(LEAD) PERSONAL ASSISTANT – MONTREAL, QC (HYBRID) Our client is seeking an organized, proactive, and highly resourceful Personal Assistant or Lead Personal Assistant to support one of the founders of a dynamic and growing family office based in Montreal. This is an exciting opportunity to join a collaborative team supporting successful entrepreneurs who continue to lead multiple businesses while balancing active personal lives. Working alongside a close-knit established team of Personal Assistants, this individual will provide day-to-day lifestyle and personal support, helping to ensure the principal's schedule, residences, travel, and personal projects are managed seamlessly. While this role requires exceptional organization and follow-through, it is equally well suited for someone who enjoys solving problems, taking initiative, and finding thoughtful solutions before being asked. The ideal candidate is adaptable, personable, has excellent leadership abilities, and is naturally service-oriented with excellent judgment and strong organizational skills. Whether managing the team (if you are in the “lead” role), coordinating vendors, overseeing residential projects, planning travel, or handling day-to-day logistics, this individual will become a trusted partner who thrives in a fast-paced and ever-changing environment Responsibilities

• Provide comprehensive day-to-day personal support to one of the firm's founders
• Coordinate personal errands, appointments, and lifestyle logistics
• Manage residential property needs, including vendor scheduling, seasonal home preparation, maintenance coordination, and household projects
• Build and maintain relationships with household vendors and service providers
• Process vendor invoices and ensure payments are submitted accurately and on time
• Coordinate domestic and international business and personal travel, including flights, accommodations, ground transportation, and detailed itineraries
• Assist with calendar coordination and scheduling as needed
• Support personal projects and special requests while managing multiple priorities simultaneously
• Coordinate office lunches, deliveries, purchases, and other day-to-day administrative needs
• Work collaboratively with the Personal Assistant team to provide seamless support across the principals when needed
• Anticipate needs, solve problems proactively, and ensure every detail is handled with professionalism and discretion
• Maintain the highest level of confidentiality at all times

Qualifications

• Approximately five or more years of experience supporting an executive, entrepreneur, principal, or UHNW individual in a Personal Assistant, Executive Assistant, Family Office, or similar support role
• Exceptional organizational skills with outstanding attention to detail
• Strong problem-solving abilities and a proactive mindset
• Excellent communication and interpersonal skills
• Ability to prioritize multiple responsibilities while remaining calm under pressure
• Comfortable working independently while collaborating closely with a small team
• Professional, polished, and service-oriented approach
• Tech-savvy with strong administrative and organizational abilities
• Valid driver's license and authorization to work in Canada
• Conversational French required

Preferred Experience

• Experience supporting entrepreneurs, founders, executives, or principals
• Exposure to residential operations, vendor management, or household coordination
• Experience within a family office, private office, or fast-paced entrepreneurial environment
• Interest in growing into a leadership role over time

Location: Montreal, Quebec. This is a hybrid position requiring approximately one to two days per week in the office, with the remainder of the time spent working remotely or out in the field managing errands and supporting the principal's daily needs. Schedule

• Full-time; typical office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m.
• Flexibility to provide occasional support outside of standard business hours when the principal is traveling internationally

Compensation and Benefits CAD $70,000–$90,000, depending on experience and qualifications, along with a comprehensive benefits package. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

HOUSE MANAGER, AUSTIN, TX Our client is seeking an experienced, polished, and highly organized House Manager to oversee the day-to-day operations of a beautifully maintained private residence. This is an outstanding opportunity for a natural leader who enjoys creating structure, supporting a dedicated household team, and ensuring every aspect of the home operates seamlessly. Working closely with the family and household staff, the House Manager will oversee daily operations, coordinate household logistics, manage vendors and maintenance projects, support travel and guest preparations, and ensure the residence is consistently maintained to the highest standards. The ideal candidate leads with professionalism, emotional intelligence, and a genuine desire to create a welcoming, well-organized environment where both the family and staff can thrive. This role is best suited for someone who is proactive, solutions-oriented, and equally comfortable managing long-term projects while adapting to the changing priorities of a busy household Responsibilities Household Leadership and Operations

• Oversee the daily operations of the residence, ensuring the home is consistently maintained and family-ready
• Lead and support a collaborative household team while fostering a positive, service-oriented work environment
• Conduct regular property walkthroughs to maintain exceptional household standards
• Coordinate daily priorities and communicate effectively with household staff
• Respond promptly to family requests while anticipating needs whenever possible
• Maintain flexibility as schedules and priorities evolve throughout the day

Staff Management

• Supervise household staff across multiple disciplines
• Assist with recruiting, onboarding, scheduling, and training new team members
• Coach, mentor, and support staff while promoting accountability and professional development
• Conduct regular team meetings and maintain open communication across the household
• Partner with leadership regarding staffing needs and performance management

Property Management

• Coordinate preventative maintenance and oversee repairs throughout the residence
• Manage relationships with household vendors, contractors, and service providers
• Monitor household inventories and ensure supplies remain fully stocked
• Oversee household purchasing, special orders, shipping, and receiving
• Identify maintenance concerns and proactively coordinate timely resolution

Travel and Household Transitions

• Coordinate all household preparations before family arrivals and departures
• Oversee packing, wardrobe preparation, household setup, and travel logistics
• Coordinate luggage, transportation, and departure preparations
• Ensure the residence is fully prepared prior to the family's return

Guest and Event Support

• Assist with planning and coordinating events hosted at the residence
• Oversee household preparations for guests and special occasions
• Coordinate staff assignments and event logistics
• Ensure every guest experience reflects the family's standards of hospitality
• Maintain detailed records of guest preferences to support future visits

Qualifications

• Previous experience as a House Manager, Estate Manager, Executive Housekeeper, or similar leadership role within a private residence
• Proven ability to lead and develop household staff
• Exceptional organizational and project management skills
• Excellent communication and interpersonal abilities
• Strong emotional intelligence with sound judgment and decision-making skills
• Experience coordinating vendors, maintenance projects, and household operations
• Ability to manage multiple priorities while remaining calm under pressure
• Highly organized with exceptional attention to detail
• Professional, discreet, and service-oriented approach
• Valid authorization to work in the United States

Location: Austin, TX Schedule: Full-time with flexibility based on the family's schedule and household needs Compensation and Benefits: DOE Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates    

HOUSE / ESTATE MANAGER – LOS ANGELES, CA

Our clients are seeking an experienced and highly capable House / Estate Manager with a strong understanding of property maintenance (not necessarily hands on but comfortable with understanding issues and checking on systems) to oversee the care, maintenance, and day-to-day operations of their Los Angeles residence.

This is an outstanding opportunity for a seasoned private-service professional who understands the demands of managing a high-end property and takes pride in ensuring every aspect of the home is properly maintained, organized, and ready for the family's arrival. The primary focus of this position is preventative maintenance planning, vendor management, budgeting and overall property care. The ideal candidate has extensive experience organizing maintenance schedules, sourcing reliable service providers and overseeing their work. They must be resourceful and willing to learn the residence’s systems and unique maintenance needs, using property records and vendor guidance to identify concerns and coordinate appropriate solutions. Technical repair skills or a handyman/building-engineering background are not required. While the family's primary residence is in the southwest, the Los Angeles property must remain consistently maintained and prepared for their visits. When the family is in residence, the House / Estate Manager will also oversee household service, entertaining, and the overall guest experience. The right person is organized, resourceful, discreet, and confident managing both the operational and service sides of a private residence. They should be comfortable working independently, taking ownership of the property's needs, and maintaining clear communication with the family and their broader household team Responsibilities Property Operations and Maintenance

• Develop and manage preventative maintenance schedules for the residence, equipment and property systems.
• Identify, retain and manage qualified vendors for routine maintenance, unexpected repairs and emergencies.
• Maintain organized records of service history, operating instructions, warranties and guidance received from vendors.
• Learn the home’s systems, recognize potential problems and consult available records to troubleshoot when appropriate.
• Coordinate specialist repairs, negotiate service proposals, monitor costs and oversee work through completion.

Budgeting and Vendor Management

• Oversee property maintenance budgets, operating expenses, and related expenditures
• Track maintenance costs and identify opportunities to manage expenses responsibly
• Coordinate and oversee vendors, contractors, and specialized service providers
• Obtain and review estimates, proposals, and service recommendations
• Monitor the quality, timeliness, and completion of vendor work
• Review invoices and maintain accurate records of property-related expenses
• Maintain organized documentation of service agreements, warranties, maintenance records, and ongoing projects
• Ensure outside professionals are appropriately qualified for the work being performed

Household Management and Residence Readiness

• Oversee the general organization, presentation, and readiness of the residence
• Coordinate household services and support as needed
• Ensure the property is properly prepared before the family's arrival
• Maintain established household standards during periods when the family is away
• Coordinate deliveries, household supplies, and other operational needs
• Communicate property updates, outstanding issues, and recommendations to the appropriate family representatives
• Work collaboratively with existing household support personnel

Hospitality and Entertaining

• Prepare the residence for family visits, guests, and entertaining
• Coordinate household service and hospitality arrangements when the family is in residence
• Assist with planning and coordinating private gatherings and events
• Work with appropriate service providers to ensure entertaining needs are handled smoothly
• Maintain a welcoming, comfortable, and well-presented environment for the family and their guests

Qualifications

• Significant professional experience as a House Manager, Estate Manager, Residential Property Manager, or in a comparable senior private-residence management position
• Strong practical understanding of luxury residential property maintenance and building systems
• Extensive experience overseeing preventative maintenance, managing vendors and maintaining household or property budgets. Strong organizational skills, sound judgment and the resourcefulness to learn unfamiliar residential systems are essential. Candidates should be comfortable recognizing maintenance concerns and coordinating qualified professionals to resolve them
• Experience overseeing preventative maintenance, identifying potential system failures, and coordinating qualified repair professionals
• Proven ability to manage property budgets, operating expenses, vendor contracts, and maintenance expenditures
• Experience overseeing vendors, contractors, service providers, and property-related projects
• Strong understanding of the standards and expectations of high-net-worth private households
• Comfortable managing a residence that is not occupied by the family year-round
• Experience preparing residences for principal arrivals, guests, and entertaining
• Highly organized, proactive, and attentive to detail
• Excellent judgment and ability to distinguish routine maintenance needs from more urgent property concerns
• Strong communication, organizational, and follow-through skills
• Comfortable working independently while coordinating with a broader household team
• Professional, polished, and service-oriented
• Highly discreet with a strong understanding of confidentiality
• Comfortable using digital tools for maintenance tracking, budgets, scheduling, and communication
• Valid driver's license and clean driving record
• Authorization to work in the United States
• Excellent professional employer references
• Ability to successfully complete a comprehensive background check

Preferred Experience

• Experience managing large, high-value private residences
• Strong background in residential systems, preventative maintenance, and property operations
• Experience supporting multiple residences or working with a centralized family office or residential management team
• Experience overseeing household service and private entertaining
• Established relationships with qualified Los Angeles-area residential service providers

Location: Los Angeles, California. This is an on-site position. Local candidates with established knowledge of the Los Angeles market are strongly preferred Schedule: Full-time position. Specific working hours and flexibility requirements to be confirmed Compensation and Benefits: $200,000-$250,000 (DOE) with flexibility for exceptional qualifications and experience. Benefits package to be confirmed Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates    

HOUSE / ESTATE MANAGER – SAN FRANCISCO, CA A private family is seeking an experienced and highly capable House / Estate Manager to oversee the care, maintenance, and day-to-day operations of their San Francisco residence. This is an outstanding opportunity for a seasoned private-service professional who combines strong property management experience with a thorough understanding of residential building systems, preventative maintenance, and financial oversight. The primary focus of this position is ensuring the property is maintained to an exceptional standard, with particular attention to maintenance planning, budgeting, vendor management, and identifying potential issues before they become larger problems. The family is looking for someone who understands how a sophisticated private residence operates and can confidently assess maintenance concerns, determine the appropriate course of action, and coordinate qualified professionals to address them. The family's primary residence is in Austin, so the House / Estate Manager will be responsible for ensuring the San Francisco property remains properly maintained, organized, and ready for their visits. When the family is in residence, the role will also include coordinating household service, hospitality, and entertaining. The ideal candidate is proactive, resourceful, highly organized, and comfortable taking ownership of a property's ongoing needs. They should bring sound judgment, strong financial awareness, and a genuine commitment to maintaining a private residence with care, consistency, and discretion Responsibilities Property Operations and Maintenance

• Oversee the day-to-day operation, maintenance, and overall condition of the residence
• Maintain a thorough understanding of the property's systems, equipment, and maintenance requirements
• Conduct regular walkthroughs and inspections to identify issues requiring attention
• Recognize potential problems involving HVAC, plumbing, electrical, mechanical, and other residential systems
• Assess maintenance concerns and determine when qualified specialists should be engaged
• Establish and oversee preventative maintenance schedules
• Coordinate routine servicing, inspections, repairs, and ongoing property upkeep
• Track maintenance issues and ensure timely resolution
• Maintain the residence in excellent condition during periods when the family is away
• Ensure the property is consistently prepared for the family's arrival

Budgeting and Financial Oversight

• Oversee property maintenance budgets and operating expenses
• Track maintenance expenditures and monitor ongoing property costs
• Review vendor proposals, estimates, contracts, and invoices
• Maintain organized financial records related to property operations
• Identify opportunities to manage maintenance costs without compromising property standards
• Communicate budget considerations, upcoming expenses, and maintenance priorities to the appropriate family representatives

Vendor and Project Management

• Establish and maintain relationships with qualified service providers, contractors, and specialists
• Coordinate maintenance visits, repairs, inspections, and property-related projects
• Evaluate the quality and completion of vendor work
• Ensure service providers follow appropriate property standards and expectations
• Monitor project timelines and communicate progress or concerns
• Maintain organized service records, warranties, and property documentation
• Follow through on outstanding repairs and maintenance matters until resolved

Household Management and Residence Readiness

• Oversee the general organization, presentation, and readiness of the residence
• Coordinate household services and operational needs
• Ensure the home is properly prepared for family visits
• Maintain established household standards when the family is away
• Coordinate deliveries, supplies, and property-related requests
• Communicate regularly with the family's broader household team
• Identify opportunities to improve property operations and preventative maintenance practices

Hospitality and Entertaining

• Prepare the residence for family visits, guests, and entertaining
• Coordinate household service and hospitality arrangements when the family is in residence
• Assist with planning and coordinating private gatherings and events
• Work with service providers to ensure entertaining needs are handled smoothly
• Maintain a welcoming, comfortable, and well-presented environment for the family and their guests

Qualifications

• Significant professional experience as a House Manager, Estate Manager, Residential Property Manager, or in a comparable senior private-residence management role
• Strong practical understanding of luxury residential property maintenance and building systems
• Experience overseeing preventative maintenance and recognizing developing issues before they become significant problems
• Proven ability to manage property budgets, operating expenses, vendor contracts, and maintenance expenditures
• Experience coordinating contractors, specialized service providers, and property-related projects
• Excellent judgment when assessing maintenance concerns and determining the appropriate specialists to engage
• Strong understanding of the standards and expectations of high-net-worth private households
• Experience managing residences during extended periods when principals are away
• Comfortable overseeing household service, residence readiness, and private entertaining
• Highly organized, proactive, and attentive to detail
• Excellent communication and follow-through
• Able to work independently while collaborating with a broader household team
• Professional, polished, and service-oriented
• Highly discreet with a strong understanding of confidentiality
• Comfortable using digital tools for maintenance tracking, budgeting, scheduling, and communication
• Valid driver's license and clean driving record
• Authorization to work in the United States
• Excellent professional employer references
• Ability to successfully complete a comprehensive background check

Preferred Experience

• Experience managing high-value private residences in San Francisco or the greater Bay Area
• Strong background in residential building systems, preventative maintenance, and property operations
• Experience working with a family office or centralized residential management team
• Experience coordinating private entertaining and household service
• Established relationships with qualified San Francisco-area residential service providers

Location: San Francisco, California. This is an on-site position. Local candidates with established knowledge of the San Francisco market are strongly preferred Schedule: Full-time position. Specific working hours and flexibility requirements to be confirmed Compensation and Benefits: $200,000-$250,000 annually (DOE) with flexibility for exceptional qualifications and experience. Benefits package to be confirmed Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates    

SENIOR EXECUTIVE PERSONAL ASSISTANT, FULL TIME, ATLANTA, GA The SLG Group is seeking an experienced Senior Executive Personal Assistant to support a highly accomplished entrepreneur and public-facing executive based in Atlanta. The principal oversees multiple successful businesses, five properties, and a demanding schedule of travel, speaking engagements, events, and professional commitments. This is a senior-level, highly hands-on position requiring an exceptional assistant who can operate seamlessly between executive, personal, household, property, and travel responsibilities. The ideal candidate is highly organized, confident, discreet, and proactive, with the ability to anticipate needs several steps ahead and take ownership without requiring constant direction. Travel is a required component of this position. The principal travels approximately 50% of the month, and the EPA will accompany the principal on select trips and engagements. During periods of travel and major events, the position may require intensive side-by-side support. When not traveling, responsibilities will include managing personal and household matters in Atlanta as well as supporting business-related priorities as a Senior EPA meets Chief of Staff. This role requires someone who understands that no task is too large or too small and can move comfortably from high-level logistics and property projects to very hands-on personal support Responsibilities

• Provide high-level Senior Executive and Personal Assistant support across business, personal, household, property, and travel needs
• Manage a complex and frequently changing calendar, appointments, commitments, and personal schedule
• Coordinate domestic travel, including flights, accommodations, ground transportation, itineraries, and real-time changes
• Travel with the Principal as required for speaking engagements, events, meetings, and other commitments
• Prepare detailed travel and event briefs with schedules, contacts, addresses, transportation information, and other pertinent details
• Monitor flights, transportation, timing, schedules, and logistics proactively
• Drive the Principal as needed for airports, meetings, appointments, events, and errands
• Work closely with other staff and the business team to coordinate overlapping personal and professional priorities
• Anticipate needs, identify areas requiring attention, and take ownership without waiting for tasks to be delegated
• Assist with the oversight of five properties, including vendors, contractors, insurance matters, maintenance, deliveries, and ongoing projects
• Assist with a significant residential renovation and coordinate with the General Contractor and other vendors
• Coordinate household staff and service providers, including scheduling and providing access to the residence when required
• Establish and maintain household routines, organizational systems, inventories, and processes
• Manage groceries, household supplies, deliveries, shipping, returns, dry goods inventories, and personal errands
• Receive, organize, inventory, and track business and event-related merchandise and materials
• Coordinate personal appointments including glams, wellness, fittings, and other personal care
• Attend stylist fittings as needed and track wardrobe purchases, alterations, deliveries, and returns through spreadsheets or appropriate applications
• Assist with wardrobe planning and preparation for weddings, galas, speaking engagements, travel, and other events
• Assist with packing, unpacking, laundry, household organization, and travel preparation
• Support event-related details including décor, gifting, wardrobe, and personal logistics
• Ensure essential personal and business items are organized, charged, packed, and readily available
• Handle highly confidential personal, financial, household, and business information with complete discretion
• Develop systems and routines that create greater organization and efficiency across the Principal's daily life

Qualifications

• Minimum 5-7+ years of experience as a Senior Executive Personal Assistant, Personal Assistant, Chief of Staff, Lifestyle Manager, or similar senior-level support professional
• Prior experience supporting a high-level executive, entrepreneur, public figure, celebrity, political figure, or UHNW Principal strongly preferred
• Experience working in a hybrid Executive and Personal Assistant capacity
• Experience supporting frequent travel, public appearances, events, and complex schedules
• Exceptional organizational and time-management skills
• Highly proactive with the ability to anticipate needs several steps ahead
• Exceptional with maintaining a professional relationship and boundaries
• Strong sense of ownership, accountability, and follow-through
• Ability to receive direction and independently determine the steps required to execute
• Confident and comfortable taking charge and respectfully pushing back when appropriate
• Excellent judgment and problem-solving abilities
• Strong written and verbal communication skills
• High level of discretion and understanding of confidentiality and professional boundaries
• Comfortable collaborating with a direct Principal, business team, household staff, vendors, contractors, stylists, and other outside professionals
• Willing to handle high-level responsibilities and everyday personal tasks with equal attention and professionalism
• Flexible and comfortable with a schedule that may change significantly from week to week
• Able and willing to travel approximately 25-50% of the month as required
• Bachelor’s degree or equivalent professional experience required

Schedule: Full-Time, Flexible Schedule, typically Monday-Friday but fully on when traveling (no additional pay is offered during travel but all accommodations and food, etc. are taken care of) Travel: Required, how often will be determined by the advanced schedules provided by the principal Compensation package: $150,000-200,000/year; benefit stipend is offered (TBD) Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates    

EXECUTIVE HOUSEKEEPER / HOUSEHOLD ASSISTANT – DELRAY BEACH, FL Delray Beach, Florida family are seeking an experienced and highly detail-oriented Executive Housekeeper/Housekeeper to provide hands-on care and support for their primary residence and a nearby secondary property. This is an excellent opportunity for a career private-service professional who takes genuine pride in detailed housekeeping, organization, and maintaining a beautiful home to an exceptional standard. The primary focus of the position is thorough, detailed housekeeping, including laundry, ironing, linens, household organization, and ensuring the residence remains consistently clean, orderly, and guest-ready. This is a hands-on role rather than a supervisory position, and the Housekeeper will personally perform the work solo. The family is flexible regarding the schedule and can offer approximately 32–40 hours per week across four to five days. The ideal candidate is calm, discreet, dependable, and naturally observant, with the ability to recognize what needs attention and follow through without extensive direction. There are two (2) cats in the home, please apply only if you are not allergic to animals (cats). Responsibilities Detailed Housekeeping and Home Care · Perform thorough, detailed cleaning throughout the residence · Maintain bedrooms, bathrooms, kitchen, living spaces, and other areas to a consistently high standard · Change bed linens and ensure bedrooms and guest spaces are beautifully presented · Maintain the home in a clean, organized, and guest-ready condition · Identify areas requiring deeper or periodic cleaning and address them proactively · Care appropriately for household furnishings and surfaces · Complete periodic cleaning and organization projects · Report maintenance concerns or household issues promptly · Provide twice monthly housekeeping support at the family's nearby secondary residence, located approximately three miles away Laundry and Linen Care · Manage household laundry from start to finish · Iron and care for clothing and household linens · Change, organize, and maintain bed linens · Keep laundry areas clean, organized, and well maintained · Organize linen shelving and ensure sheets and household linens are properly stored · Organize closets, pantry areas, shelving, storage spaces, and household items · Unpack, organize, and put away household boxes and deliveries as needed · Help maintain household supplies and general organization Household Support · Assist with errands and household tasks as needed · Coordinate with service vendors when requested · Meet or provide access to household service providers as needed · Follow through on assigned household tasks and communicate completion or concerns · Help maintain a calm, organized, and well-functioning home · Assist with feeding and basic care of the family's cats when the family is away Guest and Event Support · Assist with preparing the residence for occasional gatherings or events · Ensure entertaining areas are clean, organized, and ready for guests · Provide service support during gatherings when requested · Assist with cleanup and resetting the home following events Qualifications · Minimum of 5 years of professional housekeeping experience in luxury private residences · Strong hands-on experience with detailed residential cleaning · Excellent laundry and ironing skills · Experienced with bed and linen care, household organization, closets, pantries, shelving, and storage · Comfortable personally performing all housekeeping responsibilities rather than supervising others · Highly organized and attentive to detail · Calm and professional presence with an understanding of how to work discreetly within a private residence · Proactive with the ability to recognize and report household maintenance concerns · Comfortable communicating with household service vendors when requested · Comfortable with cats and able to assist with feeding and basic care when needed · Must not have allergies that would prevent working comfortably in a home with cats · Professional, dependable, and highly trustworthy · Strong understanding of discretion and confidentiality · Fluent English · Reliable transportation · Valid driver's license and good driving record · Excellent professional employer references · Ability to successfully complete a comprehensive background check and employment verification Location: Delray Beach, Florida. This is an in-person position supporting the family's primary residence and a secondary residence located approximately three miles away. Local candidates with reliable transportation are required Schedule: Approximately 32–40 hours per week, 4–5 days per week. The family is flexible regarding the specific schedule and is open to creating a consistent arrangement that works well for the right candidate Some additional flexibility may occasionally be requested for household needs or gatherings Compensation and Benefits: $45/hour (DOE) · Health insurance stipend available; amount to be discussed and negotiated with the selected candidate · Two weeks paid vacation after one year of employment · Holiday schedule and paid holiday structure to be confirmed Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates

HOUSEKEEPER, SANTA MONICA, CA - FULL TIME A private household in Santa Monica is seeking an experienced, highly capable Housekeeper / Household Assistant to care for a new residence and support the day-to-day running of the home. This is a well-established household with a young child and a small, sweet, well-behaved rescue dog. The principal travels frequently for work and maintains an established household team. Full-time nannies are in place to care for the child and travel with the principal when needed. The Housekeeper will not be expected to travel. The ideal candidate will be discreet, self-directed, detail-oriented, and comfortable taking ownership of the home without being micromanaged. The family is preparing to transition into the residence in mid-to-late October, with household activity beginning around October 19th. The ideal candidate would be available to begin that week, with the full schedule potentially beginning October 26th, or sooner depending on readiness. RESPONSIBILITIES

• Maintain the home to a very high standard
• Full laundry and ironing, including clothing and household linens; wash and press bed linens twice weekly
• Deep-cleaning projects as needed, particularly when the family is traveling
• Maintain ovens and kitchen appliances
• Clean and maintain washing machines and other household equipment
• Follow a low-tox, environmentally conscious approach to cleaning; the household avoids bleach, Lysol wipes, and harsh chemicals in favor of natural cleaning methods and products
• Care for the household’s small dog, including twice-daily walks and meal preparation
• Handle daily errands, including shopping and pickups from local markets, bakeries, and specialty food shops
• Begin each morning by resetting the kitchen and attending to dishes and breakfast cleanup
• Coordinate with household vendors, including pool, pest control, handyman, and other service providers
• Serve as the first point of contact when something in the home needs attention, coordinating with the appropriate handyman or specialist
• Monitor the home and communicate any maintenance concerns promptly
• Assist with occasional private dinners, lunches, holiday gatherings, and other entertaining
• Work collaboratively with the household’s existing nanny team and outside vendors
• Help ensure the home remains properly maintained when the family is traveling or the residence is unoccupied
• Be comfortable taking on occasional additional hours around private events or special household needs

The right person will have strong private-household experience and take genuine pride in maintaining a home. This is not a role for someone who needs to be directed throughout the day. The principal is straightforward and respectful and appreciates someone who notices what needs to be done, handles it, and communicates clearly when something requires a decision or additional support.

• Experienced in high-end private homes
• Exceptionally organized and detail-oriented
• Proactive, trustworthy, and discreet
• Comfortable working independently
• Highly skilled in laundry, ironing, and wardrobe and linen care
• Knowledgeable about natural and low-tox cleaning practices
• Comfortable working around young children and an established nanny team
• Comfortable with dogs and willing to handle daily walks
• Resourceful with errands, shopping, and household logistics
• Polished and professional when interacting with vendors and service providers
• Flexible and willing to occasionally adjust hours for private entertaining or household events
• A clear and direct communicator with good judgment

The household has an established network of staff and service providers, including a full-time nanny team who are familiar with the home and its day-to-day operations. The Housekeeper will be an important part of the household team while maintaining clear ownership of the housekeeping and household responsibilities. SCHEDULE AND COMPENSATION Schedule: Monday–Friday 10:00 AM–6:00 PM or 10:30 AM–6:30 PM Compensation: $90,000–$100,000, depending on experience and overall fit Additional benefits: Health benefits and a 401(k) may be available, with the overall package negotiable based on experience and compensation structure This is a payroll position with benefits and employment administration handled through the household’s established family-office and HR partner To apply to this position, or for additional questions, please visit our candidate portal: FAQ Candidates Candidates must be legally authorized to work in the United States. A comprehensive background check and professional reference checks will be conducted as part of the hiring process

PERSONAL ASSISTANT – SANTA MONICA, CA A busy executive is seeking a motivated, energetic, and highly dependable Personal Assistant to join an established team and provide hands-on day-to-day support. This is an excellent opportunity for someone who is genuinely interested in building a long-term career as a professional Personal Assistant and is excited to learn, grow, and become an indispensable part of a fast-moving environment. The family is open to someone who may not have an extensive private-service background if they bring the right attitude, work ethic, judgment, and willingness to learn. The ideal candidate is proactive, resourceful, upbeat, and ready to jump in wherever needed. They should enjoy being in a support role, take pride in making someone else's day run more smoothly, and understand that no task is too big or too small. This position is best suited to someone who views professional assistant work as their career path and is looking for a long-term opportunity rather than a stepping-stone into another area of the entertainment industry Responsibilities Personal and Day-to-Day Support

• Provide hands-on daily support to the principal
• Assist with personal scheduling, appointments, errands, and day-to-day requests
• Help organize and prioritize changing needs throughout the day
• Anticipate upcoming needs and take initiative without waiting for every task to be assigned
• Handle purchases, returns, pickups, deliveries, and other personal errands
• Research products, services, reservations, and resources as requested
• Maintain organization across personal items, information, and ongoing requests
• Follow tasks through to completion and provide timely updates
• Maintain a high level of discretion and confidentiality

Administrative and Organizational Support

• Assist with calendars, scheduling, reservations, and general administrative needs
• Maintain accurate notes, lists, reminders, and follow-up items
• Help coordinate appointments and logistics
• Communicate professionally with vendors, service providers, and other contacts
• Assist with special projects and changing priorities
• Keep information organized and readily accessible
• Support the broader team as needed

Qualifications

• Previous Personal Assistant, Executive Assistant, administrative, hospitality, or other high-touch service experience welcomed
• Genuine interest in building a long-term career as a professional Personal Assistant
• Energetic, enthusiastic, and willing to learn
• Strong work ethic and a hands-on, can-do attitude
• Proactive and comfortable taking initiative
• Highly organized with excellent attention to detail
• Dependable, punctual, and consistent
• Able to manage changing priorities in a fast-paced environment
• Comfortable receiving direction, feedback, and training
• Resourceful with strong problem-solving skills
• Excellent communication and follow-through
• Comfortable handling both administrative responsibilities and everyday personal tasks
• No-task-too-small mentality and genuine service orientation
• Professional, discreet, and respectful of privacy
• Authorization to work in the United States
• Excellent professional references
• Ability to successfully complete a comprehensive background check

Location: Santa Monica, CA. This is an in-person position. Schedule: Full-time, non-exempt. The standard workday is approximately 10 hours. The position is overtime eligible, with overtime paid at the applicable rate. Additional overtime may be available depending on the needs of the position. Candidates should be comfortable with long workdays and the flexibility required in a fast-paced Personal Assistant role. Compensation: $35/hour + overtime+ Benefits The standard 10-hour shift includes approximately eight regular hours at $35/hour and two overtime hours paid at 1.5x the regular hourly rate. Additional overtime may be required and will be compensated accordingly. Payroll employee position Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

PERSONAL ASSISTANT – AUSTIN, TX (EXTENSIVE TRAVEL) Our client is seeking an experienced and highly capable Personal Assistant to provide dedicated, long-term support to a high-profile principal based in Austin, Texas. This is an opportunity for a seasoned career assistant who genuinely enjoys the work, takes pride in making someone else's life easier, and is looking for a role where they can build trust and remain for many years. The principal has an established team and a fast-moving schedule that can change with very little notice. The Personal Assistant will work closely with the Chief of Staff and other team members to manage personal needs, logistics, travel, and the countless details that arise throughout the day. Some days will be focused on coordination and planning; others may require jumping in personally to handle an errand, solve a last-minute problem, or make sure the principal and those around them have exactly what they need. This role also involves significant travel. The principal's work may require extended periods away from Austin, including domestic and international travel for productions and other professional commitments. The ideal candidate is direct, grounded, highly adaptable, and comfortable working within an established team. They do not need a title or a next step to find fulfillment in their work; they genuinely enjoy being an exceptional assistant and understand the value of becoming a trusted, long-term presence in someone's life. Personality traits for the ideal candidate would be a direct communicator, takes constructive feedback well, non-emotional, drama-free. Responsibilities Executive and Personal Support

• Provide comprehensive day-to-day personal and executive support to the principal
• Manage a constantly changing schedule, appointments, commitments, and personal priorities
• Anticipate needs and ensure the principal is prepared for upcoming commitments, travel, and changing schedules
• Handle personal requests, errands, purchases, reservations, deliveries, and other day-to-day needs
• Research options and quickly find solutions to unexpected requests or problems
• Maintain organized records, contacts, itineraries, and other important information
• Follow through on requests from beginning to end without requiring unnecessary oversight
• Remain flexible and willing to handle hands-on tasks when needed, regardless of how large or small the request may be

Travel and Logistics

• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics
• Travel extensively with the principal based on professional and personal commitments
• Be prepared for extended periods away from Austin, including productions that may require several months of travel
• Manage last-minute itinerary changes calmly and efficiently
• Coordinate packing, arrivals, departures, transportation, reservations, and other travel-related needs
• Help maintain continuity of the principal's personal life and routines while traveling
• Remain responsive as schedules and locations change, sometimes with limited notice

Team and Principal Coordination

• Work closely and collaboratively with the Chief of Staff and other members of an established support team
• Maintain clear communication so priorities, schedules, and changing needs are understood across the team
• Support the principal and their immediate professional circle as needed, understanding when requests or logistics affect both
• Coordinate appropriately with representatives, production teams, business contacts, vendors, and other outside parties
• Understand established roles and responsibilities within the team and communicate effectively without creating unnecessary overlap
• Step in to support other team members when circumstances require additional help
• Contribute to a calm, efficient working environment even during particularly busy periods

Organization and Problem Solving

• Stay several steps ahead of changing schedules, travel, and personal needs
• Manage multiple requests simultaneously and quickly determine what requires immediate attention
• Solve problems independently and bring matters to the principal or Chief of Staff when appropriate
• Adapt quickly to last-minute changes without becoming flustered or losing attention to detail
• Maintain excellent follow-through and ensure open items are fully resolved
• Protect the principal's time and privacy while exercising sound judgment in all interactions
• Maintain the highest standards of discretion and confidentiality at all times

Qualifications

• Significant experience supporting a high-profile principal, executive, public figure, or similarly demanding private client
• Established career as an Executive Assistant, Executive Personal Assistant, or Personal Assistant with a demonstrated commitment to the profession
• Strong employment longevity and a genuine interest in remaining in a long-term assistant role
• Extensive experience coordinating complex domestic and international travel
• Comfortable traveling frequently and for extended periods of time
• Exceptional organizational, scheduling, and logistical skills
• Highly resourceful with excellent problem-solving abilities
• Direct, grounded, and able to communicate clearly and efficiently
• Emotionally intelligent and comfortable working with different personalities within an established team
• Calm under pressure and able to adapt immediately when plans change
• Willing to be hands-on and handle everyday personal requests and errands when needed
• Strong professional boundaries with exceptional discretion and judgment
• Tech-savvy and comfortable using modern communication, calendar, travel, and productivity platforms
• Valid driver's license and current passport
• Authorization to work in the United States
• Excellent professional references

Location: Austin, Texas. This is an in-person position based in Austin when the principal is home. Extensive domestic and international travel is required, and candidates must be comfortable spending extended periods away from Austin based on the principal's professional schedule. Relocation assistance will be provided for the right candidate Schedule: Full-time with significant flexibility required. The schedule will be driven by the principal's professional commitments, travel, and personal needs rather than traditional office hours. Candidates must be comfortable with last-minute changes, extended travel, and providing support outside of standard business hours when needed Compensation and Benefits: $150,000–$200,000 (DOE). The family is prepared to be competitive for an exceptional career assistant whose experience, longevity, and background align closely with the position. Relocation assistance will be provided. Additional benefits will be discussed with qualified candidates Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

PART-TIME HOUSEKEEPER – MENLO PARK, CA A private family in Menlo Park, California is seeking an exceptional, high-energy, and hardworking Part-Time Housekeeper to join their established household team. This is an excellent opportunity for an experienced private service professional who takes genuine pride in hands-on cleaning, works with energy and purpose, and has an exceptional eye for detail. The Housekeeper will be responsible for detailed cleaning, rotational deep cleaning, laundry and wardrobe care, household organization, and helping ensure the residence is consistently maintained to a high standard. Working alongside existing household staff, this individual should be comfortable staying busy throughout the day, taking initiative, and recognizing what needs attention without waiting to be asked. The ideal candidate is polished, dependable, and team-oriented with a positive, kind service style. They understand the proper care of fine furnishings, fabrics, and finishes and enjoy being an active contributor to a well-run private home Responsibilities Housekeeping and Home Care

• Perform detailed hands-on housekeeping throughout the residence
• Complete rotational deep cleaning across rooms, surfaces, furnishings, and finishes
• Make beds, change linens, refresh towels, and assist with seasonal linen changes as directed
• Maintain the residence in a consistently clean, organized, and guest-ready condition
• Provide proper care for delicate materials, artwork, fine furnishings, fabrics, and high-value items
• Identify and report maintenance concerns or household items requiring attention
• Assist with project-based cleaning and household organization as needed
• Work efficiently and maintain a high level of productivity throughout each shift

Laundry and Wardrobe Care

• Complete household laundry with careful attention to garment labels and fabric requirements
• Hand wash delicate items when appropriate
• Press, iron, and steam clothing and household linens
• Assist with wardrobe and closet organization
• Support dry cleaning logistics as needed
• Maintain linens, towels, and other household textiles in excellent condition

Household Organization and Support

• Maintain closets, pantry areas, storage spaces, and other household areas in an organized condition
• Assist with household inventories and restocking
• Support floral services and other household needs as requested
• Collaborate with the household Chef with kitchen cleanup, table setting, and light service as needed
• Assist with occasional entertaining, including preparation, service support, and post-event resets
• Complete household projects during family travel or other appropriate windows
• Work collaboratively and respectfully with the Executive Housekeeper and other household staff
• Maintain the highest standards of professionalism, discretion, and teamwork

  Qualifications

• Minimum of five years of recent, high-level housekeeping experience within a private household
• Exceptional hands-on cleaning and deep-cleaning skills
• High-energy and hardworking with a genuine willingness to stay active and productive throughout the day
• Strong knowledge of proper cleaning methods for luxury fabrics, finishes, artwork, furnishings, and specialty surfaces
• Experience with household laundry, hand washing, ironing, pressing, and steaming
• Exceptional organization and attention to detail
• Proactive with the ability to recognize what needs to be done and take initiative
• Dependable, positive, and solutions-oriented
• Polished, kind, and professional with a strong service mindset
• Comfortable working collaboratively as part of an established household team
• Excellent communication skills and consistent follow-through
• Flexible and willing to adjust occasionally based on family needs
• Fluent in English with the ability to speak, read, and write effectively
• Valid driver's license with a strong driving record
• Authorization to work in the United States
• Excellent professional employer references
• Ability to successfully complete a comprehensive background check

Location: Menlo Park, California. Schedule: Part-Time, 16 Hours per Week. The family is open to one of the following consistent two-day schedules: Option 1

• Friday: 11:00 a.m.–7:00 p.m.
• Saturday: 9:00 a.m.–5:00 p.m.

Option 2

• Sunday: 9:00 a.m.–5:00 p.m.
• Monday: 11:00 a.m.–7:00 p.m.

Candidates should be able to commit consistently to one of the two schedule options. Salary and Benefits: $65/per hour, (DOE) Employment is contingent upon a clear background check and verification of professional employer references. For more information about what we require and to be considered please review: FAQ Candidates  

EXECUTIVE ASSISTANT – PALM BEACH COUNTY, FL A private family office in Palm Beach County, Florida is seeking an exceptional Executive Assistant to join a highly dynamic team supporting principals whose personal, business, philanthropic, and global commitments create an exceptionally fast-moving environment. This is executive support at a very high level. The Executive Assistant will play an important role in protecting the principals' time, creating order around complex and frequently changing priorities, coordinating sophisticated travel and logistics, and ensuring that information, commitments, and follow-up are carried through to completion. The right person is extraordinarily organized, conscientious, warm, grounded, and naturally anticipatory. They notice details others miss, think several steps ahead, and understand that exceptional support isn't simply about completing tasks. It's about protecting time, exercising judgment, creating leverage, and helping an entire team operate at its best. This position is best suited to someone who genuinely enjoys being an exceptional assistant. The environment is collaborative, mission-driven, and high-touch, and the family is looking for someone who brings both excellence and humanity to their work: low ego, highly accountable, technologically curious, service-oriented, and willing to step in wherever needed Responsibilities Calendar, Scheduling and Gatekeeping

• Own and proactively manage an extremely dynamic, fluid, and frequently changing calendar
• Serve as a thoughtful gatekeeper of the principal's time, thoroughly vetting requests before they are elevated
• Evaluate incoming requests based on priorities, context, timing, and whether another member of the team can appropriately handle them
• Coordinate closely with the principal, family, family office team, and other stakeholders regarding schedules and priorities
• Maintain organized tracking of calendar requests, decisions, changes, follow-up items, and outstanding commitments
• Ensure calendar information remains accurate and consistent across relevant systems and team members
• Prepare and distribute clear, accurate daily schedules
• Anticipate scheduling conflicts, preparation requirements, dependencies, and downstream effects before they become issues
• Ensure the principal has the appropriate information and preparation for upcoming meetings and commitments
• Track principal locations and monthly day counts and provide accurate information to the accounting team for tax-related reporting
• Continually assess priorities and protect the principal's time while maintaining strong relationships with internal and external stakeholders

Travel and Logistics

• Coordinate complex domestic and international travel in partnership with the broader team
• Support logistics involving private aircraft as well as commercial aviation
• Coordinate commercial travel for team members and guests as needed
• Manage detailed itineraries and ensure all travel information remains accurate and current
• Coordinate ground transportation, airport transfers, drivers, primary vehicles, luggage movements, and other logistics
• Work closely with teams at each destination to ensure arrangements are properly coordinated before arrival
• Anticipate travel requirements and identify missing details before they become urgent
• Respond quickly and calmly to last-minute travel changes and disruptions
• Track passports, renewals, visas, driver's licenses, and other travel and identification documentation
• Maintain flexibility to travel with limited notice when additional support is required

Executive and Administrative Support

• Manage incoming mail and ensure important items are appropriately routed, filed, paid, or elevated
• Maintain highly organized digital and physical filing systems
• Track important documents, deadlines, renewals, and administrative requirements
• Assist with licenses, registrations, and other personal administrative matters
• Coordinate bill payment and financial administration with the accounting team
• Prepare and reconcile expense reports
• Maintain organized records and ensure administrative details are followed through to completion
• Anticipate upcoming deadlines and requirements rather than waiting for them to become urgent
• Handle highly sensitive personal and business information with complete discretion

Communication and Follow-Through

• Capture important information, requests, commitments, and follow-up items across email, text, meetings, calls, and other communication channels
• Translate conversations and incoming information into clear next steps
• Ensure relevant information reaches the appropriate members of the team
• Manage communications thoughtfully and determine what requires the principal's direct attention
• Track outstanding items through completion and ensure important requests do not fall through the cracks
• Help maintain accountability around commitments, deadlines, and follow-up
• Establish and maintain communication practices that create clarity across the team
• Exercise excellent judgment regarding what should be handled independently, delegated, documented, or escalated
• Communicate clearly, directly, and thoughtfully with the principal, family, colleagues, and outside contacts

Relationships and Special Projects

• Maintain accurate and current contact information and relationship-management systems
• Help manage key relationships and ensure important contact information and details remain organized
• Track birthdays, anniversaries, personal milestones, and other meaningful dates
• Coordinate thoughtful gifting for birthdays, holidays, and special occasions
• Assist with holiday gifting and seasonal projects
• Support events, family initiatives, and special projects
• Assist with recruiting coordination and scheduling as the family office team grows
• Provide additional project and administrative support as priorities evolve

Technology and AI

• Utilize technology to improve organization, communication, accuracy, and efficiency
• Work comfortably across modern productivity, calendar, communication, and administrative platforms
• Troubleshoot routine technology issues and identify appropriate resources when additional support is needed
• Demonstrate a genuine interest in AI and emerging technology
• Use AI and other tools thoughtfully to streamline workflows, improve accuracy, and reduce unnecessary administrative work
• Regularly identify opportunities to improve systems and processes
• Remain curious and willing to learn new tools as technology and the needs of the family office evolve

Qualifications

• Significant experience as an Executive Assistant or Personal Assistant supporting a highly dynamic principal, founder, CEO, entrepreneur, high-profile individual, or UHNW family
• Previous experience working directly within a private family office or similarly personalized principal-support environment strongly preferred
• Exceptional calendar management skills with demonstrated experience managing extremely fluid, frequently changing schedules
• Sophisticated gatekeeping skills and excellent judgment regarding what should and should not reach the principal
• Extensive experience coordinating complex domestic and international travel and detailed itineraries
• Experience supporting a principal who travels privately strongly preferred, including familiarity with private aviation, FBOs, ground transportation, and related logistics
• Meticulous attention to detail with a track record of ensuring commitments, requests, and follow-up items are carried through to completion
• Strong financial administrative skills, including expense reporting, reconciliation, and coordination with accounting teams
• Exceptional written and verbal communication skills
• Highly conscientious with a strong sense of ownership and personal responsibility
• Proactive and anticipatory with the ability to think several steps ahead
• Calm and methodical when managing multiple competing priorities
• Highly receptive to feedback with the ability to adapt to an established family's preferences, communication style, systems, and team culture
• Warm, grounded, collaborative, and low ego with a genuine sense of humor
• Strong service orientation and willingness to step in wherever support is needed
• High level of technological fluency and a genuine interest in AI and emerging productivity tools
• Comfortable learning new systems and continuously looking for smarter ways to work
• Current Notary Public commission or willingness to become a Notary strongly preferred
• Exceptional discretion and ability to maintain complete confidentiality
• High degree of flexibility and responsiveness, including occasional evenings and weekends as needs arise
• Ability to travel when required
• Authorization to work in the United States
• Excellent professional employer references

Location: Palm Beach County, Florida. This is a primarily on-site position, with occasional opportunities to work remotely depending on the principals' schedules and needs Schedule: Full-time. This is not a traditional Monday–Friday, 9:00 a.m.–5:00 p.m. position. The Executive Assistant must be comfortable with a flexible schedule and periods of longer or nontraditional hours, particularly around travel, events, and changing priorities. Limited travel will be required, with flexibility to travel on short notice when needed Compensation and Benefits: $110,000 – 140,000+ DOE The family office offers a comprehensive benefits package including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Additional benefits and perks

Employment is contingent upon a clear background check and verification of professional employer references. For more information about what we require and to be considered please review: FAQ Candidates  

TRAVEL AND LIFESTYLE COORDINATOR – SAN JUAN, PUERTO RICO A private family office in San Juan, Puerto Rico is seeking an organized, proactive, and highly detail-oriented Travel and Lifestyle Coordinator to support the family's domestic and international travel, reservations, activities, and day-to-day lifestyle needs. This is an excellent opportunity for someone with strong experience in luxury travel, hospitality, concierge services, or private service who enjoys managing the many moving pieces behind a seamless trip or experience. The Travel and Lifestyle Coordinator will arrange flights, accommodations, transportation, dining, activities, and other travel and lifestyle requests while ensuring every detail is confirmed, communicated, and followed through. The ideal candidate is resourceful, service-minded, and calm when plans change. They should be comfortable working independently, communicating with vendors around the world, anticipating needs, and quickly finding solutions when unexpected issues arise Responsibilities Travel Planning and Coordination

• Coordinate domestic and international travel throughout the United States, Europe, Asia, and other destinations
• Arrange commercial and private flights, hotels, villas, ground transportation, and other travel accommodations
• Prepare detailed itineraries and ensure all reservations, confirmations, and travel information are accurate and organized
• Coordinate transportation, dining, activities, excursions, and other destination-specific arrangements
• Track travel details, changes, preferences, and special requests
• Confirm arrangements in advance and proactively identify any potential issues
• Make adjustments and troubleshoot travel disruptions or last-minute changes as needed
• Help ensure each trip is thoughtfully planned around the family's preferences and schedule

Lifestyle and Concierge Support

• Coordinate restaurant reservations, activities, events, entertainment, and cultural experiences
• Research destinations, restaurants, hotels, services, and experiences based on family preferences
• Assist with personal and lifestyle requests related to upcoming travel and daily schedules
• Coordinate travel and lifestyle arrangements with the family's personal and professional calendars
• Maintain an understanding of family preferences to provide increasingly personalized support
• Assist with additional reservations, bookings, and concierge requests as needed

Vendors and Reservations

• Communicate with airlines, hotels, villas, transportation providers, restaurants, travel partners, and other vendors
• Develop and maintain strong relationships with trusted travel and hospitality providers
• Research and compare options based on quality, availability, service, and cost
• Review confirmations, rates, cancellation policies, and other booking details for accuracy
• Follow up with vendors to ensure arrangements are properly confirmed and executed
• Assist with tracking travel and lifestyle expenses and maintaining organized records

Travel Support and Problem Solving

• Monitor active travel arrangements and remain attentive to schedule changes or potential disruptions
• Respond quickly and resourcefully when itineraries or plans change
• Coordinate alternative arrangements when flights, accommodations, transportation, or activities are disrupted
• Communicate updates clearly and promptly to the family and relevant team members
• Provide occasional on-the-ground travel support when required
• Maintain discretion and professionalism when handling confidential family information and travel plans

 Qualifications

• 3+ years of experience in travel coordination, luxury travel, hospitality, concierge services, private service, or a related field
• Strong experience coordinating commercial travel, hotels, ground transportation, dining, activities, and detailed itineraries
• International travel planning experience strongly preferred
• Experience with private aviation, luxury villas, yachts, or other high-end travel arrangements welcomed
• Exceptional organizational skills and attention to detail
• Strong research skills with the ability to quickly identify high-quality options and solutions
• Comfortable managing multiple bookings, requests, and changing priorities simultaneously
• Resourceful and able to troubleshoot travel issues calmly and efficiently
• Strong written and verbal communication skills
• Professional and confident communicating with hotels, airlines, vendors, and service providers
• Service-oriented with an understanding of personalized, high-touch support
• Comfortable working independently while collaborating closely with a family office team
• Internationally minded with strong cultural awareness
• Additional language skills welcomed but not required
• Tech-savvy and comfortable using travel platforms, calendars, spreadsheets, and modern productivity tools
• Exceptional discretion and respect for the family's privacy
• Authorization to work in the United States
• Excellent professional references

Location: San Juan, Puerto Rico. This is a full-time, on-site position. Candidates must be based in Puerto Rico or willing to relocate. Relocation assistance is available. Schedule: Full-time, Wednesday–Sunday. Monday and Tuesday off. Flexibility will be required based on family travel, schedule changes, and time-sensitive travel needs. Compensation and Benefits: $65,000–$80,000 (DOE). Relocation assistance is available for the right candidate Employment is contingent upon a clear background check and verification of professional employer references. For more information about what we require and to be considered please review: FAQ Candidates    

PERSONAL FAMILY ASSISTANT-TAMPA BAY, FL **Seeking Local Candidates Only** Our client is seeking an organized, proactive, and service-oriented Personal Family Assistant to provide day-to-day personal and family support within a private household in the Tampa Bay area. This is a hands-on position primarily supporting Mom and helping ensure that her schedule, personal needs, errands, appointments, and family-related logistics are thoughtfully organized and handled. The Personal Family Assistant will help manage the many details that come with a busy family life, from scheduling and personal appointments to shopping, returns, travel preparation, household coordination, and other day-to-day requests. Rather than an executive-level position, this role is centered around providing reliable, thoughtful personal support and making everyday life easier and more organized. The ideal candidate is warm, polished, resourceful, and naturally anticipatory. They enjoy being helpful, are comfortable with changing priorities, and don't hesitate to handle both administrative details and hands-on personal requests. The family is looking for someone who understands private service, exercises excellent discretion, and can become a trusted and dependable source of support over time Responsibilities Personal and Family Support

• Provide day-to-day personal support primarily to Mom
• Manage personal appointments, scheduling, reminders, and family-related commitments
• Maintain an organized calendar and help ensure upcoming appointments and priorities are properly prepared for
• Assist with personal correspondence and routine administrative needs
• Handle personal errands, shopping, gifting, returns, exchanges, and other lifestyle requests
• Research products, services, appointments, restaurants, activities, and other personal needs
• Track important dates, recurring commitments, preferences, and family-related details
• Help organize personal belongings, purchases, paperwork, and other day-to-day items as needed
• Anticipate upcoming needs and provide reminders and follow-through
• Assist with other personal and family requests as they arise

Travel and Lifestyle Support

• Assist with personal and family travel planning and preparation
• Coordinate flights, accommodations, ground transportation, reservations, and other travel logistics as needed
• Prepare and organize itineraries and travel details
• Assist with packing preparation, travel-related purchases, reservations, and other pre-travel needs
• Research activities, services, dining, and other lifestyle requests
• Help ensure travel and personal plans are organized and communicated appropriately

Household Coordination

• Communicate with household staff and service providers regarding Mom's personal and family-related needs
• Assist with scheduling household appointments, services, deliveries, and vendors as requested
• Follow up on household and personal items to ensure requests are completed
• Help coordinate family gatherings, dinners, celebrations, and special occasions
• Assist with purchases, deliveries, household organization, and other day-to-day needs
• Work collaboratively with the family's existing household team while remaining focused on direct personal support

Organization and Follow-Through

• Maintain organized lists, reminders, calendars, and systems for personal and family priorities
• Keep track of outstanding requests and ensure items are followed through to completion
• Manage multiple day-to-day priorities while remaining flexible as plans change
• Communicate clearly and proactively regarding schedules, updates, and outstanding needs
• Handle personal and confidential information with complete discretion

Qualifications

• Minimum of three years of experience as a Personal Assistant, Family Assistant, Executive Assistant, or in a comparable private household support role
• Previous experience supporting a private principal or family strongly preferred
• Highly organized with excellent attention to detail and follow-through
• Warm, polished, professional, and service-oriented
• Proactive and naturally inclined to anticipate needs
• Comfortable handling both administrative responsibilities and hands-on personal requests
• Strong calendar, scheduling, and general administrative skills
• Experience coordinating personal or family travel preferred
• Comfortable handling errands, shopping, returns, appointments, reservations, and other lifestyle needs
• Resourceful and confident researching and coordinating services and purchases
• Able to manage changing priorities while remaining calm and flexible
• Comfortable working collaboratively with household staff and outside service providers
• Strong written and verbal communication skills
• Tech-savvy and comfortable with calendars, email, Microsoft Office, and modern productivity tools
• High level of discretion and respect for the family's privacy
• Valid driver's license and authorization to work in the United States
• Excellent professional references

Preferred Experience

• Previous Personal Assistant or Family Assistant experience within a private household
• Experience supporting a busy parent or family
• Familiarity with high-touch personal service and lifestyle support
• Experience working alongside household staff or within a staffed private residence

Location: Tampa Bay, Florida. This is a full-time, in-person position. Local candidates are preferred Schedule: Full-time. Flexibility to support occasional evenings, weekends, or travel-related needs based on the family's schedule Compensation and Benefits: $90,000–$105,000 DOE. A comprehensive benefits package, paid time off, and performance-based incentives are also offered. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates      

HOUSEHOLD ASSISTANT – DORADO, PUERTO RICO A private family in Dorado, Puerto Rico is seeking an exceptionally organized, proactive, and detail-oriented Household Assistant to provide hands-on support with the day-to-day organization and coordination of their home. This is a long-term position for someone who enjoys creating order, anticipating needs, and making sure the many details of a busy household are handled thoughtfully and consistently. Working closely with the principals and existing household team, the Household Assistant will help keep the residence organized and prepared, provide direction to the household cleaners, coordinate vendors and maintenance, assist with the children's schedules and transportation, and handle a variety of personal and household-related needs. The role requires someone who is equally comfortable working independently behind the scenes and interacting directly with the family. The ideal candidate is naturally service-oriented and takes genuine pride in making life easier for the people they support. They should notice the small things, think ahead, and follow through without requiring constant direction. Above all, the family is looking for someone dependable and discreet who is interested in building trust and becoming a valued, long-term member of the household team Responsibilities Household Organization and Daily Readiness

• Help maintain the day-to-day organization, readiness, and overall presentation of the residence
• Work with the household cleaners to ensure the home remains neat, organized, and consistently well maintained
• Keep frequently used personal belongings, household necessities, and other essential items organized and readily available
• Regularly review the residence for items requiring attention, replenishment, repair, or organization
• Ensure rooms and common areas are reset and properly prepared throughout the day
• Anticipate household needs and take initiative rather than waiting to be asked
• Maintain practical organizational systems that help the household operate smoothly

Household Team and Vendor Coordination

• Provide daily direction and priorities to the household cleaners
• Conduct regular walkthroughs to ensure household standards are being maintained
• Coordinate vendors, service providers, maintenance personnel, deliveries, and household appointments
• Clearly communicate household needs and expectations to outside service providers
• Follow through with vendors to ensure work is completed properly
• Identify and communicate maintenance or household concerns promptly
• Work collaboratively with cleaners, drivers, assistants, vendors, and other members of the household team

Family and Children's Logistics

• Maintain awareness of the children's school, extracurricular, appointment, and activity schedules
• Coordinate transportation, pickups, and drop-offs for after-school activities, appointments, and other commitments
• Communicate schedule changes with drivers, household staff, parents, and other appropriate parties
• Ensure the children have the items and belongings they need prepared for scheduled activities
• Help keep family logistics organized as schedules and priorities change

Principal and Personal Support

• Assist with the organization and preparation of the principals' daily medications and supplements according to their specific instructions
• Ensure frequently needed personal and household items are organized, stocked, and ready when required
• Handle household-related errands and day-to-day requests
• Anticipate upcoming needs based on the family's routines and schedule
• Provide direct support to the principals as needed with a professional, discreet, and service-oriented approach
• Follow through on requests and ensure important details are handled through completion

Qualifications

• Previous experience as a Household Assistant, Family Assistant, Personal Assistant, or in a comparable private household support position
• Exceptionally organized and detail-oriented with a natural ability to create and maintain order
• Proactive and anticipatory, with the ability to recognize what needs attention without requiring constant direction
• Strong follow-through and a genuine sense of ownership over assigned responsibilities
• Comfortable coordinating household cleaners, vendors, service providers, and family logistics
• Able to manage multiple priorities calmly and efficiently as household needs change
• Dependable, punctual, and consistent
• Strong communication and interpersonal skills
• Collaborative and comfortable working as part of an established household team
• Professional and confident when interacting directly with principals
• Discreet and trustworthy with a clear understanding of privacy within a private household
• Service-oriented and willing to pitch in where needed
• Flexible and solutions-focused
• Comfortable coordinating children's schedules and transportation
• Valid driver's license and comfortable driving as required by the position
• Interested in a stable, long-term opportunity and building a lasting relationship with the family
• Authorization to work in Puerto Rico
• Excellent professional references

Location: Dorado, Puerto Rico. This is a full-time, in-person position Schedule: Monday through Friday, 8:00 a.m.–6:00 p.m. Occasional weekend assistance may be required depending on the family's schedule and will generally be communicated in advance. Some flexibility is also required for special events, travel, schedule changes, and other household needs Compensation and Benefits: $65,000-90,000 (DOE). Compensation will be determined based on the candidate's level of private household experience, ability to work autonomously, and overall fit for the position. Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates  

EXECUTIVE HOUSEKEEPER – BLUFFTON, SC

Our clients are seeking an experienced, hands-on Executive Housekeeper to become a valued member of their household in Bluffton, South Carolina. This is an excellent opportunity for someone who takes genuine pride in maintaining a beautifully cared-for home and enjoys working collaboratively within an established household team.

Working alongside a longtime household team member, the Executive Housekeeper will focus primarily on detailed housekeeping, laundry and ironing, household organization, and the overall presentation of the residence. The role also includes errands, occasional light food preparation, and support with entertaining when the family is in residence.

The ideal candidate is warm, proactive, and naturally service-oriented, with excellent traditional housekeeping skills and an exceptional eye for detail. The family is looking for someone who is comfortable following established household routines while also noticing what needs attention and taking initiative. Light cooking skills are welcomed, but this is not a Family Cook or Chef position.

Responsibilities

Housekeeping and Home Care

• Perform detailed daily housekeeping throughout the residence
• Follow established cleaning routines and scheduled cleaning throughout the home
• Complete rotational deep cleaning and seasonal household projects as needed
• Maintain the residence to exceptional standards of cleanliness, organization, and presentation
• Make beds, refresh bedrooms and guest spaces, and ensure the home remains consistently guest-ready
• Clean and reset the kitchen and dishwasher following household use
• Organize closets, pantries, storage areas, and household workspaces as needed
• Maintain and properly care for silver, brass, fireplace surrounds, and other specialty household items
• Identify and communicate maintenance concerns or household issues as needed
• Work collaboratively with other household staff to ensure consistency throughout the residence

Laundry and Linen Care

• Complete household laundry, including washing, folding, ironing, and proper garment care
• Maintain bed linens, towels, and household textiles with excellent attention to detail
• Iron clothing and household linens as needed
• Use the household's Miele press for sheets and linens; training can be provided
• Launder and maintain dog beds, toys, and other pet-related textiles
• Coordinate dry cleaning and related errands as requested

Household and Errand Support

• Assist with household errands, including dry cleaning and occasional grocery shopping
• Help maintain household supplies and organization
• Receive and put away household purchases and deliveries as needed
• Pitch in with changing household priorities and special projects
• Remain comfortable working in a pet-friendly household and assisting with pet-related household needs

Light Food Preparation and Entertaining

• Assist with occasional light food preparation when needed
• Prepare simple items such as breakfast, soups, sandwiches, or other straightforward meals as requested
• Maintain a clean and organized kitchen and assist with kitchen cleanup
• Support dinner parties and family entertaining, including table setting, service, clearing, and cleanup
• Adjust working hours when needed to support occasional entertaining and household events

Qualifications

• Minimum of five years of professional housekeeping experience within a private household or comparable high-end environment
• Exceptional hands-on housekeeping skills with strong knowledge of detailed and scheduled cleaning
• Strong laundry and ironing skills, including proper care of clothing, linens, and household textiles
• Experience caring for silver, brass, specialty finishes, and fine household items preferred
• Comfortable working collaboratively with established household staff and following existing household routines
• Highly organized, dependable, proactive, and attentive to detail
• Naturally service-oriented with a willingness to pitch in wherever reasonably needed
• Comfortable with occasional light food preparation; strong cooking skills are welcomed but not required
• Comfortable assisting with table service and entertaining
• Flexible and willing to adjust working hours for occasional evenings, weekends, holidays, or family events
• Professional, discreet, and respectful of the family's privacy
• Comfortable working in a pet-friendly household
• Valid driver's license and comfortable handling local errands
• Authorization to work in the United States
• Excellent professional references

Location: Bluffton, South Carolina Schedule

• Full-time | Monday through Friday
• Flexibility is required for occasional evenings, weekends, holidays, and family entertaining as needed.
• The family travels frequently throughout the year, and the successful candidate should be comfortable with the natural changes in household activity that occur when the family is in or out of residence.

Salary and Benefits: $85-100K (DOE).  Benefits include:

• Medical stipend
• Paid vacation
• Paid holidays

Employment is contingent upon a clear background check and verification of professional employer references For more information about what we require and to be considered please review: FAQ Candidates