full-time schedule with flexibility to support occasional evenings, weekends, and travel as the family's needs require. Compensation and Benefits: $120--$150K along with a comprehensive benefits package. Employment is contingent upon a clear background check and verification of professional employer references

HOUSEMAN / DRIVER – TAMPA BAY, FL **Seeking Local Candidates** Our client is seeking a dependable, proactive, and service-oriented Houseman / Driver to support the daily operations of a beautifully maintained private estate in the Tampa Bay area. This is an excellent opportunity for someone who enjoys staying busy, takes pride in maintaining a luxury property, and understands the importance of anticipating the household's needs before being asked. Working closely with the Estate Manager and household team, this individual will provide hands-on support across a wide range of responsibilities, including property upkeep, vehicle care, driving, vendor coordination, and general household assistance. No two days will be exactly alike, making this an ideal role for someone who enjoys variety, takes initiative, and approaches every task with professionalism and a positive attitude. The ideal candidate is resourceful, mechanically inclined, physically active, and genuinely enjoys helping wherever needed. They understand that the little details matter and take pride in ensuring the home, grounds, and vehicles are always maintained to exceptional standards Responsibilities Property and Household Support

• Assist with the day-to-day maintenance and presentation of the residence and surrounding grounds
• Perform routine property inspections and proactively identify maintenance or repair needs
• Complete light handyman tasks and coordinate larger repairs with outside vendors when appropriate
• Support the household team with general setup, organization, and projects throughout the property
• Assist with moving furniture, deliveries, seasonal preparations, and other physically demanding household tasks
• Help ensure the residence is always prepared for the family's arrival and guests

Transportation and Vehicle Care

• Provide safe, professional transportation for the principals, family members, and guests as requested
• Coordinate airport transfers, appointments, errands, and other transportation needs
• Maintain the family's vehicle fleet, including detailing, fueling, servicing, inspections, and routine maintenance
• Monitor vehicle condition and coordinate repairs or scheduled service appointments when needed

Grounds and Exterior Maintenance

• Assist with maintaining the exterior appearance of the property, including patios, walkways, outdoor living spaces, and recreational areas
• Support seasonal property readiness and ensure outdoor furnishings and equipment remain clean, organized, and well maintained
• Coordinate with landscaping, pool, and specialty vendors to ensure all exterior areas are properly maintained
• Assist with property readiness during severe weather or other seasonal events

Household Operations

• Receive deliveries and coordinate vendor access to the property
• Run household errands and assist with shopping or supply pickups as requested
• Work collaboratively with the Estate Manager and household staff to ensure efficient daily operations
• Assist with special events, entertaining, and guest arrivals as needed
• Maintain the highest standards of professionalism, confidentiality, and discretion

Qualifications

• Previous experience as a Houseman, Property Assistant, Estate Maintenance Technician, Butler, Driver, or similar role within a luxury private residence
• Strong general maintenance knowledge with the ability to complete basic handyman tasks
• Experience driving luxury vehicles with an excellent driving record
• Physically capable of lifting, moving, and completing active daily responsibilities
• Strong organizational skills and excellent attention to detail
• Positive attitude with a genuine willingness to assist wherever needed
• Ability to work independently while collaborating effectively within a household team
• Professional, discreet, and service-oriented demeanor
• Valid driver's license and authorization to work in the United States

Preferred Experience

• Previous experience supporting an UHNW principal or fully staffed estate
• Experience coordinating vendors, maintenance schedules, and household projects
• Knowledge of luxury vehicle care and preventative property maintenance
• Familiarity with residential security systems or smart-home technology is a plus

Location: Tampa Bay, Florida. This is a full-time, in-person position. Schedule: Full-time with flexibility to support evenings, weekends, special events, and occasional travel as the family's schedule requires. Compensation and Benefits: $80,000-105,000K (DOE) + a comprehensive benefits package. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

EXECUTIVE HOUSEKEEPER – TAMPA BAY, FL **Seeking Local Candidates** Our client is seeking an experienced, detail-oriented, and highly professional Executive Housekeeper to oversee the daily care and presentation of a beautifully maintained private residence in the Tampa Bay area. This is an outstanding opportunity for someone who takes genuine pride in creating an immaculate, welcoming home and understands the level of service expected within an ultra-high-net-worth household. Working closely with the principals and household team, the Executive Housekeeper will be responsible for maintaining the residence to exceptional standards while ensuring every space is guest-ready, thoughtfully organized, and cared for with the utmost attention to detail. From the preservation of fine furnishings and luxury finishes to wardrobe care, inventory management, and household organization, this role is integral to the overall operation of the home. The ideal candidate is proactive, resourceful, and quietly anticipates the needs of the household before they arise. They have an exceptional eye for detail, take ownership of their work, and understand that consistency, discretion, and pride in presentation are what transform a beautiful house into an exceptional home Responsibilities Housekeeping and Home Presentation

• Maintain the residence to the highest standards of cleanliness, organization, and presentation
• Perform detailed housekeeping throughout the home, ensuring every room is consistently owner and guest ready
• Provide expert care for fine furnishings, natural stone, specialty surfaces, artwork, luxury textiles, and other high-value finishes
• Make beds, refresh guest rooms, and provide thoughtful turndown service when appropriate
• Identify maintenance concerns or repairs proactively and communicate them promptly

Laundry and Wardrobe Management

• Launder, press, steam, and care for fine clothing, luxury linens, and delicate fabrics
• Maintain wardrobes, closets, and seasonal clothing rotations in an organized and pristine condition
• Coordinate dry cleaning, alterations, and specialty garment care as needed
• Monitor wardrobe inventories and assist with organization of personal belongings

Household Organization

• Maintain exceptional organization throughout pantries, kitchens, storage areas, closets, and household workspaces
• Monitor household inventories, cleaning supplies, toiletries, linens, and household essentials
• Restock supplies and coordinate purchasing as needed to ensure the home remains fully prepared
• Develop and maintain organized household systems that improve daily efficiency

Household Support and Vendor Coordination

• Assist with preparing the residence for family arrivals, overnight guests, and special occasions
• Coordinate with household vendors, specialty service providers, and contractors working inside the residence
• Work collaboratively with the Estate Manager and other household staff to ensure seamless daily operations
• Support special projects and additional household needs as requested
• Maintain the highest standards of confidentiality, professionalism, and discretion at all times

Qualifications

• Previous experience as an Executive Housekeeper or Senior Housekeeper within a luxury private residence
• Exceptional knowledge of luxury housekeeping practices and the care of fine furnishings, antiques, artwork, specialty surfaces, and delicate textiles
• Extensive experience with couture wardrobe care, luxury laundry, pressing, steaming, and garment organization
• Outstanding organizational skills with meticulous attention to detail
• Ability to work independently while collaborating effectively with a fully staffed household
• Strong communication skills and a positive, service-oriented attitude
• High level of professionalism, discretion, and integrity
• Authorization to work in the United States

Preferred Experience

• Previous experience supporting an UHNW principal or fully staffed private estate
• Experience overseeing household inventories and purchasing premium household supplies
• Familiarity with household operating procedures and luxury service standards
• Background supporting family events, entertaining, and guest readiness

Location: Tampa Bay, Florida. This is a full-time, in-person position. Schedule: Full-time with flexibility to support occasional evenings, weekends, or special events as the household requires. Compensation and Benefits: up to $110K, a comprehensive benefits package. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates

FULL-TIME HOUSEKEEPER- MENLO PARK, CA A private family in Menlo Park seeks a Full-Time Housekeeper with a strong background in hands-on cleaning and deep-cleaning execution to maintain their residence to a high standard. The ideal candidate is detail-driven, organized, and team-minded, with a calm, kind service style and a solid understanding of surface-appropriate cleaning methods for fine furnishings, fabrics, and finishes. This role is well suited to someone who enjoys rolling up their sleeves and taking ownership of thorough, consistent cleaning. You will partner with existing household staff in a positive, respectful environment and help keep the home clean, orderly, and guest ready. Responsibilities

• Daily cleaning and rotational deep cleaning across all rooms and finishes
• Bed making and linen changes; towel refreshes; seasonal swaps as directed
• Household laundry and wardrobe care: label reading, hand washing, pressing, and steaming
• Support dry cleaning logistics and floral services
• Care and preservation of delicate materials, artwork, and high-value items
• Identify and report maintenance needs; track simple work orders to completion
• Organization of closets, pantry, and storage with inventories and restocking
• Collaborate smoothly with the on-site chef (11:00 a.m.–7:00 p.m.) for cleanup, table setting, and light service as needed
• Assist with occasional entertaining, including event preparation, service, and post-event resets
• Partner respectfully with the Executive Housekeeper; complete project work during family travel windows
• Uphold a culture of professionalism, discretion, and teamwork (no drama or gossip)

Requirements

• Minimum five years of recent, high-level housekeeping experience in a private household
• Five-star standards and proven care of luxury fabrics, finishes, art, and furnishings
• English fluency (speak, read, and write)
• Legally authorized to work in the United States
• Excellent professional references and ability to pass a comprehensive background check
• Valid driver’s license with a strong driving record
• Dependable, positive, and solutions oriented
• Poised, kind, and professional; excellent communication and service mindset
• Exceptional organization and attention to detail; consistent follow through
• Flexibility to adjust schedule on occasion to support family needs
• COVID-19 vaccinated and boosted (client requirement)

Location: Menlo Park, California. Schedule:  Full-time, typical schedule listed below:

• Wednesday-Friday, 11:00 a.m. - 7:00 p.m.
• Saturday-Sunday, 8:00 a.m.–4:00 p.m.

Salary and Benefits:$45-55/per hour, (DOE), Health care plan, Dental and vision coverage, vacation, sick and holiday pay Employment is contingent upon a clear background check and verification of professional employer references. For more information about what we require and to be considered please review: FAQ Candidates